tbm10.26.2026 (full text)

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 ROLL CALL: Present: Supervisor Gary Dickson Councilmember Scott Robertson Councilmember Mary Sherman Councilmember Robert Breidenstein Absent: SUPERVISOR CALL TO ORDER 1. Pledge of Allegiance 2. Fire Safety Notification 3. Roll Call CONSENT AGENDA 1. Accept agenda as published Motion by Supervisor Dickson, seconded by Councilmember Sherman, to accept the agenda as published with the following amendments: - Addition of Personnel Item no. 12 from Highway Superintendent Adams - Move Personnel Item nos. 6, 7, 8, 9, 10, and 12 be moved to the front of the agenda Ayes: 4 Noes: 0 Abstain: 0 Motion Carried MINUTES TO BE APPROVED 1. Town Clerk Newton re Meeting Minutes 2026-19 of October 12, 2026 Motion by Supervisor Dickson, seconded by Councilmember Sherman, to approve Meeting Minutes 2026-19 of October 12, 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried OLD BUSINESS 1. Deputy Supervisor Greenan re Renewal of 36-Month Contract with Alternative Information Systems Deputy Supervisor Greenan stated the resident's suggestions made at the previous meeting were considered and Mr. Trapp reviewed the contract. Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to authorize the Supervisor to enter into the Managed Services Agreement with Alternative Information Systems (AIS) for a 36-month term, effective January 1, 2027, at a monthly cost of $16,732.30, plus one-time implementation fees of $4,950.00; and noting the current contract with AIS will remain in effect through December 31, 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried REGARDING PUBLIC COMMENTS The Board will now entertain public comments for an item on the agenda or for any topic of concern. Each speaker should state your name and street for the record. Please be respectful in your comments and do not divulge any personal or confidential information (for example: names, specific situations, etc.). Speakers should recognize that not all questions or comments can be answered 1

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 immediately and may require additional research. It is the Board’s goal to respond in a thoughtful, timely, and accurate manner. PUBLIC COMMENTS The following comments and questions were received: Constance Scioli, Covington Drive: - Requested an immediate noise and pollution study behind her home - The volume of traffic on Route 219 has increased since it was constructed - National Fuel removed several trees that provided a natural barrier to the noise and pollution - Traffic has increased due to the new Buffalo Bills stadium and expressed concerns about the Costco store that is planned - In her opinion, the way of life is not sustainable and commented on many house being sold - Residents are seeking a Type 2 sound barrier from NYS Thruway Department Supervisor Dickson stated there is an easement on the lands where the trees were removed and asked Ms. Scioli if residents had approached the Thruway. Ms. Scioli confirmed the residents have made the request for sound barriers and were told that unless there is a construction project to widen or add lanes, the NYS Thruway does not ever plan to add a sound barrier. Supervisor Dickson stated he had received the same answer to his own inquiries but would support analyzing the problem for the purpose of approaching the NYS Thruway or others with a stronger argument. Supervisor Dickson noted that this is another instance where the town would step in to assist residents with county and state issues. Mr. Foote stated obtaining a baseline of the noise level is the place to start the process and he would obtain quotes for an acoustical survey to be presented at the next Town Board meeting. Ms. Scioli presented a petition with signatures to Town Clerk Newton. A town resident, name and address are unintelligible: - Commented that he also raised the issue of noise and that, in his opinion, his Assemblyman did not follow up - Other municipalities do have decibel meters Charles, Union Road and Mill Road area: - Referred to Communications Item no. 5 and, in his opinion, the purchase of rifles is vague and requested additional information - Chief Cosgrove stated the purchase is for two tactical rifles for the SWAT members. Susan Kims, Covington Drive: - At a July 10, 2017, Town Board meeting, a resolution was adopted requesting sound barriers in different areas of the town NEW BUSINESS 1. PERSONNEL 1. Highway Superintendent Adams re Termination of Non-Active PT Buildings and Grounds Laborers Motion by Supervisor Dickson, seconded by Councilmember Robertson, to terminate the following 2

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 non-active Buildings and Grounds part-time laborers effective October 26, 2026: Matthew Armstrong Dylan Blanchard Joseph Goreman Teague Houlihan Jason Lehsten Aaron Sandal Alexender Smith Steve Amoia Sr. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 2. Highway Superintendent Adams re Resignation of Spencer Przybyla - PT Sanitation Laborer Motion by Supervisor Dickson, seconded by Councilmember Robertson, to accept the resignation of Spencer Przybyla as a Sanitation Department seasonal part-time Laborer effective October 11, 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 3. Highway Superintendent Adams re Promotion of Timothy Healy — Highway H.E.O Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Timothy Healy from a Highway Sewer Maintenance Worker and appoint him as a Highway Heavy Motor Equipment Operator Group 5, Step 5 at a rate of $36.77 per hour effective October 26, 2026, as per the Blue Collar Contract to be paid from the Highway Full Time account line 002-5110-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 4. Highway Superintendent Adams re Promotion of Andrew Pangallo - Highway M.E.O Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Andrew Pangallo from a Highway Laborer and appoint him as a Highway Motor Equipment Operator Group 2, Step 6, at rate of $31.82 per hour effective October 26, 2026, as per the Blue Collar Contract to be paid from the Highway Full Time account line 002-5110-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 5. Highway Superintendent Adams re Promotion of Mitchell Mancuso - Highway M.E.O Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Mitchell Mancuso from a Highway Laborer and appoint him as a Highway Motor Equipment Operator Group 2, Step 6, at the rate of $31.82 per hour effective October 26, 2026, as per the Blue Collar Contract to be paid from the Highway Full Time account line 002-5110-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 6. Highway Superintendent Adams re Promotion of Alexander Locher — Full-Time Highway Laborer 3

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Alexander Locher from a Sanitation Laborer and appoint him as a Highway Laborer, Group 1, Step 1 at a rate of $25.92 per hour effective October 26, 2026, as per the blue collar contact to be paid from the Highway Full Time account line 002-5110-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 7. Highway Superintendent Adams re Promotion of Jacob Miller - Full-Time Highway Laborer Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Jacob Miller from a Sanitation Laborer and appoint him to a Highway Laborer, Group 1, Step 1 at a rate of $25.92 per hour effective October 26, 2026, as per the Blue Collar contact to be paid from the Highway Full Time account line 002-5110-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 8. Highway Superintendent Adams re Appointment of Michael Thomasulo - Full-Time Buildings & Grounds Laborer Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Michael Thomasulo from a Buildings & Grounds Part-Time Laborer and promote him to a Full-Time Buildings & Grounds Laborer, Group 1, Step 1 at a rate of $25.92 per hour effective October 26, 2026, be paid from the Buildings & Grounds full time account line 001-7110-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 9. Highway Superintendent Adams re Appointment of Joseph Rozmus - Full-Time Sanitation Laborer Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Joseph Rozmus from a Part Time Sanitation Laborer and appoint him to a Full Time Sanitation Laborer at a rate of $25.30 per hour per the Blue Collar Contract effective October 26, 2026, to be paid from the Sanitation full time account line 001-8160-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 10. Highway Superintendent Adams re Appointment of Brandon Evans - Full-Time Sanitation Laborer Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Brandon Evans from a Part Time Sanitation Laborer and appoint him to a Full Time Sanitation Laborer at a rate of $25.30 per hour per the Blue Collar Contract effective October 26, 2026, to be paid from the Sanitation full time account line 001-8160-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 11. Chief Cosgrove re Senior Public Safety Dispatcher Scott Windover Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to acknowledge the unfortunate passing of Senior Public Safety Dispatcher Scott Windover, a valued employee of the West Seneca Police Department who lost his battle with cancer on October 10, 2026, and to separate him from employment with the Town of West Seneca for the purpose of the acquisition of 4

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 the appropriate benefits which would be due his family. On behalf of the West Seneca Police Department and the Town of West Seneca, our thoughts are with the Windover family at this difficult time. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 12. Highway Superintendent Adams re Promotion of Matthew Bauer - Full-Time Sanitation Laborer Motion by Supervisor Dickson, seconded by Councilmember Robertson, to promote Matthew Bauer from a Part Time Sanitation Laborer to a Full Time Sanitation Laborer at a rate of $25.30 per hour per the Blue Collar Contract effective October 26, 2026, to be paid from the Sanitation full time account line 001-8160-0144-0000-0000. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 2. FOR DISCUSSION 1. Town Engineer re Sanitary Sewer Overflow Update Town Engineer Foote provided the following sanitary sewer overflow update: Please find attached a chart summarizing the individual and total sanitary sewer overflow volumes from 2022 through year-to-date 2026. As shown, the Town has made substantial progress in reducing overflow volumes, with the most significant improvement occurring at the West Seneca West Bus Garage location, where reported overflow volumes have decreased by more than 80%. The Town is planning to install flow meters on the discharge piping for the Bus Garage and Plant 5 overflow pumps to provide more accurate measurements of overflow volumes. Additionally, level controls will be installed at the Bus Garage to automatically start and stop the pumps based on system conditions, helping to prevent unnecessary bypass pumping. The Town also plans to upgrade the flow meters where sanitary sewers within Sewer District No. 12 discharge into the Erie County trunk sewer. These improvements are intended to eliminate inaccurate flow readings caused by surcharging conditions within the County's sewer system. The flow meter installations and upgrades are anticipated to take place this winter and next spring. Finally, the Town is planning to upgrade its SCADA system and integrate the various flow meters into a centralized platform, allowing data to be collected, monitored, and accessed remotely. Collectively, these improvements will enhance the accuracy and reliability of flow and overflow data, improve system monitoring and operational efficiency, and provide the Town with better information to evaluate system performance and prioritize future sanitary sewer improvements. Supervisor Dickson asked that the chart be added to the town's website. Mr. Foote confirmed the chart would be uploaded. Councilmember Sherman asked if the improvements would provide better data. Mr. Foote stated the SCADA system is a central location for data and provides real-time information. 5

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 Supervisor Dickson stated the efforts being made, and the taxpayer money spent on the improvements has resulted in decreasing the amount of diluted sewage release into creeks during overflow events with the ultimate goal of completely eliminating the overflow. 3. COMMUNICATIONS TO BE VOTED ON 1. Highway Superintendent Adams re Purchase of Highway Facility Camera System Motion by Supervisor Dickson, seconded by Councilmember Robertson, to authorize the Highway Superintendent to execute the agreement with Johnson Controls for the purchase and installation of a camera system at the new Highway Department facility located at 100 Gemcor Drive, in the amount of $59,300.00, through NYS OGS Contract Group 77201, Award No. 23150 to be paid from the Capital Projects budget line for the Gemcor Facility. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 2. Highway Superintendent Adams re Sale/Disposal of Equipment Motion by Supervisor Dickson, seconded by Councilmember Robertson, to approve the vehicle list for auction/disposal with Auctions International noting all funds generated from Highway vehicles will go to the Highway fund and proceeds generated from Senior Center equipment will go to the General Fund in their equipment lines. Highway: #1001–2016 Ford Escape, Vin# 1FMCU9GXGUC89933 Senior Center: #317-2013 Ford Econo Van, Vin# 1FBNE3BL5DDA43798 Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 3. Town Engineer re Engineering Plotter New Lease Agreement Motion by Supervisor Dickson, seconded by Councilmember Robertson, to authorize the new lease agreement for the Engineering plotter with WNY Imaging, noting the 3-year lease payments will remain within the Engineering budget, and all other details will stay the same, including the Munis system budget line. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 4. Chief Cosgrove re Body Camera Renewal Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to authorize Chief Cosgrove to sign an agreement with Utility Associates, Inc, a sole source provider, for the renewal of our contract for body worn and patrol vehicle cameras noting the renewal is a (5) five-year term at a total cost of $417,500.00 ($83,500/yr) and provides for a refresh of all body worn hardware, in-car cameras and support for the duration of the agreement to be paid from the equipment budget line (50200). 6

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 5. Chief Cosgrove re Purchase of Rifles Motion by Supervisor Dickson, seconded by Councilmember Robertson, to approve the purchase of (2) two rifles per the quote from Escarpment Arms, noting the prices on the quote are in accordance with NYS contract #PC70927 in the total amount of the purchase is $6,987.20 to be paid from 2026 budget line 01312000.50209. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 4. WARRANT 1. Director of Finance re Approval of Warrant Motion by Supervisor Dickson, seconded by Councilmember Sherman, to approve the vouchers submitted for audit, chargeable to the respected funds as follows: General Fund: $ 119,372.83 Highway Fund: $ 21,075.42 Capital Fund: $ 5,590.37 Trust & Agency Fund: $ 0.00 Sewer Districts: $ 9,340.50 Water Districts: $ 0.00 Drainage District: $ 0.00 Gas Conversion Lighting Districts: $ 0.00 Electric Lighting Districts: $ 0.00 Total: $ 155,379.12 Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 5. REPORTS FOR FILING 1. Director of Finance re ARPA Closeout Motion by Supervisor Dickson, seconded by Councilmember Sherman, to receive and file the ARPA Closeout report. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 2. Town Engineer re Capital Project Reports August 2026 & September 2026 Motion by Supervisor Dickson, seconded by Councilmember Sherman, to receive and file the Capital Project Reports for August 2026 and September 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried ISSUES OF THE PUBLIC The following comments and questions were received: 7

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 Beverly Leising, Harwood Road - Requested status on the deer cull - Supervisor Dickson stated the cull is weather dependent. - What was the determination of the property on Seneca Street being offered to the town - Supervisor Dickson stated a final determination has not been made, but is fairly certain the town would not accept the contaminated portion at the very least. - West Seneca Cares is awaiting a list from the nursing homes for Christmas gifts for residents that do not have families; some organizations have committed to donating certain items; all donations are appreciated A resident requested clarification between rifles for tactical teams uses versus patrol vehicles - Chief Cosgrove stated he purchases the rifles per the specifications from Cheekotwage's Police Department. Previously recommendations were provided by the Erie County Sheriff's Office. What company provides the body cameras - Chief Cosgrove stated Utility Associates Inc. and the cameras are Coreforce COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS Director of Senior Services Lignos - Renovations at the Senior Center are underway with a tentative opening date of November 2nd - Veteran's lunch on November 10th, and the center is closed November 11th - HEAP event on November 12th, open to the public - The Seniors at the center would love to help West Seneca Cares Director of Recreation Cox - Fall Fest was a successful event with over 1,200 attendees - Early voting is being held in the half gym - Tree lighting Event is scheduled for Saturday, December 12th Chief Cosgrove - Please be cautious of Trick or Treaters on Halloween - The parking ban goes into effect November 15th, but the date could be pushed back if the weather stays nice Supervisor Dickson - A Veteran's Day Ceremony is planned for November 11th at 11 A.M. at Town Hall - Early voting is underway at many locations across Erie County - Congratulated Director of Recreation Cox on the Fall Fest event Councilmember Sherman - The Fall Fest event outside was a great event Councilmember Breidenstein - The benefit for Scott Windover's family will happen on November 7th - Remember to vote - Budget review is ongoing and the public hearing is scheduled for November 9th - Police Department's annual food collection drive underway 8

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 26 Meeting Minutes West Seneca, NY 14224 October 26, 2026 Highway Superintendent Adams - Paint collection event scheduled for October 31st at East Middle School - Leaf collection is underway and will follow the garbage collection schedule this season Town Engineer Foote - Neighborhood informational meeting to be scheduled for residents that would be affected by a project to gain access to trunk sewers and manholes along tributaries Town Clerk Newton - Inquired if the Town Board wanted to set official Trick or Treating hours noting her office has received inquires from residents - Supervisor Dickson stated that people can use their best judgement - The office has collected over $58M over the past few weeks; 18,155 tax bills have been processed; approximately 95% collected - The office staff would like to express their gratitude and thanks to Director of Human Resources Florea for her support, concern, and checking in during tax collection. Ms. Florea even brought sweet breakfast treats which the staff is still talking about it. Again, thank you for your thoughtfulness! Deputy Supervisor Greenan - Draft RFQ for Engineering Services is being prepared EXECUTIVE SESSION Motion by Supervisor Dickson, seconded by Councilmember Sherman, to enter into Executive Session to discuss the case Kostek vs. Town of West Seneca at 6:53 P.M. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried ADJOURNMENT Motion by Councilmember Breidenstein, seconded by Councilmember Sherman, to leave executive session and return to the open meeting at 7:32 P.M. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried Motion by Councilmember Breidenstein, seconded by Councilmember Sherman, to adjourn the meeting at 7:33 P.M. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 9