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WEST SENECA COURT ROOM TOWN BOARD PROCEEDINGS 1250 Union Road Minutes - Meeting # 2026-02 West Seneca, NY 14224 January 26, 2026 WHEREAS, The Town received two (2) Statements of Qualifications in response to the RFQ, submitted by CPL and GHD; and WHEREAS, The Town Board reviewed the submitted qualifications in accordance with the evaluation criteria outlined in the RFQ, including firm experience, staff qualifications, project management approach, familiarity with the Town’s water and wastewater systems, and experience with state and federally funded projects; and WHEREAS, Based on this review, the Town Board has determined that CPL and GHD possess the necessary experience, qualifications, and resources to provide professional engineering services to the Town for water and wastewater projects; NOW, THEREFORE, BE IT RESOLVED, That the Town Board of the Town of West Seneca hereby determines that CPL and GHD are qualified firms for the provision of professional engineering services for water and wastewater projects; and be it further RESOLVED, That selection as a qualified firm does not guarantee the assignment of any specific project, and that individual projects shall be assigned based on the Town’s needs, project requirements, funding considerations, and scheduling; and be it further RESOLVED, That the scope of services and professional fees for each assigned project shall be separately negotiated on a project-by-project basis in accordance with qualifications-based selection requirements, and subject to Town Board approval, as applicable; and be it further RESOLVED, That the Supervisor is hereby authorized to take any actions necessary to implement this resolution consistent with the RFQ and this determination. On the question, Councilmember Robertson requested clarification. Mr. Foote stated the process was required for the 100,000 planning grant the town received and would negotiate a price with GHD as GHD performed the original study and are familiar with the system. Councilmember Breidenstein stated that this does not limit the town from seeking additional input for future work. Mr. Foote confirmed this was correct. Councilmember Piekarec asked how the RFQ was advertised. Mr. Foote stated the request was published in the West Seneca Bee, Town Clerk Newton received requests for the documents and emailed them. Ayes: 5 Noes: 0 Abstain: 0 Motion Carried 4. Councilmember Breidenstein re Addition of Standing Agenda Item Motion by Councilmember Breidenstein, seconded by Councilmember Robertson, to adopt the following resolution ADOPTING A 90-DAY PILOT “RESPONSE TO PUBLIC COMMENT” AGENDA ITEM: WHEREAS, the Town Board seeks to enhance transparency, communication, and respectful civic engagement at Town Board meetings; and 10