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Appendix E: General Recordkeeping Requirements for Tax Collecting Officers Checklist for Review of Tax Collecting Officer’s Records Settlement YES NO Is a copy of the collector’s or receiver’s settlement sheet available? □ □ Have all settlement issues/concerns been adequately resolved? □ □ Bank Accounts YES NO Is the bank account reconciled after bank statements are received? □ □ Last Bank Reconciliation for Each Bank Account: December 31, 1/5/2026 Date Performed_______________ 2025 Month Ending_______________ Note: Tax collector’s bank account balance should be $0.00 at the beginning of the collection period NOTE: 12/31/2025 Bank Balance of $14.49. Represents outstanding check. Cash Receipts YES NO Is the cash receipts journal maintained in a manner sufficient to identify the date received, payer, tax account number, tax amount, interest amount and other □ □ appropriate information? Are deposits identified? □ □ Are duplicate deposit slips kept? □ □ Do deposit amounts agree with cash receipt amounts? □ □ Are bank deposits timely or (for towns) within 24 hours of collection? □ □ Cash Disbursements YES NO Are pre-numbered checks used for all disbursements other than petty cash? □ □ Are all checks signed by the tax collector or receiver? □ □ Are canceled checks or check images returned with bank statements and maintained on file? □ □ Deposit Protection YES NO Has the bank pledged adequate, eligible securities to protect tax collector deposits that exceed FDIC insurance protection, when applicable? □ □ Fiscal Oversight Responsibilities of the Governing Board 31 LOCAL GOVERNMENT MANAGEMENT GUIDE