Village Board minutes — April 6, 2026 (Annual Organizational) (full text)

ANNUAL ORGANIZATIONAL MEETING APRIL 6, 2026 The Annual Organizational Meeting of the Board of Trustees of the Village of Hamburg was called to order by Mayor Thomas P. Tallman at 7:00 p.m. on Monday, April 6, 2026 at the Village Hall, 100 Main Street, Hamburg, New York The Mayor asked for a moment of silence to recognize the passing of former Village police chief John Jablonski. . PRESENT: Thomas P. Tallman Mayor Paul Gaughan Deputy Mayor Laura Hackathorn Trustee Holly Park Trustee Jeff Davis Trustee Edward J. Murphy, III Village Attorney Jason Cozza Administrator/Clerk-Treasurer Mary McKee Deputy Clerk Marc Shuttleworth Supt. of Public Works Richard Schara Police Chief Jacie Schmid Recreation Leader Excused: Joshua Haeick Recreation Supervisor 1. MOTION by Mayor Tallman, seconded by Deputy Mayor Gaughan, to approve the following Mayoral appointments: TERMS OF ONE (1) YEAR ENDING APRIL 5, 2027 Village Administrator Jason Cozza Budget Director Jason Cozza Deputy Treasurer Brian Wielinski Deputy Clerk Mary McKee Deputy Mayor Paul G. Gaughan Village Attorney/Acting Vlg Prosecutor Edward J. Murphy III Acting Village Justice Michael J. Biehler Village Prosecutor John Ryan Bingo Inspector Paul Klemenich AARP Age-Friendly Advisory Steering Committee Members: Brian Hoth Tom Moses Hilary Pundt Haley Patrone Mary Odden Denise Graca Grupp Nancy Smith Maureen O’Brien Karen Rogers Association of Erie County Governments Rep: Village Mayor Alt. Rep: Deputy Mayor Alt. Rep: Village Administrator Economic Development Committee Members: Joe Gunning Katie Mika Andrea Ball Nicole Casell Sean Doyle Matt Heidt Thomas Adams Nancy Fredrickson Dan Rosati North East South Towns (NEST) Solid Wast Management Board Member: Mark Shuttleworth Alt. Member: Jason Cozza 97

ANNUAL ORGANIZATIONAL MEETING APRIL 6, 2026 WNY Stormwater Coalition Rep. Marc Shuttleworth Supt. of Public Works Alt. Rep. Jason Cozza Village Administrator Zoning Board of Appeals Chairmanship Chairperson: Richard J. Stumpf TERMS OF THREE (3) YEARS ENDING APRIL 2, 2029 Architectural Review Committee Members: Michael Lennon Michael Agate David Rust Stephen Ruszczyk Matthew Reis Board of Ethics Members: Robynn McPartland Rich William Gertner Karen Rogers Civic Beautification Committee Members: Joel Maxson Wendy Edson Sue Almond Linda Stockmeyer Mary Szabo Dominic Punturiero Carol Mitchell Jackie Neseman Jenny Jacobs Theresa Filipiak Glenda Leyonmark Susan Van Tine Nancy Frederickson Nancy Noud Tracy Heyd Sue Gow Eileen Herlihy Irene Stranz Suzanne Kovic Mary Margaret Fierle Environmental Conservation Commission Members: N. Stuart Wheaton Kim Bourke Andrew Schrauth Planning Commission Member: Marcus Darby Alt. Member: Janet Pryhuber Recreation Commission Members: Trisha Miller TERMS OF FOUR (4) YEARS, ENDING APRIL 1, 2030 Historic Preservation Commission Members: Damon Ayer Michael Lennon TERMS OF FIVE (5) YEARS, ENDING APRIL 4, 2031 Zoning Board of Appeals Member: Dave Rust Alt. Members: Dan Ferris Brent Salevsky AYES: Five NAYS: None CARRIED 98

ANNUAL ORGANIZATIONAL MEETING APRIL 6, 2026 2. MOTION by Trustee Hackathorn, seconded by Trustee Davis, to designate Key Bank National Association; Manufacturers and Traders Trust Co.; RBS Citizens, NA; and New York Cooperative Liquid Assets Security System (NYCLASS) as depositories of the Village of Hamburg for the official year 2026-2027. AYES: Five NAYS: None CARRIED 3. MOTION by Trustee Hackathorn, seconded by Trustee Davis, that the Clerk-Treasurer be charged with the collection of Village taxes and all other charges made by the Village of Hamburg as of June 1, 2026. AYES: Five NAYS: None CARRIED 4. MOTION by Trustee Hackathorn, seconded by Trustee Davis, WHEREAS, the Internal Revenue Service has issued regulations requiring issuers of tax-exempt obligations to certify on various forms that they actively monitor compliance with federal tax rules following the issuance of such obligations; and WHEREAS, the Village is a periodic issuer of tax-exempt obligations and thus is subject to the aforementioned compliance requirements which are critical for the preservation of the preferential tax status of those obligations; and WHEREAS, on May 7, 2018, the Hamburg Village Board of Trustee adopted updated post-issuance tax compliance procedures prepared by Hodgson Russ LLP, as bond counsel to the Village. NOW THEREFORE, BE IT RESOLVED, that the Village has reviewed their post-issuance tax compliance procedures and found that no changes are needed for 2026-2027. AYES: Five NAYS: None CARRIED 5. MOTION by Deputy Mayor Gaughan, seconded by Trustee Park, to continue the $100,000 bonding blanket coverage for the 2026-2027 official year by identifying the following positions within the village for receipt of funds and cash: Clerk-Treasurer’s Office Police Administrator/Clerk-Treasurer Chief Deputy Treasurer Captain Deputy Clerk Account Clerk Typist Secretary to Mayor Clerk-Typists PT Clerks PT and PT Seasonal Clerk-Typist PT Department of Public Works Recreation Superintendent Supervisor 99

ANNUAL ORGANIZATIONAL MEETING APRIL 6, 2026 Crew Chief Recreation Leader Working Crew Chief Recreation Attendant Clerk Typist Clerk PT Three (3) Designated Motor Equipment Operators Court Clerk to Village Justice Clerk to Village Justice PT AYES: Five NAYS: None CARRIED 6. MOTION by Deputy Mayor Gaughan, seconded by Trustee Park, to designate The Sun as the official newspaper for the Village of Hamburg for the fiscal year 2026-2027. AYES: Five NAYS: None CARRIED 7. MOTION by Trustee Park, seconded by Deputy Mayor Gaughan, that the Village Board of Trustees authorizes that the following payments may be made between meetings upon receipt of invoice: • Agreements and contracts payments • Credit card account payments • Tax bill payments and refunds • Health insurance payments and reimbursements • Utility payments • Postage • Summer concert series performers at a cost not to exceed $1,000/performance • Petty cash reimbursements • NYS Department of Criminal Justice Services payments • State and Federal tax payments • Special meeting payments • Village program refunds • Lifeguard Re-Certification Training class AYES: Five NAYS: None CARRIED 8. MOTION by Trustee Park, seconded by Deputy Mayor Gaughan, to establish the following petty cash amounts for the Village of Hamburg. Clk/Trs Counter $100.00 Clk/Trs Office $200.00 Clk/Trs Taxes $200.00 Police Dept. $200.00 Justice Court $200.00 Recreation $200.00 Dept. of Public Works $200.00 100

ANNUAL ORGANIZATIONAL MEETING APRIL 6, 2026 AYES: Five NAYS: None CARRIED 9. MOTION by Trustee Davis, seconded by Trustee Hackathorn, BE IT RESOLVED that authorization be given to the Mayor, Trustees, and Village Administrator for attendance at the annual meetings and training sessions of the New York State Conference of Mayors (NYCOM) and other municipal officials organizations; and in addition to the aforesaid officials attendance by the Mayor at such conferences and meetings as he deems necessary for the good of the Village; attendance by the Village Administrator at New York State Archives workshops, Government Finance Officers Association (GFOA), International City Managers Association (ICMA) conferences, New York State City & County Managers Association (NYSCCMA) conferences and National Public Employee Labor Relations Association (NPERLA); attendance by the Deputy Clerk at NYCOM and New York State Archives workshops and training sessions; attendance by the Deputy Treasurer at Tyler Connect Annual Conference; attendance by the Department of Public Works designated representative at NYCOM training sessions and workshops, training sessions sponsored by the New York State Department of Environmental Conservation and other municipal officials organizations; the Police Chief at the Annual Conference of New York State and International Association of Police Chiefs, training conferences of the FBI National Academy Associates and other municipal officials organizations; attendance by the Recreation Supervisor and/or his designated representative(s) at the annual meetings of the New York State Parks and Recreation Association; New York State Youth Bureau, and the Niagara Frontier Parks and Recreation Association; attendance of Planning Commission Members and Zoning Board of Appeals Members at the New York Planning Federation Annual Planning & Zoning Conference. BE IT FURTHER RESOLVED, that employees of the Village shall routinely submit a request for attendance at such meetings with an estimate of the costs to the Village Administrator in advance of such meeting; and BE IT FURTHER RESOLVED, that attendees be reimbursed by the Village for regular and reasonable budgeted expenses incurred by their attendance at the above functions under Section 77-b of the General Municipal Law of the State of New York. AYES: Five NAYS: None CARRIED 10. MOTION by Trustee Davis, seconded by Trustee Hackathorn, that the Regular Meetings Village of the Hamburg Board of Trustees will be held on the first and third Mondays of each month at 7:00 p.m. except for the following modifications: Change due to official Monday holidays: Monday, September 7, 2026 changed to Tuesday, September 8, 2026 Monday, January 18, 2027 changed to Tuesday, January 19, 2027 Monday, February 15, 2027 changed to Tuesday, February 16, 2027 The Annual Organizational Meeting will be held on Monday, April 5, 2027 at 7:00 p.m. AYES: Five NAYS: None CARRIED 101

ANNUAL ORGANIZATIONAL MEETING APRIL 6, 2026 11. MOTION by Mayor Tallman, seconded by Deputy Mayor Gaughan, to approve the Mayor’s Liaison Appointments for the fiscal year 2026-2027: MAYOR TALLMAN 1. Police Commissioner 2. Public Works 3. Liaison - Other Governments 4. Public Relations 5. Hamburg School Board 6. Character Council DEPUTY MAYOR/ 1. Parks & Beautification TRUSTEE GAUGHAN 2. Recreation Commission TRUSTEE HACKATHORN 1. Clerk-Treasurer’s Office 2. Historic Preservation Commission 3. Economic Development Committee TRUSTEE DAVIS 1. Planning Commission 2. Architectural Review Committee TRUSTEE PARK 1. Justice Department 2. Environmental Conservation Commission THOMAS J. MOSES, SR. 1. Fire Commissioner 2. Hamburg Industrial Development Agency (HIDA) AYES: Five NAYS: None CARRIED The Annual Organizational Meeting was adjourned at 7:010 p.m. Respectfully submitted, Mary McKee Mary McKee Deputy Clerk 102