TB 2026-01-21 Agenda Packet (full text)

AGENDA REGULAR BOARD MEETING - TOWN OF BOSTON JANUARY 21, 2026 – 7:30 P.M. ITEM NO. I PRELIMINARY MATTERS 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance 4. Other Preliminary Matters ITEM NO. II REGULAR BUSINESS 1. Correction and Adoption of the Minutes from January 7, 2026 2. Consideration of all Fund Bills ITEM NO. III CORRESPONDENCE 1. Town Clerk’s Report for December 2025 2. Town Clerk’s 2025 Annual Report 3. Dog Control Officer Report for December 2025 4. Code Enforcement Officer Report for December 2025 5. National Fuel Gas Supply Corporation Line C46S 2026 Modernization Project 6. North Boston Vol. Fire Co. Inc.: Officers and directors, 2024 IRS Form 990 - Inventory of property and Statement of Liabilities, Statement of business engagement 7. North Boston Vol. Fire Co. Inc. 2025 Annual Report on Revenues and Expenditures of Foreign Fire Insurance Premiums 8. Erie County Clerk’s Zombie Property Initiative 9. Erie County Department of Environment and Planning, Re: Public Review of the 2026 Draft of the 1st year Action Plan of the 2025-2029 Five Year Community Development Consolidated Plan 10. Buffalo Niagara Partnership’s 2026 Advocacy Agenda 11. Erie County Water Authority Extract of Minutes 12. Comp Alliance Safe Workplace Award

ITEM NO. IV NEW BUSINESS 1. Requests from the Floor (3-minute time limit per person) 2. Association of Towns 2026 Annual Training attendance request from Supervisor Jason Keding 3. Resolution 2026 - 11 Document Management Software and Services 4. Resolution 2026 - 12 Designating Supervisor Keding as the Town’s Delegate to the Annual Business Meeting of the New York State Association of Towns 5. Resolution 2026 - 13 Authorizing Procurement of 2027 Freightliner 114SD with Snowplow and Dump Package for Highway Department Use 6. Resolution 2026 - 14 A Resolution Supplementing and Amending Resolution 2026-02 and Implementing Town Code §§ 60-11 and 60-12 Regarding Reimbursement of Professional Review Costs for Floodplain Development Permits 7. Application for Use of Facility – Conservation Advisory Council – CCE-Erie for a Hemlock Wooly Adelgid Workshop 8. Application for Use of Facility – Conservation Advisory Council – 2026 Snowshoe and Snowmen Event ITEM NO. V OLD BUSINESS ITEM NO. VI REPORTS AND PRESENTATIONS 1. Highway Superintendent 2. Councilmembers 3. Town Clerk 4. Supervisor ITEM NO. VII ADJOURNMENT OF MEETING 1. Adjournment of Meeting

_"***d 1",., .f,,. TOWI\ OF BOSTOI\ Town Eoand Meeting: January 21,2026 Meeting Abstnact #1 - 2025 Payables Journal #PA-5445 $ 129,356.40 Abstract #2 -2026 Pavables Journal #AP-5446 $ I 6,321 .48 LessCredit-AFund NYSEG 67.22 $ 16,254.26 Total Payables Due s 145,610.66 Breakout by Fund: 2025 2026 Total General (A) Fund: $ 15,247.37 $ 11,922.18 $ 27,169.55 Highr,vay (DB) Fund: $ 24,570.56 $ 3,414.82 $ 28,045.38 Lighting (L30) Fund: $ 2,462.22 $ s ) 46) )) Fire (SF) Fund: $ $ 220.00 $ 220.00 Ambulance (SM) Fund: $ 263.00 $ 631.26 $ 900.26 Refuse & Garbage (SG) Fund: $ $ $ Water Funds: $ 64,032-.1g $ $ 64,032.19 Trr-rst & Agency (TA): $ s $ Capital Projects (H): $ 22,781.06 $ $ 22,181.06 Total expenses subrrritted for approval: s 129,356.40 l S 16,254.26 1$ 145,610.66 TOWN HALL, 85OO BOSTON STATE ROAD, BOSTON, NEW YORK 14025 PHONE: (716) 941-61 13 FAX: (716) 941-61 16 TDD: 1-800-662-1220 The Town of Boston is an equal opponunily provider and enrployer. lf you wish to file a Civil Rights program conrplaint of discrinrination, complete the USDA Progranr Discrimination Complaint Form, found online at http://www.ascr.r.tsda.gov/conrplaint filing cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter contairring all of the information requested in the form. Send your completed conrplaint form or letter to us by rnail at U.S. Department of Agriculture, Director, Office of Arlitrrlicetinn 14nO ln.ler)cn.lcncF Avcnilc S W Washinnton n C 20250-941O hv fay (2O2\ 6.9c.--1442 or email nrnor^m int^kcrA)ilsda oorr ^t

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North Boston Vol. Fire Co., Inc. Serving since 1904 PO Box 124 5646 Herman Hill Road North Boston NY 14110-0124 (716) 649-0974 Officers for 2026 Administrative President Robert C, Pollinger Vice-President John J. Braun Secretary Maria J. Carr Treasurer Rodney J. Carr Sergeant @Arms Elizabeth Steward Chaplain William Gross Trustee Erik Filkorn Trustee Joseph Marchinda Trustee Ryan Laity Trustee Jeffrey Knowles Trustee Andrew Lickfeld Trustee Christopher Muraco Firematic Chief Thomas Ricotta First Assistant Chief Daryl V. Kibler Second Assistant Chief Captain Justin Smolinski Lieutenant Zachary Walsh

Dear Board Members, I am writing to respectfully request approval to attend the New York Association of Towns (NYAOT) Annual Conference in February 2026, along with authorization for all actual and necessary expenses associated with this event. Pursuant to General Municipal Law §77-b, the actual and necessary expenses of officers and employees of the Town attending the NYAOT Annual Meeting are proper town charges. The NYAOT Annual Conference offers a wide range of educational sessions covering many facets of local government, including legal updates, municipal operations, and best practices. Attendance at this conference is also a requirement for maintaining my Certified Town Official designation. Thank you for your consideration of this request. Please let me know if you need any additional information. Regards, Jason Keding - Supervisor

TOWN OF BOSTON – RESOLUTION NO. 2026 - 11 DOCUMENT MANAGEMENT SOFTWARE AND SERVICES WHEREAS, the Town Clerk of the Town of Boston serves as custodian of the Town's records, books, and papers, and is designated by State law as the Town's records management officer; and WHEREAS, to preserve and protect Town documents and to perform the functions of the Town Clerk's office efficiently and effectively, the Town Clerk implemented DocuWare software from Toshiba with cloud storage; and WHEREAS, DocuWare software is available through Omnia Partners Contract No. 191103, originally let by Region 4 Education Service Center, a governmental entity created under Texas law, and that contract's terms make it available for use by other governmental entities; and WHEREAS, the Town Clerk desires to renew its license with Toshiba for its DocuWare software from January 1, 2026 - December 31, 2026; and WHEREAS, the annual license fee for the DocuWare software with the storage and number of users required by the Town has remained the same at $3,672 per year; and WHEREAS, funds for this procurement are available in the Town's 2026 Budget, under the line Records Management, A00-1460-0400; NOW THEREFORE BE IT RESOLVED, that Town Board of the Town of Boston authorizes the Town Clerk to enter into a renewal agreement with Toshiba for DocuWare software and services for from January 1, 2026 - December 31, 2026 for an annual license fee of $3,672. On January 21, 2026, the question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Yes No Abstain Absent Councilmember Martin [ ] [ ] [ ] [ ] Councilmember Penders [ ] [ ] [ ] [ ] Councilmember Selby [ ] [ ] [ ] [ ] Councilmember Stephan [ ] [ ] [ ] [ ] Supervisor Keding [ ] [ ] [ ] [ ] ____________________________ Sandra L. Quinlan, Town Clerk

1/14/2026 Toshiba Business Solutions Quotation 100 Colvin Woods Pkwy Tonawanda, NY 14150 716-362-6300 District Rep Quotation date Email Address Quotation valid until: Quote # Buffalo Michael Weinert 1/14/2026 [email protected] 2/13/2026 Quoted To: Town Clerk Ship To: Customer Town of Boston NY Customer Same Address 1 8500 Boston State Rd Address 1 Address 2 Address 2 City, State Boston New York Zip 14025 City, State Zip Phone Delivery Date Ship Via Date Terms Contact Person 716-941-6113 14-Jan n/a 1/14/2026 n-30 Qty Item Description Manufacturer Unit Selling Price Total Price 12 DOCUWARE CLOUD 4 - 4 USERS & 20GB (MONTHLY) DocuWare $ 306.00 $ 3,672.00 $ - $ - $ - $ - Contract 817220 $ - $ - Utilizing Region 4 contract - R241204 $ - $ - Member Number - 4006700 $ - $ - $ - $ - Renewal agreement from 1/1/2026-12/31/2026 $ - $ - Monthly invoices at $306.00 per month $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Cost $3,672.00 Approval Installation Signature; Shipping Date; Special Instructions Project Total $3,672.00

TOWN OF BOSTON – RESOLUTION NO. 2026 - 12 DESIGNATING SUPERVISOR KEDING AS THE TOWN’S DELEGATE TO THE ANNUAL BUSINESS MEETING OF THE NEW YORK STATE ASSOCIATION OF TOWNS WHEREAS, the Town of Boston is a Member of The Association of Towns of the State of New York (“Association”); and WHEREAS, the Annual Meeting of the Association will be held on February 15-17, 2026; and WHEREAS, the Annual Business Meeting of the Association will be held on February 17, 2026; and WHEREAS, the Constitution of the Association provides that for matters put to a vote at the Annual Business Meeting of the Association, each member of the Association shall be entitled to one vote, to be cast by a delegate designated by the town board of such member town; and WHEREAS, the delegate must be an officer, employee, or appointed representative of the town; and WHEREAS, Supervisor Jason Keding meets the qualifications to serve as the Town of Boston’s delegate to the Association’s Annual Business Meeting; NOW THEREFORE BE IT RESOLVED, that Supervisor Jason Keding hereby duly is designated as the town of Boston’s delegate to attend the Annual Business Meeting of the Association of Towns to be held on February 17, 2026, and to cast the vote of the Town of Boston pursuant to the Constitution and By- Laws of the Association. On January 21, 2026, the question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Yes No Abstain Absent Councilmember Martin [ ] [ ] [ ] [ ] Councilmember Penders [ ] [ ] [ ] [ ] Councilmember Selby [ ] [ ] [ ] [ ] Councilmember Stephan [ ] [ ] [ ] [ ] Supervisor Keding [ ] [ ] [ ] [ ] ____________________________ Sandra L. Quinlan, Town Clerk

TOWN OF BOSTON – RESOLUTION NO. 2026 - 13 AUTHORIZING PROCUREMENT OF 2027 FREIGHTLINER 114SD WITH SNOWPLOW AND DUMP PACKAGE FOR HIGHWAY DEPARTMENT USE WHEREAS, the Town of Boston Highway Superintendent has identified a need for a truck equipped with a snowplow and dump body to replace obsolete Highway Department equipment; and WHEREAS, the Highway Superintendent has identified a 2027 model year Freightliner 114SD plus cab and chassis that the Town can procure from Freightliner & Western Star of Batavia under Sourcewell Contract #032824-DAI for the amount of $207,782.00; and WHEREAS, the truck can be fitted with an Everest Snow Plow Package, Stainless Steel Side Dump Body, and all relevant hitches, fittings, and transmission PTO adjustments from Valley Fab & Equipment under Sourcewell Contract #062222-AGI-1 for the amount of $152,120.00; and WHEREAS, the total delivered price for the truck and equipment after applicable contract discounts have been applied is $359,902; and WHEREAS, $258,000 is available in the 2026 budget line DB0-5130-0200 Machinery- Equipment and the remaining $101,902 can be pulled out of the Highway Equipment Reserve currently valued around $330,000; NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Boston hereby authorizes the procurement from Freightliner & Western Star of Batavia, of a 2027 Freightliner 114SD truck cab and chassis plus procurement of the snow plow and dump body attachments from Valley Fab & Equipment for a total price not to exceed $359,902; and IT IS FURTHER RESOLVED, that $101,902 can be transferred out of the equipment reserve to the Highway Equipment 2026 budget line to satisfy the remainder of this purchase. THIS RESOLUTION IS SUBJECT TO A PERMISSIVE REFERENDUM PURSUANT TO GENERAL MUNICIPAL LAW SECTION 6-C REGARDING EXPENDITURES FROM RESERVE FUNDS.

On January 21, 2026, the question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Yes No Abstain Absent Councilmember Martin [ ] [ ] [ ] [ ] Councilmember Penders [ ] [ ] [ ] [ ] Councilmember Selby [ ] [ ] [ ] [ ] Councilmember Stephan [ ] [ ] [ ] [ ] Supervisor Keding [ ] [ ] [ ] [ ] ____________________________ Sandra L. Quinlan, Town Clerk

TOWN OF BOSTON TOWN BOARD RESOLUTION NO. 2026-14 A RESOLUTION SUPPLEMENTING AND AMENDING RESOLUTION 2026-02 AND IMPLEMENTING TOWN CODE §§ 60-11 AND 60-12 REGARDING REIMBURSEMENT OF PROFESSIONAL REVIEW COSTS FOR FLOODPLAIN DEVELOPMENT PERMITS WHEREAS, by Resolution No. 2026-02, the Town Board adopted a Schedule of Fees applicable to various permits, applications, and reviews administered by the Town of Boston; and WHEREAS, Town Code § 60-11 designates the Code Enforcement Officer as the Local Administrator for purposes of administering and enforcing Chapter 60 of the Town Code, Flood Damage Prevention; and WHEREAS, Town Code § 60-12 establishes a floodplain development permit and requires that applications be accompanied by an application fee of $250; and WHEREAS, Town Code § 60-12 further provides that, in addition to the application fee, an applicant shall be responsible for reimbursing the Town of Boston for any additional costs necessary for review, inspection, and approval of a floodplain development project, and authorizes the Local Administrator to require a deposit of no more than $500 to cover such additional costs; and WHEREAS, certain floodplain development permit applications, including those involving land clearing, grading, drainage alterations, and Stormwater Pollution Prevention Plans (SWPPPs), require professional engineering or technical review to ensure compliance with applicable federal, state, and local requirements; NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Boston hereby adopts the following, which shall supplement and amend Resolution 2026-02: 1. Professional Review Determination. Where the Code Enforcement Officer, acting as Local Administrator pursuant to Town Code § 60-11, determines that a floodplain development permit application requires professional engineering or technical review in order to complete the review, inspection, or approval of the project, the applicant shall be responsible for reimbursing the Town for the actual and reasonable costs of such review. 2. Deposit Authorized. Pursuant to § 60-12, the Code Enforcement Officer shall require the applicant to submit a deposit, in an amount not to exceed $500, to be applied toward such professional review costs. 3. Application Fee Not Included. The deposit authorized by this Resolution is separate from and in addition to the $250 floodplain development permit application fee required by Town Code § 60-12. The application fee shall not be credited toward, or included as part of, the deposit.

4. Use of Deposit. Deposit funds shall be used solely to reimburse the Town for actual costs incurred for engineering, technical review, inspection, or consultation services related to the application. 5. Refund of Unused Funds. Any portion of the deposit not used for such costs shall be refunded to the applicant upon completion of the review process. 6. Supplement to Fee Schedule. This Resolution shall be deemed to supplement and amend the Schedule of Fees adopted by Resolution 2026-02, and the policies and charges authorized herein shall be incorporated into the Town’s Schedule of Fees and carried forward in subsequent years, unless modified or rescinded by resolution or local law of the Town Board. 7. No New Fee Established. This Resolution implements existing authority under § 60-12 of the Town Code and does not establish or increase any permit fee or charge beyond those already authorized by local law. 8. Effective Date. This Resolution shall take effect immediately and shall apply to all pending and future floodplain development permit applications. BE IT FURTHER RESOLVED, that the Town Clerk is directed to enter this Resolution into the minutes of the Town Board and provide copies to the Code Enforcement Officer and the Town Engineer. On January 21, 2026, the question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Yes No Abstain Absent Councilmember Martin [ ] [ ] [ ] [ ] Councilmember Selby [ ] [ ] [ ] [ ] Councilmember Penders [ ] [ ] [ ] [ ] Councilmember Stephan [ ] [ ] [ ] [ ] Supervisor Keding [ ] [ ] [ ] [ ] ____________________________ Sandra L. Quinlan, Town Clerk