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GUIDELINE 3. OTHER PURCHASES NOT REQUIRING STATE BIDDING COMPLIANCE Individual purchases which are not subject to state mandated bidding procedures will be governed as follows: A. All estimated purchases of: lL. less than $1,000.00 is left to the discretion of the Elected Officer, Assessor, Code Enforcement Officer, Chairs of the Planning Board and Zoning Board of Appeals, provided funds are available in the respective budget lines. less than $5,000.00 but greater than $1,000.00, Board approval is required. less than $10,000.00 but greater than $5,000.00 requires a written request for a proposal (RFP) and written/fax quote from three (3) vendors. Board approval is required. greater than $10,000.00 requires a written request for proposal (RFP) and fax/proposal from three (3) vendors. Town Board approval is required. B. All estimated public works contracts of: 1. less than $3,000.00 but greater than $1,000.00 is left to the discretion of the Department Committee and purchaser. less than $10,000.00 but greater than $3,000.00 requires a written request for proposal (RFP) and fax/proposal from two (2) contractors. Town Board approval is required. greater than $10,000.00 requires a written request for proposal (RFP) and fax/proposal from three (3) contractors. Town Board approval is required. C. Any written request for proposal (RFP) shall describe the desired goods, quantity and the particulars of delivery. The Purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been requested and the written/fax/oral quotes offered. Such quotes will be documented on a quote form and attached to the claim voucher submitted to the Board for audit and review. The quote form will indicate: L. a description of the commodity including options, etc.; 2. prices and conditions quotes; date of quote and duration; contact person; and department head determination of the preferred vendor with his/her reasons for such a determination.