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Additional Resources – General Recordkeeping and CFO Checklist The following checklist can be used for each fund maintained and is excerpted from our LGMG publication Fiscal Oversight Responsibilities of the Governing Board.8 Cash Receipts YES NO Is the cash receipts journal up-to-date? □ □ Is the cash receipts journal maintained in a manner that identifies the date received, payer, purpose and the amount either individually or totals referenced to subsidiary □ □ receipt records (e.g., water rents receipts register)? Are un-deposited cash receipts safeguarded? □ □ Are duplicate deposit slips kept? □ □ Do deposit amounts agree with cash receipt amounts? □ □ Are deposits made in a timely manner and recorded up-to-date? Last Recorded Deposit: Date ________ Amount __________ □ □ Is the cash receipts journal totaled and summarized monthly? □ □ Cash Disbursements YES NO Cash Is Disbursements the cash disbursements journal up-to-date? YES NO □ □ Is the cash disbursements journal up-to-date? □ □ Is the cash disbursements journal maintained in a manner to identify amounts disbursed □ □ Is the casheither individuallyjournal disbursements or totals referenced maintained in atomanner abstracts to or payrolls? identify amounts disbursed either individually or totals referenced to abstracts or payrolls? □ □ Are pre-numbered checks used for all disbursements (other than petty cash)? □ □ Are pre-numbered checks used for all disbursements (other than petty cash)? □ □ Are all checks signed by the chief fiscal officer and co-signed if required? □ □ Are all checks signed by the chief fiscal officer and co-signed if required? □ □ If checks are signed electronically, is the signature stamp or software in the custody and control If checks areofsigned the chief fiscal officer? electronically, is the signature stamp or software in the custody □ □ and canceled control of checks the chief □ □ Are orfiscal checkofficer? images returned with bank statements and maintained on Arefile? canceled checks or check images returned with bank statements and maintained □ □ on file? □ □ Are all unused checks properly controlled (blank check stock)? □ □ Are all unused checks properly controlled (blank check stock)? □ □ Are checks recorded up-to-date? □ □ Last Recorded Check: # ______ Date ______ Amount ______ Is the cash disbursements journal totaled and summarized monthly? □ □ Are payments supported by appropriate documentation? Consider comparing a □ □ sample of disbursements with supporting documentation. 8 https://www.osc.ny.gov/files/local-government/publications/pdf/fiscal-oversight-responsibilities-of-the-governing-board.pdf Of f ic e of t he New York State Comptroller 9