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TOWN OF BOSTON – RESOLUTION NO. 2026 - 30 UPDATE PROCUREMENT POLICY WHEREAS, in 2023 New York expanded enforcement and interpretation of prevailing wage rules, particularly around maintenance, service, and system work performed for public entities under Articles 8 and 9 of the NY Labor Law; and WHEREAS, to bolster compliance with the requirements of Article 8 and 9 of the NYS Labor Law relating to prevailing wage, a new guideline is being added to the Town’s procurement policy directing that prior to the procurement and execution of any contract that may involve public work particularly in the fields of construction, reconstruction, alteration, repair, installation, or maintenance of public buildings, structures, or infrastructure performed by laborers, mechanics, or trades, the responsible department head shall review the scope of work to determine whether prevailing wage requirements may apply and where such requirements apply, the applicable prevailing wage schedules and certified payroll requirements should be worked into the contract documents. NOW THEREFORE BE IT RESOLVED, that the Town of Boston does hereby update the Town’s procurement policies and procedures for this year: Guideline 1: General Every prospective purchase of goods or services shall be evaluated to determine the applicability of General Municipal Law, Sec. 103. Every Town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter "Purchaser") shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other Town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file documentation supporting the purchase activity. Guideline 2: Bidding All purchases of (a) supplies or equipment which will exceed $20,000 in the fiscal year; or (b) public works contracts over $35,000 shall be formally bid pursuant to GML, Sec. 103. Guideline 3: Purchases Below Bidding Threshold 1. All estimated purchases of supplies or equipment of less than $20,000 but greater than $10,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors; less than $10,000 but greater than $5,000 require an oral request/fax quotes from at least three vendors; less than $5,000 but greater than $1,500 require an oral request for the goods and oral/fax quotes from 3 vendors if possible; less than $1,500 are left to the discretion of the Purchaser. Page 1 of 5