TB 2026-01-07 Agenda & Minutes (full text)

AGENDA REGULAR BOARD MEETING - TOWN OF BOSTON JANUARY 7, 2026 – 7:30 P.M. ITEM NO. I PRELIMINARY MATTERS 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance 4. Other Preliminary Matters ITEM NO. II REGULAR BUSINESS 1. Correction and Adoption of the Minutes from December 3, 2025 2. Correction and Adoption of the Minutes from December 17, 2025 3. Consideration of all Fund Bills ITEM NO. III CORRESPONDENCE 1. Erie County Sewer District No. 3, Board of Managers meeting minutes December 3, 2025 2. Charter Communications – Upcoming Changes 3. NYSEG & RG&E Contribute more than $4.3 M Since 2023 to Manufacturing Businesses Across the State – 12/18/2025 4. NYSEG & RG&E Prepared for Winter Weather this Weekend – 12/18/2025 5. NYSEG & RG&E Working Overnight to Restore Power – 12/29/2025 6. NYSEG & RG&E Responding to Outages Cause by Winter Storm Ezra – 12/29/2025 7. NYSEG & RG&E Continue to Respond to Storm Outages – 12/30/2025 8. Legislature of Erie County Clerk’s Office Agricultural District 9. Income Statement – November 2025 10. Cash Balances – November 2025 ITEM NO. IV NEW BUSINESS 1. Requests from the Floor (3-minute time limit per person) 2. Appointments 3. Committee and Liaison Appointments 4. Establish Salary Schedule

5. Set Payment of Salaries 6. Designation of Depositories 7. Schedule Dates and Times for Regular Monthly Meetings and Agenda Review 8. Designate Official Newspaper 9. Appointment to NEST Solid Waste Management Board 10. Direct Town Clerk to Send Letter to Refuse Collectors – Annual Licenses 11. Authorize Supervisor and Tax Collector to Invest Surplus Monies 12. Set Investment Policy 13. Authorize Signature Stamp for Supervisor 14. Set Mileage Rate Paid by Town 15. Authorize to Allow Lending Funds from One Account to Another 16. Set Hours for New York State Retirement Reporting 17. Petty Cash Funds 18. 284 Agreement to Spend Town Highway Funds 19. Set Holiday Schedule 20. Resolution 2026-01 Procurement Policy 21. Resolution 2026-02 Adopt Schedule of Fees 22. Resolution 2026-03 Attorney for the Town 23. Resolution 2026-04 CPL to Serve as Town Engineer 24. Resolution 2026-05 LaBella Associates to Serve as Town Engineer 25. Resolution 2026-06 Rotella Grant Management to Serve as Town Grant Writer 26. Resolution 2026-07 Town Planning Consultant Agreement 27. Resolution 2026-08 Agreement with the Boston Free Library Association 28. Resolution 2026-09 Payment of Insurance Premium 29. Resolution 2026-10 Professional Services Agreement for Engagement of Lippes Mathias LLP 30. Approve Leave of Absence – Donna Lenau (4/20/26 – 8/26/26) 31. Approve Leave of Absence – Tina Weisedel (1/15/26 – 1/28/26) 32. Approve Leave of Absence – Patricia Hice (12/29/25 – 1/12/26) 33. Approve Leave of Absence – Lorrie Valentine (12/29/25 – 5/4/26) 34. Request for NYAOT’s Newly Elected Officials Training 35. Application for Use of Facility – Hamburg CSD, Pre K Picnic

ITEM NO. V OLD BUSINESS ITEM NO. VI REPORTS AND PRESENTATIONS 1. Highway Superintendent 2. Councilmembers 3. Town Clerk 4. Supervisor ITEM NO. VII ADJOURNMENT OF MEETING 1. Adjournment of Meeting

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Present: Supervisor Jason Keding, Councilwoman Kelly Martin, Councilman Robert Penders, Councilwoman Kathleen Selby, and Councilman Max Stephan. Also Present: Highway Superintendent Telaak, Attorney for the Town McCann, Town Clerk Sandra Quinlan Supervisor Keding called the meeting to order at 7:33 pm. Pledge of Allegiance. Supervisor Keding stated there are no other Preliminary matters. Regular business: A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby to accept the minutes of the December 3, 2025 regular meeting. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to accept the minutes of the December 17, 2025 regular meeting. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Penders and was seconded by Councilwoman Selby upon review by the Town Board, that fund bills in the amount of $441,300.10 be paid. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried Supervisor Keding stated the following has been received and filed under correspondence: Erie County Sewer District No. 3, Board of Managers meeting minutes December 3, 2025 Charter Communications – Upcoming Changes

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. NYSEG & RG&E Contribute more than $4.3 M Since 2023 to Manufacturing Businesses Across the State – 12/18/2025 NYSEG & RG&E Prepared for Winter Weather this Weekend – 12/18/2025 NYSEG & RG&E Working Overnight to Restore Power – 12/29/2025 NYSEG & RG&E Responding to Outages Cause by Winter Storm Ezra – 12/29/2025 NYSEG & RG&E Continue to Respond to Storm Outages – 12/30/2025 Legislature of Erie County Clerk’s Office Agricultural District Income Statement – November 2025 Cash Balances – November 2025 New business: Supervisor Keding stated the floor is open for public comment. The following persons were heard: Jay Jackson James Stang Mary Lawrence Richard Hawkins Deputy Miller, Community Engagement Team, Erie County Sheriff’s Office Supervisor Keding stated the floor is closed. A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to appoint the following: TERM 2026 APPOINTMENT TITLE Karen Miller Court Clerk, FT 12/31/2026 Rebecca Neudeck Court Clerk, PT 12/31/2026 John Sibenik Court Officer, PT 12/31/2026 Keith Gannon Court Officer, PT 12/31/2026 Laurie Baker Prosecutor, PT 12/31/2026 TBD Assessment Clerk, PT 12/31/2026 Robert Reed Code Enforcement Officer, PT 12/31/2026 Shawn Vanderdoes Code Enforcement Officer, PT 12/31/2026 Kelly Korzkowski Clerk (Code), PT 12/31/2026 Jordan Clark Clerk (Highway), PT 12/31/2026 Linda Sherry Dog Control Officer, PT 12/31/2026 Dolores Valentine Nutrition Director, PT 12/31/2026 Patricia Hice Nutrition Director, PT 12/31/2026 Donna Lenau Nutrition Director, PT 12/31/2026 Tina Weisedel Nutrition Director, PT 12/31/2026

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Vera Langhans Sub. Nutrition Director, PT 12/31/2026 Michael Lavtar Town Hall Laborer, PT 12/31/2026 Patrick Francis Cleaner, PT 12/31/2026 Scott Fellows Parks Laborer, FT 12/31/2026 Barry Decker Parks Laborer, FT 12/31/2026 Amanda Jensen Parks Laborer, FT 12/31/2026 Robert Telaak Parks Superintendent - Stipend 12/31/2026 Patrick Penrod Emergency Manager – Volunteer 12/31/2026 Allison Koczur Event Coordinator – Stipend 12/31/2026 Jacob Karb, III Liaison – Cobblehill Cemetery – Stipend 12/31/2026 Sandra Quinlan Marriage Officer 12/31/2026 Sandra Quinlan Records Management Officer 12/31/2026 Sandra Quinlan Registrar of Vital Statistics 12/31/2026 Margaret Derk Deputy Registrar of Vital Statistics 12/31/2026 Town Clerk Quinlan made the following appointments: 2026 APPOINTMENT TITLE TERM TBD Deputy Town Clerk, FT 12/31/2026 Margaret Derk Deputy Town Clerk, FT – Focus on 12/31/2026 Records & Boards Lisa Ranalletta Deputy Town Clerk, PT 12/31/2026 Supervisor Keding made the following appointments: 2026 APPOINTMENT TITLE TERM Allison Koczur Assistant to Supervisor, FT 12/31/2026 Allison Koczur Deputy Supervisor - Stipend 12/31/2026 Ellie Pericak Bookkeeper, FT 12/31/2026 Ellie Pericak Budget Director - Stipend 12/31/2026 Meagan Sadowski Secretary to Supervisor/Bookkeeper, PT 12/31/2026 Frank Gamel Town Historian, PT 12/31/2026 Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Supervisor Keding and was seconded by Councilwoman Selby to appoint the following: 2026 Committee Appointments: AUDIT COMMITTEE Town Board Members, Drescher and Malecki TRAFFIC SAFETY & ROADWAYS Chair - Councilwoman Selby

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. INSURANCE Attorney for the Town McCann, Town Clerk Quinlan, Supervisor’s Assistant Koczur I.T. COMMITTEE Chair - Councilwoman Martin, Supervisor’s Assistant Koczur INVESTMENT ADVISORY Chair - Councilman Penders, Attorney for the Town McCann, Town Board, Bookkeeper Pericak, Designated Representatives from Boston, N. Boston, & Patchin Fire Companies SOLID WASTE & REFUSE Chair - Councilwoman Selby, Town Clerk Quinlan INSPECTION Chair – Code Enforcement Officers, Town Board CABLE TV Chair - Councilman Stephan, Attorney for the Town McCann DRAINAGE Chair - Councilman Stephan, Hwy Supt. Telaak, Town Engineer ZONING REVIEW Chair - Town Prosecutor, Councilman Penders, Code Enforcement Officers, Zoning Chairwoman Rood SAFETY Chair - Town Clerk Quinlan, Hwy Supt. Telaak, Councilwoman Selby PARKS AND RECREATION Chair - Councilwoman Selby, Parks Supt. Telaak, Councilwoman Martin RECORDS MANAGEMENT Chair -Town Clerk Quinlan DEFERRED COMPENSATION Chair - Bookkeeper Pericak, Supervisor Keding, Town Clerk Quinlan CAPITAL IMPROVEMENT Chair - Supervisor Keding, Town Grant Writer, Attorney for the Town McCann, Town Engineer, Councilwoman Selby, Bookkeeper Pericak OFFICE OF EMERGENCY MGMT Director- Emergency Manager, Supervisor Keding, Councilwoman Martin, Councilman Penders CHRISTMAS LIGHTING Councilwoman Martin, Parks Superintendent Telaak, Supervisor Keding GRANT WRITER COMMITTEE Chair – Supervisor Keding, Bookkeeper Pericak, Supervisor’s Assistant Koczur, Rotella Grant Management ETHICS COMMITTEE Chair – Councilwoman Martin

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. 2026 Liaison Assignments: Robert Penders Planning Board, Zoning Board, Fire Departments, Fire Benefit Program, Boston Emergency Squad Max Stephan Historical Society, Boston Community Foundation, Haz-Mat, Drainage, Cable TV Kathy Selby Parks and Recreation, Streets and Lighting, Traffic and Highway Safety, Safety Committee, Solid Waste, Water Districts Kelly Martin Conservation Advisory Council, Senior Citizens, Nutrition, Christmas Lighting, Chamber of Commerce, Ethics Committee Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Penders and was seconded by Councilwoman Selby to establish the 2026 Salary Schedule: Position Salary Assistant to Supervisor, FT $53,712 /yr. Secretary to Supervisor, PT $22.48 /hr. Bookkeeper, FT $65,200 /yr. Deputy Supervisor – Stipend $1,347 /yr. Budget Director – Stipend $4,490 /yr. Event Coordinator – Stipend $3,206 /yr. Court Clerk, FT $58,282 /yr. Court Clerk, PT $22.48 /hr. Court Officer, PT (x2) $7,560 /yr. Prosecutor $20,775 /yr. Assessor, PT $37.86 /hr. Assessment Clerk, PT $22.48 /hr. Deputy Town Clerk, FT $44,963/yr. Deputy Town Clerk, FT – Focus on Records & Boards $44,963/yr. Deputy Town Clerk, PT $22.48 / hr. Code Enforcement Officer, FT $32.76 - $39.65 /hr. Code Enforcement Officer, PT #1 $34.40 /hr. Code Enforcement Officer, PT #2 $30.00 /hr. Code Enforcement Clerk, PT $22.48 /hr. Highway Clerk/Secretary, PT $22.48 /hr. Dog Control Officer, PT $16,896 /yr. Nutrition Program Director (x4) $17.65 /hr.

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Asst. Nutrition Program Director $17.65 /hr. Sub Assist. Nutrition Program Director $17.65 /hr. Laborer, PT – Town Hall $22.48 /hr. Cleaner, PT $22.48 /hr. Parks Superintendent – Stipend $11,298 /yr. Parks Laborer, FT $24.77 /hr. Parks Laborer, FT (x2) $22.48 /hr. Cobblehill Cemetery Liaison $300 /yr. Town Historian – Stipend $4,552 /yr. Highway Department Per Collective Bargaining Agreement. Elected Officials Position Salary Supervisor $49,808 /yr. Councilman (x4) $10,535 /yr. Highway Superintendent $87,200 /yr. Town Clerk $60,974 /yr. Town Justices (x2) $24,398 /yr. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Stephan and was seconded by Councilwoman Martin to Set the Payment of Salaries as follows: Bi-weekly to the Town Clerk, Deputy Town Clerk, Supervisor, Assistant to Supervisor, Bookkeeper, Court Clerks, Assessor, Board Clerk, Code Enforcement Officers, Assistant to Code Enforcement, Nutrition Directors, Town Hall Laborer, Town Hall Cleaner, Parks Laborers, Highway Superintendent, Highway Clerk, M.E.O.’s, Truck Drivers, and Highway Laborers. All other positions are paid monthly. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby, designation of depositories as follows: North Boston Branch of NBT Bank for the Supervisor, Town Clerk, Tax Collector, and Town Justices.

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Participation in New York Cooperative Liquid Assets Security System (NYCLASS) and Empire Public Investment Cooperative (EPIC) Fund for the Supervisor, Town Clerk and Tax Collector. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to schedule dates and times for Regular Monthly Meetings and Agenda Review: Town Board Meeting: First and third Wednesday of the month at 7:30 pm Agenda Review: First and third Wednesday of the month at 6:00 pm Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Penders and was seconded by Supervisor Keding to Designate the Official Newspaper as follows: Springville Journal Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Stephan and was seconded by Councilwoman Martin to appoint Supervisor Keding to the NEST Solid Waste Management Board. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby to direct the Town Clerk to send letters to refuse collectors that annual licenses are due. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to authorize the Supervisor and the Tax Collector to invest surplus monies. This authorization includes participation in New York Cooperative Liquid Assets Security System (NYCLASS) and Empire Public Investment Cooperative (EPIC) Fund. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Supervisor Keding and was seconded by Councilwoman Selby to approve investment policy: Investment policy previously adopted by the Town Board where idle town monies may be invested, subject to any further regulation from the State Comptroller pursuant to Section 39 of the General Municipal Law as follows: 1. Obligations of Federal Government - Treasury Notes, Treasury Bills, etc. 2. Obligations of Federal Agencies Guaranteed by the Government. 3. Obligations of the State of New York 4. Certificates of Deposit in Commercial Banks, which are FDIC insured. 5. Regular Savings Accounts, Money Market Accounts in Commercial Banks if proper securities are provided for all monies invested in excess of the amount secured by FDIC. 6. Tax Anticipation Note and Revenue Anticipation Notes of another municipality, district, corporation or school district, any other investments not listed will require prior approval by the Town Board and be in conformance of all state statutes. The Town Supervisor will keep a record of all such investments and provide a report to all Town Board Members monthly. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Stephan and was seconded by Councilwoman Martin to authorize the use of a Signature Stamp for Supervisor Keding. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby to set the mileage rate at the 2026 IRS rate of $0.725 cents per mile. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to authorize the Supervisor to lend funds from one account to another. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Penders and was seconded by Councilwoman Martin to approve the workdays and retirement reporting: Workday & Retirement Reporting (Part Time): Assign the following to be reported by New York State Retirement purposes for elected and appointed Town Personnel with six (6) hours being designated as a workday: Town Justices Councilman Supervisor Deputy Supervisor Prosecutor Board Clerk Court Officer Court Clerk, PT Assessment Clerk, PT Deputy Town Clerk, PT Code Enforcement Officer, PT Assistant Code Enforcement, PT Clerk for Code Highway Clerk Town Cleaner Town Hall Laborer Dog Control Officer Nutrition Program Directors Historian Workday & Retirement Reporting (Full Time): Assign the following workdays to be reported by New York State Retirement purposes for elected and appointed Town Personnel as full time based on a seven (7) hour workday for New York State Retirement purposes: Town Clerk Deputy Town Clerk, FT Bookkeeper Assistant to Town Supervisor Superintendent of Highways Court Clerk, FT Assessor Code Enforcement Officer, FT Assign the following workdays to be reported by New York State Retirement purposes for elected and appointed Town Personnel as full time based on an eight (8) hour workday for New York State Retirement purposes:

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Parks Laborer Highway M.E.O.’s, Truck Drivers, and Laborers Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Stephan and was seconded by Supervisor Keding for Petty Cash Funds: Town Clerk $300 Town Justice $300 Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby to accept the 2026 284 Agreement to spend Town of Boston Highway Funds. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Selby and was seconded by Supervisor Keding to set the following 2026 Employee Holidays for the Town of Boston: Holiday Date Day of Week Martin Luther King Jr. Day January 19 Monday President’s Day February 16 Monday Good Friday April 3 Friday Memorial Day May 25 Monday Juneteenth June 19 Friday Independence Day (Observed) July 3 Friday Labor Day September 7 Monday Columbus Day/Indigenous Peoples’ Day October 12 Monday Election Day November 3 Tuesday Veteran’s Day November 11 Wednesday Thanksgiving Day November 26 Thursday Day After Thanksgiving November 27 Friday Christmas Eve December 24 Thursday Christmas Day December 25 Friday New Year’s Day January 1, 2027 Friday

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Note: This holiday schedule does not apply to Highway employees. Highway employees please refer to current Collective Bargaining Agreement. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Penders and was seconded by Councilwoman Selby, RESOLUTION 2026-01 PROCUREMENT POLICY NOW THEREFORE BE IT RESOLVED, that the Town of Boston does hereby adopt the following procurement policies and procedures for this year: Guideline 1. Every prospective purchase of goods or services shall be evaluated to determine the applicability of General Municipal Law, Sec. 103. Every Town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter "Purchaser") shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other Town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file documentation supporting the purchase activity. Guideline 2. All purchases of (a) supplies or equipment which will exceed $20,000 in the fiscal year; or (b) public works contracts over $35,000 shall be formally bid pursuant to GML, Sec. 103. Guideline 3. 1) All estimated purchases of supplies or equipment of less than $20,000 but greater than $10,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors; less than $10,000 but greater than $5,000 require an oral request/fax quotes from at least three vendors; less than $5,000 but greater than $1,500 require an oral request for the goods and oral/fax quotes from 3 vendors if possible; less than $1,500 are left to the discretion of the Purchaser. 2) All estimated public works contracts of less than $35,000 but greater than $20,000 require a written request for proposal (RFP) and fax/proposals from 3 contractors; less than $20,000 but greater than $10,000 require a written request for proposal and fax/proposals from at least 2 contractors; less than $10,000 but greater than $5,000 require an oral or written request for quote and fax/proposals from 2 contractors; less than $5,000 but greater than $1,500 require an oral request for the goods and oral/fax quotes from 3 vendors if possible; less than $1,500 are left to the discretion of the Purchaser. 3) Any written RFP shall describe the desired goods, quantity and the particulars

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. of delivery. The Purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been requested and offered. 4) All information gathered in complying with the procedures of this Guideline shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract. Guideline 4. 4.1 Purpose The Town Board of the Town of Boston seeks to exercise the local option set forth in § 103, Subdivision 1, of the New York General Municipal Law, as amended by Chapter 608 of the Laws of 2011 and Chapter 2 of the Laws of 2012, which amendment authorizes the Town to award purchase contracts and contracts for services subject to competitive bidding under General Municipal Law § 103 on the basis of either lowest responsible bidder or "best value" as defined in § 163 of the New York State Finance Law. The "best value" option may be used if it is more cost efficient over time to award the good or service to other than the lowest responsible bidder if factors such as lower cost of maintenance, durability, higher quality and longer product life are germane. 4.2 Award based on low bid or best value. The Town Board of the Town of Boston may award purchase contracts and service contracts that have been procured pursuant to competitive bidding under the General Municipal Law § 103 by either lowest responsible bidder or best value. 4.3 Applicability The provisions of this chapter apply to Town purchase contacts or contracts for services involving an expenditure of more than $10,000, but exclude purchase contracts necessary for the completion of a public works contract pursuant to Article 8 of the State Labor Law and exclude any other contract that may in the future be excluded under state law from the best value option. 4.4 Standards for best value Goods and services procured and awarded on the basis of best value are those that the Town Board of the Town of Boston determines will be of the highest quality while being the most efficient. The determination of quality and cost efficiency shall be based on objectively quantified and clearly described and documented criteria which may include, but shall not be limited to, any or all of the following: cost of maintenance; proximity to the end user if distance or response time is a significant term; durability; availability of replacement parts or maintenance contractors; longer product life; product performance criteria; and quality of craftsmanship. 4.5 Documentation. Whenever any contract is awarded on the basis of best value instead of lowest responsible bidder, the basis for determining best value shall be thoroughly and accurately documented.

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. 4.6 Procurement policy superseded where inconsistent. Any inconsistent provision of the Town's Procurement Policy, as adopted prior to the effective date of this chapter by resolution of the Town Board of the Town of Boston, or as amended thereafter, shall be deemed superseded by the provisions of this chapter. Guideline 5. A good-faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. Guideline 6. Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances: (a) Acquisition of professional services; (b) Emergencies; (c) Sole source situations; (d) Goods purchased from agencies for the blind or severely handicapped; (e) Goods purchased from correctional facilities; (f) Goods purchased from another Governmental agency; (g) Goods purchased at auction; (h) Goods purchased for less than $1,500; (i) Public works contracts for less than $1,500. (j) Purchases pursuant to State or county bid, or local or federal bid. Guideline 7. Any Town official designated by resolution as responsible for purchasing can approve purchases up to $1500. Purchases $1500 to $5000 require written approval by the Supervisor. Purchases over $5000 must be approved by the Town Board. Purchases over $300 require a P.O. as specified in the Capital Asset Policy. Guideline 8. Overnight travel in any amount must be approved at a Town Board Meeting. Guideline 9. All vouchers shall contain information which properly and clearly identify the job, project, vehicle or equipment for which the parts, repair, and/or replacement pertain to. Expense reimbursement will be submitted on a quarterly basis. Full year vouchers accumulated will not be honored. Guideline 10. This policy shall be reviewed annually by the Town Board at its organizational meeting shall or as soon thereafter as is reasonably practicable. Guideline 11. The following Town Officials are designated as responsible for purchasing: Town Supervisor Town Clerk Court Clerk Board Clerk Town Assessor Cobble Hill Cemetery Liaison Code Enforcement Officer Dog Control Officer Highway Superintendent Nutrition Site Coordinator Parks Superintendent Town Hall Laborer

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Town Historian Prosecutor Zoning Board Chairman Planning Board Chairman CAC Chairman On January 7, 2026, the question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Stephan and was seconded by Councilwoman Martin, RESOLUTION 2026-02 ADOPT SCHEDULE OF FEES NOW THEREFORE BE IT RESOLVED, that the Schedule of Fees for the Town of Boston, as attached hereto, be adopted, and to continue thereafter unless otherwise amended; and BE IT FURTHER RESOLVED, that the Schedule of Fees, attached hereto, shall supersede the existing Schedule of Fees to the extent that it expressly alters the same. Construction Fee Residential New Application and Architectural Plan Review $250 One, Two & Multiple Family Dwellings $0.25 Sq. Ft. NOTE: Floor area shall not include cellar, non-habitable basement, non-habitable attic or carport, but shall include attached garage Plumbing $50 + $10/fixture Electric $50 Flat/Includes Generators Amended Building Permit No Charge Minor Change $25 Major Change (requires Planning Board review) 6 months: ½ cost of original permit Renewal of Building Permit 2nd year: cost of original permit 3rd year: New Permit Construction Inspections covered by Permit Fee $50 After 2nd failure Non-Residential Buildings (Commercial) $0.25 Sq. Ft. NOTE: The Permit Fee for a Building Occupied in Part for Residential use and in Part for Non-Residential use Shall be the Sum of the Two Occupancy Fees Calculated Separately.

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Re-Roof (Residential) $50 Fence $50 Additions (Residential) Up to 100 Square Feet $50 Each additional Square Foot $0.20 Sq. Ft. NOTE: Floor Area Same As For New Residential Truss Placard If supplied by Town $25/each Additions (Non Residential/Commercial) Up to 100 Square feet $150 Each additional square foot $0.30 Sq. Ft. Truss Placard If supplied by Town $25/each Accessory Buildings Square feet under 100 no fee over 100 up to 400 $50 over 400 up to 700 $90 over 700 up to 1000 $120 over 1000 $125 plus $5 for each additional 100 sq. ft. or part thereof Decks Square feet Up to 100 $50 over 100 $75 Alterations/Repair/Renovations Up to 200 Square feet $50 Each additional square foot $0.15 Sq. Ft. Late Fee For Building Permit (not subject to Site Plan Approval) $250 Swimming Pools In-Ground $250 Above-Ground $75 Demolition Permits Up to 500 sq. ft. $50 Over 500 to 1000 sq. ft. $75 Over 1000 sq. ft. $100 Subject Fee Special Permits Initial Application-General Special Permits $150 Renewal-Terminable Special Permit $25 Modification of Special Permit $150 Initial Application - Live Entertainment $100

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Renewal Application - Live Entertainment $100 Unified Solar Permit $100 Fill Permit $150 Short Term Rental Permit Initial application for 2-year registration (includes initial $350 safety and building code Inspection) Reinspection for corrections and or failure to show for $75 appointment Transfer of ownership during permit term (i.e., New $50 agent) Ontime Renewal of permit (30 days prior to expiration) $200 Renewal of expired permit $350 Telecommunications Facility Facility-Special Permit $5,000 Co-location Permit $1,000 Building Permit $250 Refuse Removal Annual License $100 Junkyard Initial Application $1,000 Renewal Application $250 Mobile Home Courts Initial Application $200 + $10 per acre for each acre over 10 acres Annual License Fee $15 per unit New Site Inspection Fee $50 per unit In lieu Recreation Fee $150 per unit Peddling & Soliciting Permit Per Person $10 Per Vehicle $10 Public Improvement Permit Per Permit $25 Signs Not-for-Profit Organizations $10 Temporary announcement signs No Fee for special events of non-profit organizations in the Town of Boston Temporary 30 Day Promotional $10/sign Entrance or exit traffic control signs No Fee without advertising; max 12'h x 18"l Attached/Detached $100 + $5.00/square foot A-Frame $100 Annual Fee Portable $100, 60 day permit limit, 2X Annually Reface $75 + $5.00/square foot Electronic/Digital $500, $100 annual renewal Soil Removal Annual Permit $100

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. FOIL Copies up to 8.5" x 14" $0.25 Copies over 8.5" x 14" Actual Cost Computer Disc $10.00 Dog Licenses Including Local Fee & NYS Surcharge Spayed/Neutered 1 Year $10 / 2 Year $20 / 3 Year $30 Unspayed/Unneutered 1 Year $18 / 2 Year $36 / 3 Year $54 Spayed/Neutered discount (Senior 65+) 1 Year $8 / 2 Year $16 / 3 Year $24 Unspayed/Unneutered discount (Senior 65+) 1 Year $16 / 2 Year $32 / 3 Year $48 Late Renewal Fee $5 per month (30-day grace period) Unlicensed Dog Fee $10 Purebred up to 10 dogs $25 + $1 for each spayed/neutered Dog Purebred up to 25 dogs $50 + $1 for each unspayed/unneutered Dog Town Impoundment/Transport Fees (1st) $25, (2nd) $50, (3rd) $75, and continue in additional $25 increments for subsequent impoundments Boarding Fees $30 per day Civil Fines, NYS Minimum (1st) $25, (2nd) $50, (3rd) $75 Article I. Woodburning Fireplaces/Stoves Permit $50 Certificate of Occupancy $50 Certificate of Compliance $50 Temporary Certificate of Occupancy $25 Certificate of Zoning Compliance $200 Operating Permit $100 Amending Operating Permit Same as Amended Building Permit Reissue or Renewal of Operating Permit $100 Fire Safety and property maintenance inspections $50 - $200 Agricultural Operating Permit No Fee (Ex. Corn/Sunflower Maze/Vegetable Stand) Fire Code Operating Permit $50 - $250 (Ch 20-40, 50-67) Floodplain Development Permit Application $250 Zoning Board of Appeals Application for Variance $200 Appeal $150 Public Hearing Fee $100 Planning Board-Subdivision Development Minor Sub Preliminary Plat Approval $200 per lot Minor Sub Final Plat $75 Major Sub Preliminary Plat Approval $750 + $300/lots>4 Major Sub Final Plat $500 Public Hearing Fee $100 Special Use Permit $ 200 Public Hearing Fee $100 Rezoning Application

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. < 1 acre $250 1.0 acres up to 5.0 acres $500 5.0 acres up to 10.0 acres $1000 10.0 acres up to 50.0 acres $2500 > 50 acres $5000 Public Hearing Fee $100 Application – Site Plan Review up to 1.0 acre $250 over 1.0 up to 2.0 acres $500 over 2.0 acres up to 5.0 acres $500 + $250 for any acre or fraction over 2.0 acres over 5.0 acres up to 10 acres $1000 + $250 for any acre or fraction over 5.0 acres over 10 acres $2500 + $250 for any acre or fraction over 10 acres Site Plan Approval, Minor Add’ns/Site Improvements $250 Sitework Permit $500 $10/acre Cobble Hill Cemetery Grave Site - Purchase Price $400 Grave Opening - Full Grave $400 Grave Opening - Infant Grave (up to 3 feet) $250 Cremation $150 Foundation - per foot $50 Foundation – Minimum $100 Books and Maps Code Books $200 Zoning Map $75 Code Book – Leaving Town Official $50 Late Fee For Any App. Arising out of Zoning Law $250 Article II. Adult Use Registration Processing Fee $500 Article III. Use of Facility Maintenance Fee $75 Sporting Field Reservations $30 per 3-hour block of time Youth Sporting Leagues sponsored by not-for-profit $250 organizations based in the Town of Boston which offer recreational opportunities to Town youth may make seasonal reservations. Marriage License Application $40.00 Certified & Genealogical Copies of Vital Records $10 Application for One Day Marriage Officiant License $25 Waste Management Bag Sticker $3 each Permits For Which There Is No Established Fee $50 On January 7, 2026, the question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. five (5) Yes Carried A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby, RESOLUTION 2026-03 ATTORNEY FOR THE TOWN WHEREAS, the Town of Boston previously abolished the salaried office of Town Attorney to save the costs associated with a Town employee and to secure efficient, responsive, competent professional legal services from a contract Attorney for the Town pursuant to Town Law § 20(2)(b); and WHEREAS, Ryan F. McCann, Esq., with assistance from his affiliated law firm, Attea & Attea P.C. has served as Attorney for the Town pursuant to the terms of a retainer agreement dated July 1, 2024; and WHEREAS, the Town Board desires to reaffirm and continue said attorney-client relationship; NOW THEREFORE BE IT RESOLVED, that the Town Supervisor is hereby authorized, on behalf of the Town of Boston, to reaffirm and continue the Town’s attorney- client engagement with Ryan F. McCann, Esq. and Attea & Attea, P.C. pursuant to the existing engagement agreement, through December 31, 2026; and IT IS FURTHER RESOLVED, that Ryan F. McCann, Esq. shall continue to serve as the duly designated Attorney for the Town of Boston for the duration of said engagement and shall, in addition to any other contractually specified duties, perform all tasks and duties required of the Town Attorney pursuant to the Town of Boston Code and applicable law. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Penders and was seconded by Councilwoman Martin, RESOLUTION 2026-04 CPL TO SERVE AS TOWN ENGINEER WHEREAS, pursuant to Town Law § 20(2)(b), the Town of Boston may contract with an engineering services firm to give it such professional service and advice as it may require; and WHEREAS, Clark Patterson Lee has presented a proposal dated December 30, 2025 to continue providing municipal engineering services to the Town; and WHEREAS, Clark Patterson Lee has the experience, resources, and qualifications to handle the specific municipal engineering needs of the Town of Boston; NOW THEREFORE BE IT RESOLVED, that the Supervisor hereby is authorized, on behalf of the Town of Boston, to engage Clark Patterson Lee for Town engineering needs, at the rates set forth in that firm’s proposal, and IT IS FURTHER RESOLVED, that Clark Patterson Lee shall be the duly-designated Engineer for the Town of Boston through December 31, 2026 or until further Resolution of the Town Board, and shall perform those specific tasks and duties as are required of the Town Engineer pursuant to the Town of Boston Code.

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Stephan and was seconded by Councilman Penders, RESOLUTION 2026-05 LABELLA ASSOCIATES TO SERVE AS TOWN ENGINEER WHEREAS, pursuant to Town Law § 20(2)(b), the Town of Boston may contract with an engineering services firm to give it such professional service and advice as it may require; and WHEREAS, LaBella Associates has presented a proposal dated December 31, 2025 to continue to provide municipal engineering services to the Town; and WHEREAS, LaBella Associates has the experience, resources, and qualifications to handle the specific municipal engineering needs of the Town of Boston; NOW THEREFORE BE IT RESOLVED, that the Supervisor hereby is authorized, on behalf of the Town of Boston, to engage LaBella Associates for Town engineering needs, at the rates set forth in that firm’s proposal, and IT IS FURTHER RESOLVED, that LaBella Associates shall be the duly-designated Engineer for the Town of Boston through December 31, 2026 or until further Resolution of the Town Board, and shall perform those specific tasks and duties as are required of the Town Engineer pursuant to the Town of Boston Code. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby, RESOLUTION 2026-06 ROTELLO GRANT MANAGEMENT TO SERVE AS TOWN GRANT WRITER WHEREAS, the Town of Boston may contract with a Grant Writer to give it such professional service and advice as it may require; and WHEREAS, Rotella Grant Management has presented a proposal to provide municipal grant writing services to the Town totaling $22,800 per year, payable every month at $1,900.00 on the first of the month; and WHEREAS, Rotella Grant Management has been the grant writer for the Town since February 2023 and has the experience, resources, and qualifications to handle the specific municipal grant needs of the Town of Boston. NOW THEREFORE BE IT RESOLVED, that the Supervisor hereby is authorized, on behalf of the Town of Boston, to engage Rotella Grant Management for Town grant needs, at the rates set forth in that firm's proposal, and

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. IT IS FURTHER RESOLVED, that Rotella Grant Management shall be the duly- designated grant writer for the Town of Boston through December 31, 2026 or until further Resolution of the Town Board, and shall perform those specific tasks and duties as are required of the Grant Writer. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin, RESOLUTION 2026-07 TOWN PLANNING CONSULTANT AGREEMENT WHEREAS, the Town of Boston has for many years contracted with Sarah Desjardins to serve as its Planning Consultant; and WHEREAS, the Planning Consultant is an independent contractor to the Town who receives no Town benefits and bills the Town for hours worked and Planning Board meetings attended; and WHEREAS, the Planning Consultant has presented a draft agreement outlining the proposed scope of work and fees for services to be rendered for a term from January 1, 2026 to December 31, 2026, and thereafter continuing on a month-to- month basis until terminated by either party; NOW THEREFORE BE IT RESOLVED, that the Town Supervisor hereby is authorized, on behalf of the Town of Boston, to execute the proposed draft agreement with Planning Consultant Sarah Desjardins for an additional term of January 1, 2026 to December 31, 2026. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Stephan and was seconded by Councilman Penders, RESOLUTION 2026-08 AGREEMENT WITH BOSTON FREE LIBRARY ASSOCIATION WHEREAS, the Boston Free Library Association owns a certain building known as the Boston Free Library, which has a room, available for public assembly or use by organizations, known as a "Community Room," and WHEREAS, the Boston Free Library's Community Room is from time to time unused, and WHEREAS, the Town of Boston owns a Town Hall that has rooms, available for public assembly or use by organizations, which are frequently in demand by more than one group, organization or town governmental entity; and

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. WHEREAS, the Town of Boston, from time to time, receives documents that are maintained in the Office of the Town Clerk to be available for public inspection; and WHEREAS, the Office of the Town Clerk is generally open during normal business hours Monday through Friday; and WHEREAS, the Boston Free Library has regular hours that include three weekday evenings and Saturdays; and WHEREAS, the Town Board of the Town of Boston has determined that it is in the public interest to arrange to have an additional Community Room available for public assembly and for qualified private organizations and to have a Depository for documents filed for public inspection that is open to the public outside normal business hours; and WHEREAS, Education Law§ 256 permits the Town to grant money for the support of the cost of maintaining the Library; NOW THEREFORE BE IT RESOLVED, that the Supervisor hereby is authorized, on behalf of the Town of Boston, to enter into an agreement with the Boston Free Library Association for the period commencing January 1, 2026 through December 31, 2026 for the Boston Free Library to permit Town use of its Community Room and to serve as an additional Depository for documents filed for public inspection; and IT IS FURTHER RESOLVED, that in consideration of the above and to support the maintenance of the Library to provide meeting space and depository services for the Town, the Town hereby is authorized to pay to the Boston Free Library the sum of $1,000. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby, RESOLUTION 2026-09 PAYMENT OF INSURANCE PREMIUM WHEREAS, the Town of Boston has placed its various property and liability insurance coverages with the New York Municipal Insurance Reciprocal (“NYMIR”); and WHEREAS, the Town has received a renewal insurance package for a policy term of January 1, 2026 to January 1, 2027 which enhances certain coverages with premiums as follows: 26-27 Auto $20,432 + Surcharge $300 26-27 Commercial Excess Liability $3,882 26-27 Owners & Contractors Protective Liability $275 26-27 Package/Crime $74,004 + Surcharge $156 Total due for NYMIR coverages in the amount of $99,049; and

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. WHEREAS, the Town has received a quote for cyber liability at a cost of $3,117 from Spinnaker Insurance Company; NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Boston hereby authorizes payment, upon receipt of invoice, of the January 1, 2026 to January 1, 2027 insurance policy premiums plus fees totaling $99,049 to NYMIR and $3,117 to Spinnaker Insurance Company. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilman Penders and was seconded by Councilwoman Martin, RESOLUTION 2026-10 PROFESSIONAL SERVICES AGREEMENT FOR ENGAGEMENT OF LIPPES MATHIAS LLP WHEREAS, the Town of Boston Zoning Board of Appeals is a named respondent in litigation entitled Scott Overhoff et al. v. Town of Boston Zoning Board of Appeals et al., pending in the Supreme Court of the State of New York, Erie County, under Index No. 821674/2025, which challenges the Zoning Board of Appeals’ denial of a use variance; and WHEREAS, the foregoing litigation requires specialized legal expertise in municipal law, zoning law, and Article 78 proceedings; and WHEREAS, Lippes Mathias LLP possesses the necessary qualifications and experience to represent the Town of Boston and its Zoning Board of Appeals in connection with such litigation; and WHEREAS, Lippes Mathias LLP has submitted a proposed retainer agreement dated December 19, 2025, providing for legal services to be billed on an hourly basis at a discounted rate of $250.00 per hour; and WHEREAS, the Town Board of the Town of Boston finds it to be in the best interests of the Town to retain Lippes Mathias LLP to represent the Town and its Zoning Board of Appeals in the above-referenced litigation; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Boston hereby authorizes the Town Supervisor to execute and accept the proposed retainer agreement from Lippes Mathias LLP, dated December 19, 2025, for the purpose of representing the Town of Boston and the Town of Boston Zoning Board of Appeals in Scott Overhoff et al. v. Town of Boston Zoning Board of Appeals et al. (Index No. 821674/2025), subject to payment of legal fees billed hourly at a rate of $250.00 per hour; and be it further RESOLVED, that payment of legal fees and disbursements shall be made in accordance with the terms of the retainer agreement and subject to audit and approval in the ordinary course. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby to approve the leave of absence requests from Donna Lenau, Tina Weisedel, Patricia Hice, and Lorrie Valentine, Congregate Dining/Nutrition department. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to approve request from Councilman Penders to attend the NYAOT’s 2026 newly Elected Officials Training January 14-16, 2026. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Abstain Councilwoman Selby Yes Councilman Stephan Yes four (4) Yes one (1) Abstain Carried A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to approve the Use of Facility application from Hamburg Central School District, June 24, 2026, 8:00 am to 3:00 pm, for Pre K Picnic, Lions Shelter, bathroom facilities, and parking. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried Old business: Supervisor Keding stated that there is no Old business. Reports and Presentations: Highway Superintendent Telaak reported on the following: Residents need to call Waste Management to arrange pickup of Christmas trees and large trash items like couches and mattresses. It has been a busy winter for plowing, with the Town using almost 1,000 tons of salt. Regarding the drainage issue on Hillcroft Drive, explained that the situation must meet criteria for intervention if it affects multiple homeowners and it affects the highway. He reported that the highway department had lifted a drainage grate by about 8 inches to prevent it from becoming plugged during the upcoming thaw. He noted that the ditch in question was cleaned in 2004, and while a gravel dam built at the top of Greenbriar Terrace helps contain debris, the creek has eroded over the years. He explained that accessing the area is challenging due to fences and the narrow configuration

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. of the creek, but he is working with Erie County Soil and Water to secure easements for cleaning the ditch. Welcomed the two new Councilmen. Councilwoman Selby reported on the following: Commended the Highway department for their excellent work maintaining roads during the difficult winter conditions, especially on the treacherous hills. She welcomed Councilman Penders and Councilman Stephan, expressing excitement about working with them. Councilman Penders reported on the following: Thanked the voters for electing him and acknowledged that while he has much to learn, he is committed to serving the town. Councilman Stephan reported on the following: Pleased to be appointed to handle drainage issues, noting that there may be many calls in the coming days to address current problems. He stated that he is open to suggestions, ideas, and advice as he begins his term. Councilwoman Martin reported on the following: Welcomed Councilman Penders and Councilman Stephan, stating she looks forward to working with them to help the town. Town Clerk Quinlan reported on the following: The Waste Management 2026 guide has been delayed in mailing by WM but should arrive in 2-4 weeks. Printed schedules for refuse and recycling pickup, holidays, and bulk item pickup dates are available in the foyer and on the Town website. Read notice from the New York Association of Towns (NYAOT) regarding their 2026 training school and annual meeting to be held at the New York Marriott Marquis from February 15-17, 2026. The notice included information about registration, reimbursement procedures, and conference events. Supervisor Keding reported on the following: Waste Management will collect holiday trees if they are cut in half or somehow fit into garbage tote. If holiday tree is placed on side of road, WM will not pick up unless pick up is scheduled. He cautioned residents about burning trees, reminding them to follow New York State regulations regarding burn bans to avoid creating hazards for first responders. Welcomed the new Board members and emphasized that the Board serves all 8,200 residents of the community. He encouraged residents to attend meetings or reach out to Town offices with concerns. NYAOT training, looking forward to the annual training this year. Regarding veterans' benefits, a recent bill signed by the Governor that could potentially exempt qualifying veterans from paying property taxes. He explained that the implementation is complex, as each taxing entity (town, county, school district) can choose whether to opt in or out. No Town in Erie

ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. County is planning to pass this in the next few months as they need time to work with assessors and state representatives to fully understand the implications. The Town's seventh application for Water Improvement and Infrastructure Act funds (WIIA) have been denied despite strong support from state and congressional representatives. The Water Phase 2 projects would likely go out to bid in early to mid-summer, with construction starting in 2027 rather than 2026 as previously anticipated. There will be an upcoming kickoff meeting for the replacement of the Town's gasoline and diesel fuel tanks. Legislator Mills has provided a significant amount of money to help with the holiday lighting project, though he did not specify the exact amount. A motion was made by Supervisor Keding and was seconded by Councilwoman Martin to adjourn the meeting at 8:39 p.m. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried Open Meetings Law, Public Officers Law, Article 7, §106. Minutes. Minutes shall be taken at all open meetings of a public body which shall consist of a record or summary of all motions, proposals, resolutions and any other matter formally voted upon and the vote thereon. These minutes are an unofficial copy unless the original signature of the Town Clerk is affixed below. The original official paper minutes are stored in the Town’s vault. _______________________________________________ SANDRA L. QUINLAN, BOSTON TOWN CLERK