Southtowns Record

January 8, 2026 - Organizational Meeting and January Regular Meeting

Government
Town of Sardinia
Board
Town Board
Meeting
Jan 8, 2026
Kind
Agenda
Topics
Budget and taxes, Zoning and land use, Audits and oversight, Public safety, Parks and recreation, Roads and traffic

Original document

Same meeting

Text · page 14 of 18

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G.  Goods purchased at auction

H.  Goods purchased for less than $1,000.00

  Public works contracts for less than $1,000.00

  Standardization - The Board may determine that it is in the best interest of the  Town to standardize
  on a particular commodity.

  1.  Upon the adoption of a resolution by a vote of at least two-thirds (4) of all the members of the
  Town Board stating that, for reasons of efficiency or economy, there is need for
  standardization, purchase contracts for a particular type or kind of equipment, material or
  supplies of more than ten thousand dollars ($10,000) may be awarded by the Board to the
  lowest responsible bidder, after public advertisement for bid for that particular commodity.

  2.  The Board shall set forth in such a resolution specifically how such standardization will result
  in greater efficiency or economy.

  3,  Standardization of a commodity is not to be confused with a sole source purchasing situation.

K.  Piggybacking — Effective August 1, 2012, a new subdivision 16 was added to General Municipal
  Law (GML) § 103 to authorize municipalities to purchase apparatus, materials, equipment and
  supplies, and to contract for services related to the installation, maintenance or repair of those items,
  through the use of contracts let by the United States or any agency thereof, any state or any other
  political subdivision or district therein. The contract must be made available for use by other
  governmental entities.

  Best value standard — Effective January 27, 2012, the piggybacking exemption to General
  Municipal Law (GML) § 103 was amended by chapter 497 of the Laws of 2013 to provide that the
  contract must be let either to the lowers responsible bidder or on the basis of best value in a manner
  consisted with GML § 103. The amendment to subdivision 16 is scheduled to expire on August I,
  2017. This standard allows municipalities to use “best value” methodology when purchasing a good
  or service as defined in § 163 of the State Finance Law. Goods or services procured and awarded
  on the basis of best value are those that the Town Board determines will be of the highest quality
  while being the most cost efficient. The determination of quality and cost efficiency shall be based
  on objectively quantified and clearly described and documented criteria which may include, but
  shall not be limited to, any or all of the following:

  1.  cost of maintenance;

  2.  proximity to the end user if distance or response time is a significant term;

  availability of replacement parts or maintenance contractors;
  w

  longer product life;
  =