TBM10.12.2026 (full text)

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 19 Meeting Minutes West Seneca, NY 14224 October 12, 2026 ROLL CALL: Present: Supervisor Gary Dickson Councilmember Scott Robertson Councilmember Mary Sherman Councilmember Robert Breidenstein Absent: SUPERVISOR CALL TO ORDER 1. Pledge of Allegiance 2. Fire Safety Notification 3. Roll Call CONSENT AGENDA 1. Accept agenda as published Supervisor Dickson asked everyone to keep the family of recently deceased Senior Public Safety Dispatcher Scott Windover in their thoughts and prayers. Motion by Supervisor Dickson, seconded by Councilmember Robertson, to accept the agenda as published with two changes: - addition of Communications Item no. 8: accept the 2027 Tentative Budgets as the 2027 Preliminary Budget and set a public hearing - move the Personnel Item to the front of the agenda Ayes: 4 Noes: 0 Abstain: 0 Motion Carried MINUTES TO BE APPROVED 1. Town Clerk Newton re Minutes of the Special Town Board Meeting of September 22, 2026 Motion by Supervisor Dickson, seconded by Councilmember Robertson, to approve the Minutes of the Special Town Board Meeting of September 22, 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 2. Town Clerk Newton re Minutes from the Budget Work Session of September 28, 2026 Motion by Supervisor Dickson, seconded by Councilmember Robertson, to approve Minutes from the Budget Work Session of September 28, 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 3. Town Clerk Newton re Meeting Minutes 2026-18 of September 28, 2026 Motion by Supervisor Dickson, seconded by Councilmember Sherman, to Kindly approve Meeting Minutes 2026-18 of September 28, 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried LEGAL NOTICES 1. Town Clerk Newton re Proofs of Publication and posting of legal notice "OF A PUBLIC HEARING 1

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 19 Meeting Minutes West Seneca, NY 14224 October 12, 2026 TO HEAR ALL PERSONS INTERESTED IN THE USE OF FEDERAL COMMUNITY DEVELOPMENT FUNDS" in the Town of West Seneca. Motion by Supervisor Dickson, seconded by Councilmember Robertson, to open the public hearing. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried No public comments were received. Motion by Supervisor Dickson, seconded by Councilmember Robertson, to close the public hearing. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried REGARDING PUBLIC COMMENTS The Board will now entertain public comments for an item on the agenda or for any topic of concern. Each speaker should state your name and street for the record. Please be respectful in your comments and do not divulge any personal or confidential information (for example: names, specific situations, etc.). Speakers should recognize that not all questions or comments can be answered immediately and may require additional research. It is the Board’s goal to respond in a thoughtful, timely, and accurate manner. PUBLIC COMMENTS The following public comments were received: James Randolph, West Bihrwood Drive: - Referred to Communications Item no. 2, the renewal with Alternative Information Systems: - Is this a new contract - Supervisor Dickson stated the contract is a continuation - Why is there a one-time implementation fee - Supervisor Dickson stated they are moving from a cloud base to a server based in town - Did not see an indemnification clause should AIS be negligent, does AIS carry cyber insurance, does the town's cyber insurance policy cover breaches from AIS - Town Attorney Trapp stated that he would prefer to review the agreement before responding to the questions. NEW BUSINESS 1. PERSONNEL 1. Chief Cosgrove re Appointment of Faith Gummo as PT-Public Safety Dispatcher Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to appoint Faith Gummo as a part-time Public Safety Dispatcher effective October 19, 2026, at the rate of $22.25 per hour to be paid from budget line 01312000.50148. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 2. FOR DISCUSSION 1. Director of Recreation Cox re 2026 Pool Operations Report Director of Recreation Cox presented the attached 2026 Pool Operations report. 2

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 19 Meeting Minutes West Seneca, NY 14224 October 12, 2026 Director of Recreation Cox stated the swim lesson participants increased this year and season pass sales increased, noting more season pass holders were residents this year. Only one day at the beginning of the summer when access was restricted for approximately 10 minutes. The pool capacity is 207. Non-residents pay double for admittance and season passes. 3. COMMUNICATIONS TO BE VOTED ON 1. Supervisor Dickson re CDBG project Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to adopt the following resolution: WHEREAS, following the Public Hearing of October 12, 2026, which was held at the West Seneca Town Hall for suggestions by the public for Community Development Block Grant projects to be submitted for funding, NOW, THEREFORE BE IT RESOLVED, that the West Seneca Town Board submits the following projects to be considered for funding by the Erie County Community Development Block Grant Program during the 2026-2027 grant cycle, requesting CDBG funds: 1st Priority Sunshine Park and Lexington Green Paving Project - $371,829.00. NOW THEREFORE BE IT RESOLVED BY, that the West Seneca Town Board authorizes Town Supervisor Gary Dickson, to sign, submit, and if funded, execute a contract with Erie County Community Development Block Grant (ECCDBG) Program for the cited projects upon approval of the ECCDBG. NOW BE IT FURTHER RESOLVED THAT the West Seneca Town Board provides a cash match of $221,829.00 for the 1st Priority Project using the Highway Paving Fund line item 02511000.50497. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried Councilmember Breidenstein requested the cost estimates be included in the meeting minutes. 2. Deputy Supervisor Greenan re Renewal of 36-Month Contract with Alternative Information Systems Supervisor Dickson stated the Town of West Seneca is one of the towns of comparable size that spends the least amount of money on IT services and, in his opinion, the town gets great value on outsourcing. Councilmember Breidenstein stated AIS was involved with the town's cybersecurity audit and questioned if the vote could be delayed until the next meeting to allow Mr. Trapp to review the terms of the contract. Deputy Supervisor Greenan stated the vote can be delayed and Timothy Murphy, the Vice President of Business Development with AIS, is present at the meeting. Mr. Murphy addressed the questions posed by Mr. Randolph: - The town is responsible for their cybersecurity insurance - AIS carries cybersecurity insurance for their environment - Only moving the town's environment from a cloud to a local environment, AIS's environment is not 3

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 19 Meeting Minutes West Seneca, NY 14224 October 12, 2026 changing - The one-time fee is for migrating data from a cloud environment to a local server which will result in saving the town money Motion by Supervisor Dickson, seconded by Councilmember Sherman, to table the item to allow the Town Attorney to review the agreement. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 3. Town Engineer re St. David's Drive Drainage Project Close Out and Final Lien Release Motion by Supervisor Dickson, seconded by Councilmember Sherman, to closeout and release all liens for the St. David's Drive Drainage Project completed by Legend Excavating LLC., 8080 Barnum Rd., Cassadaga, NY 14718. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried *Appendices* 4. Town Engineer re Phase 8 Sanitary Sewer Improvements Change Order Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to approve and authorize the Supervisor to sign the attached Change Order 4 for the Phase 8 Sanitary Sewer Improvements project extending the contract times to June 1, 2027 (substantial completion) and July 1, 2027 (final payment) noting the original contract is scheduled to be completed at the end of October 2026, and there is additional work that is being planned in the Spring of 2027. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried *Appendices* 5. Director of Finance re 2026 budget transfer – HR Motion by Supervisor Dickson, seconded by Councilmember Robertson, to approve the following 2026 budget transfer: RESOLVED, that the Town of West Seneca Board authorizes the following 2026 budget transfer for an adjustment to 01143000.50200 Human Resources Equipment from 01199000.50480 Contingency for the replacement of personnel filing cabinets. Increase $1,050.00 01143000.50200 Human Resources Equipment $1,050.00 Total Increases Decrease $1,050.00 01199000.50480 Contingency $1,050.00 Total Decreases Ayes: 4 Noes: 0 Abstain: 0 Motion Carried Councilmember Breidenstein requested a report of expenditures from the Contingency line in 2026 4

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 19 Meeting Minutes West Seneca, NY 14224 October 12, 2026 be available at the next meeting. 6. Director of Finance re Senior Center Budget Amendment Motion by Supervisor Dickson, seconded by Councilmember Robertson, to authorize the following 2026 budget amendment for the use of revenue from the 2026 Legislature Lindsay Lorigo Grant awarded to the Senior Center: WHEREAS, the Town of West Seneca Senior Center received a grant from Legislature Lindsay Lorigo in the amount of $5,000.00; and WHEREAS, the payments received from this grant have been recognized as revenue in the General Fund as State Aid – Other, account 01000100.43089; NOW, THEREFORE, be it RESOLVED, that the Town Board does hereby authorize the 2026 budget amendment to increase State Aid – Other by $5,000.00 for the receipt of the Legislature Lindsay Lorigo. Senior Center – Craft Material and Supplies, account #01762000.50478 will also be increased by $5,000.00 for the associated expenses on this grant. Increase: 01000100.43089 State Aid – Other $5,000.00 01762000.50478 Senior Center – Craft Material and Supplies $5,000.00 Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 7. Director of Finance re Engineering Budget Transfer Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to approve the following 2026 budget transfer: RESOLVED, that the Town of West Seneca Board authorizes the following 2026 budget transfer for an adjustment to 01144000.50451 Engineering Professional Services from 01199000.50480 Contingency for True North Land Surveying invoice approved at 1/12/2026 Board Meeting Increase $7,300.00 01144000.50451 Engineering Professional Services $7,300.00 Total Increases Decrease $7,300.00 01199000.50480 Contingency $7,300.00 Total Decreases Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 8. Supervisor Dickson re Supervisor's 2027 Tentative Ad Valorem Budget and Tentative Benefit Basis Budgets 5

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 19 Meeting Minutes West Seneca, NY 14224 October 12, 2026 Motion by Supervisor Dickson, seconded by Councilmember Sherman, to approve Supervisor's 2027 Tentative Ad Valorem Budget and Tentative Benefit Basis Budgets as the 2027 Preliminary Budget and set a public hearing on November 9, 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 4. WARRANT 1. Director of Finance re Approval of Warrant Motion by Supervisor Dickson, seconded by Councilmember Sherman, to approve the vouchers submitted for audit, chargeable to the respected funds as follows: General Fund: $ 135,551.77 Highway Fund: $ 57,588.84 Capital Fund: $ 15,640.71 Trust & Agency Fund: $ 0.00 Sewer Districts: $ 6,325.19 Water Districts: $ 0.00 Drainage District: $ 0.00 Gas Conversion Lighting Districts: $ 255.06 Electric Lighting Districts: $ 7,109.59 Total: $ 222,471.16 Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 5. REPORTS FOR FILING 1. Town Clerk Newton re Town Clerk monthly report for September 2026 Motion by Supervisor Dickson, seconded by Councilmember Robertson, to receive and file the Town Clerk monthly report for September 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 2. Code Enforcement re Building & Plumbing reports for September 2026 Motion by Supervisor Dickson, seconded by Councilmember Robertson, to receive and file the Building and Plumbing reports for September 2026. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried ISSUES OF THE PUBLIC The following comments and questions were received: A resident of Sunbriar Drive asked for the status of the sewer repairs on West Willowdale Drive. Mr. Foote stated blacktop restoration needs to be completed and two short sections of the sewer need to be lined. Supervisor Dickson asked the resident if she had experienced water in her basement after the repairs. The resident has not. 6

WEST SENECA COURT ROOM TOWN BOARD 1250 Union Road 2026 - 19 Meeting Minutes West Seneca, NY 14224 October 12, 2026 James Randolph, West Bihrwood Drive, stated that he spoke with Director of Recreation Cox about the pool and commented that Mr. Cox was receptive to his comments. COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS Director of Recreation Cox - Fall Fest event is scheduled for October 17th at the Soccer Park Chief Cosgrove - Remembered Public Safety Dispatcher Scott Windover Councilmember Robertson - Congratulated the newly appointed Public Safety Dispatcher and his thoughts and prayers are with the Police Department Councilmember Sherman - Thanked Mr. Randolph for recognizing Director of Recreation Cox Councilmemebr Breidenstein - Expressed his heartfelt condolences to Mr. Windover's family and the Police Department Town Clerk Newton - Expressed thanks and gratitude to the residents during the tax collection cycle and their compliments of the office staff EXECUTIVE SESSION No executive session was needed. ADJOURNMENT Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to adjourn the meeting at 6:35 P.M. Ayes: 4 Noes: 0 Abstain: 0 Motion Carried 7

West Seneca Veterans Park Pool Town of West Seneca, NY 60 Operational Days 2026 Comprehensive Operations, Revenue & Attendance Report $56,829.00 420 9,885 134 TOTAL GROSS REVENUE SEASON PASSES SOLD TOTAL TURNSTILE VISITS SWIM LESSON ENROLLEES 1. EXECUTIVE REVENUE SUMMARY Revenue Stream Source / Description Volume / Units Revenue Generated % Share Single Visit Gate Sales Resident & Non-Resident Daily Admissions 4,167 Visits $26,289.00 46.3% Membership & Pass Sales Veterans Park Pool Seasonal Passes 420 Passes $22,450.00 39.5% Jeff Ellis Swim Lessons Preschool through Advanced Skill Levels 134 Enrollees $8,090.00 14.2% GRAND TOTAL REVENUE All Combined Revenue Streams -- $56,829.00 100.0% 2. MEMBERSHIP PASS & GATE ADMISSION BREAKDOWN Category / Ticket Type Residency / Status Volume Revenue % Share Resident Season Pass Town Resident Baseline Membership 332 Passes $14,640.00 65.2% (Pass) Non-Resident Season Pass Out-of-Town Seasonal Membership 88 Passes $7,810.00 34.8% (Pass) Non-Resident Single Visit Standard Gate Day Pass 1,312 Visits $12,830.00 48.8% (Gate) Resident Single Visit Standard Gate Day Pass 2,488 Visits $12,070.00 45.9% (Gate) Military / Senior (Res 62+) Discounted Gate Day Pass 255 Visits $735.00 2.8% (Gate) Military / Senior (Non-Res 62+) Discounted Gate Day Pass 112 Visits $654.00 2.5% (Gate) Operational Takeaway: Pre-season revenues (Season Passes + Swim Lessons) yielded $30,540.00 (53.7%) of total operational funding prior to opening day, providing significant insulation against summer weather variances. West Seneca Veterans Park Pool • 2026 Season Report Page 1 of 4

3. JEFF ELLIS SWIM LESSON PROGRAM PERFORMANCE Program Name Skill Tier Enrollees Total Revenue Avg Fee / Student % Share Swim Lessons Beginner Beginner Swim 40 $2,610.00 $65.25 32.3% Swim Lessons Advanced Beginner Advanced Beginner 30 $1,300.00 $43.33 16.1% Swim Lessons Preschool Preschool Swim 24 $1,560.00 $65.00 19.3% Swim Lessons Parent+Preschool Preschool / Parent 20 $1,310.00 $65.50 16.2% Swim Lessons Advanced Advanced Swim 10 $660.00 $66.00 8.2% Swim Lessons Intermediate Intermediate Swim 10 $650.00 $65.00 8.0% TOTAL SWIM LESSONS All Tiers Combined 134 $8,090.00 $60.37 avg 100.0% 4. REGISTERED MEMBER DEMOGRAPHICS Age Bracket Registrants % of Total Male Female Primary Demographic Segment 0 – 4 Years 128 8.3% 61 67 Early Childhood / Toddler 5 – 12 Years 512 33.2% 258 254 Primary Youth / Swim Instruction 13 – 17 Years 194 12.6% 102 92 Teen / Open Swim 18 – 34 Years 118 7.7% 41 77 Young Adult / Lap Swim 35 – 54 Years 386 25.0% 142 244 Parents / Household Adults 55 – 64 Years 82 5.3% 29 53 Older Adult 65+ Years 122 7.9% 48 74 Senior Pass Holders TOTAL MEMBERS 1,542 100.0% 681 861 54.1% Under 18 Years Old Demographic Insight: Youth under age 18 represent 54.1% (834 registrants) of total member density. Instructional swim programs converted 20.9% of all registered children under 13 into paid lesson participants. West Seneca Veterans Park Pool • 2026 Season Report Page 2 of 4

5. DAILY ADMISSIONS & WEATHER MASTER LOG (PART 1: JUNE 22 – JULY 25) N- Rain Non- Date Res M/R62 M/NR62 U2 Pass Emp Total Weather & Operational Notes Res Tkt Swm 06/22/26 0 0 0 0 0 3 0 0 0 3 Cool / Overcast Opening Day 06/23/26 32 20 2 0 1 19 0 0 0 74 Mostly Cloudy 06/24/26 21 2 2 0 0 67 0 0 0 92 Breezy / Sun & Clouds 06/29/26 146 98 14 5 20 105 0 0 0 388 Warm & Sunny Peak Day / PM Storm 06/30/26 187 98 13 2 11 130 27 0 0 468 Evacuation 07/01/26 103 69 13 7 6 69 0 0 3 270 Clear / Warm 07/02/26 111 101 17 3 6 133 1 0 22 394 Sunny / Warm (86°F) 07/03/26 105 80 3 2 9 126 0 0 10 335 Warm & Clear 07/05/26 30 19 2 0 2 34 0 0 4 91 Overcast / Cool Winds 07/06/26 4 5 2 0 0 6 0 0 1 18 Rainy / Low Temp 07/07/26 47 26 1 0 1 130 0 0 11 216 Partly Cloudy 07/08/26 112 60 7 4 10 184 0 0 15 392 Hot & Sunny 07/09/26 100 28 8 3 10 148 0 1 10 308 Warm / Humid 07/10/26 22 20 1 1 1 101 0 0 1 147 Scattered Showers 07/11/26 38 42 5 5 5 105 0 0 7 207 Mild / Partial Clouds 07/12/26 92 47 5 1 6 96 0 0 6 253 Warm & Clear 07/13/26 74 40 13 1 5 214 0 0 12 359 Hot & Sunny 07/14/26 64 23 7 7 5 230 0 0 4 340 Warm / Breeze 07/15/26 20 23 3 7 2 62 0 0 5 122 Overcast / Late Rain 07/16/26 0 0 0 0 0 0 0 0 0 0 Heavy Storms / Closed 07/17/26 31 6 7 0 0 66 0 0 5 115 Cool / Cloudy 07/18/26 4 0 0 0 0 14 0 0 3 21 Heavy Rain / Washout 07/19/26 34 21 2 0 1 24 0 0 8 90 Cool / Windy 07/20/26 48 22 5 0 3 138 0 0 12 228 Warm & Clear 07/21/26 5 2 0 0 0 9 0 0 2 18 Cool / Intermittent Drizzle 07/22/26 1 0 0 0 0 12 0 0 0 13 Rainy Washout 07/23/26 14 1 1 0 3 73 1 0 4 97 Overcast / Drizzle 07/24/26 64 13 9 4 2 110 0 0 4 206 Warm & Sunny 07/25/26 43 40 4 3 4 74 0 0 9 177 Mild / Sun & Clouds West Seneca Veterans Park Pool • Daily Operations Log Page 3 of 4

6. DAILY ADMISSIONS & WEATHER MASTER LOG (PART 2: JULY 26 – AUGUST 29) N- Rain Non- Weather & Operational Date Res M/R62 M/NR62 U2 Pass Emp Total Res Tkt Swm Notes 07/26/26 47 11 4 1 0 56 0 0 7 126 Partially Cloudy 07/27/26 31 12 3 2 2 166 1 0 8 225 Warm / Passing Shower 07/28/26 7 13 1 0 2 52 0 0 7 82 Cool / Overcast 07/29/26 0 0 1 0 0 12 1 0 1 15 Heavy Rain Washout 07/30/26 39 15 3 1 1 99 2 0 13 173 Warm / Light Drizzle Warm / PM Squall (23 Rain 07/31/26 42 32 9 3 5 165 23 0 10 289 Tkts) 08/01/26 56 36 3 4 2 101 0 0 6 208 Warm / Mostly Clear Severe Thunderstorms / 08/02/26 0 0 0 0 0 0 0 0 0 0 Closed 08/03/26 16 7 2 0 0 58 0 0 5 88 Overcast / Mild 08/04/26 46 28 8 6 7 148 4 0 6 253 Warm / Evening Storm 08/05/26 88 26 5 15 4 180 0 0 12 330 Hot & Clear 08/06/26 40 35 6 2 4 168 2 0 8 265 Warm / Clouds 08/07/26 5 1 0 0 1 11 0 0 3 21 Heavy Rain & Wind 08/08/26 17 2 0 0 0 39 0 0 0 58 Cloudy / Drizzle 08/09/26 79 25 8 2 2 95 0 0 9 220 Warm & Clear 08/10/26 22 0 0 0 2 69 1 0 1 95 Cool / Overcast 08/11/26 50 5 2 2 4 147 0 0 9 219 Clear & Warm 08/12/26 16 7 1 1 3 75 0 0 5 108 Breezy / Cloudy 08/13/26 30 8 8 4 4 108 0 0 4 166 Mostly Sunny 08/14/26 46 7 7 0 1 103 3 0 5 172 Warm / PM Light Rain 08/15/26 58 44 8 2 4 92 0 0 5 213 Sunny / Clear 08/16/26 42 23 8 0 2 54 1 0 8 138 Breezy / Sun & Clouds 08/17/26 9 3 4 0 3 77 0 0 7 103 Overcast / Cool 08/18/26 31 13 5 4 0 76 0 0 7 136 Mostly Clear 08/19/26 2 1 0 0 1 56 0 0 2 62 Cool Winds / Cloudy 08/20/26 15 7 0 0 0 30 0 0 4 56 Cool / Overcast 08/21/26 35 13 5 5 3 99 5 0 9 174 Mild / Afternoon Rain 08/22/26 15 5 2 0 1 56 0 0 3 82 Cool / Overcast 08/23/26 0 0 0 0 0 0 0 0 0 0 Weather Closure 08/24/26 0 0 0 0 0 0 0 0 0 0 Weather Closure 08/25/26 4 0 1 1 0 24 0 0 3 33 Unseasonably Cool 08/26/26 17 20 2 1 0 98 1 0 4 143 Mild / Partial Sun 08/27/26 7 1 2 0 0 37 2 0 4 53 Cool / Rain Showers 08/28/26 8 1 1 1 0 40 0 0 0 51 Late Season Drop 08/29/26 16 5 0 0 0 56 0 0 9 86 Season Finale TOTALS 2,488 1,312 255 112 171 5,129 75 1 342 9,885 60 Operating Days Logged West Seneca Veterans Park Pool • Daily Operations Log Page 4 of 4