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Based on our review of the Supervisor’s records, we determined that the Supervisor did not: • Record financial activities in the Town’s accounting system in a timely manner. Instead, the Supervisor’s appointed part-time bookkeeper recorded cash receipts and disbursements manually in a spreadsheet. • Perform bank reconciliations or report the financial results to the Board, which undermined the Board’s responsibility to oversee the Town’s financial operations and safeguard Town resources. • Generate or provide the Board with reports such as budget-to-actual reports or trial balances, which limited its ability to effectively monitor the Town’s financial operations. Below are examples of issues we identified that, had the Board conducted an annual audit of the Supervisor’s books and records, it may have identified, and potentially helped remedy: Accounting Records and Bank Reconciliations – The bookkeeper maintained the Supervisor’s cash receipts and disbursements records for fiscal year 2024 in a spreadsheet, instead of the Town’s accounting software. The bookkeeper told us that she was unable to record the financial activities for 2024 in the accounting software because she and the Supervisor were still working on entering prior fiscal years. During our fieldwork, conducted in July 2025, the Supervisor and bookkeeper were still working on entering fiscal year 2022 transactions. Further, because they relied on the accounting software to perform bank reconciliations, they had not reconciled the Supervisor’s bank accounts since 2021. As a result, the Board had not received bank reconciliations from the Supervisor. Timely, sufficient and accurate accounting records by the Supervisor are essential for the preparation of financial reports, which in turn help the Board monitor and manage financial operations and assess and make decisions regarding the Town’s financial condition. Financial Reporting – Because they relied on the accounting software to generate financial reports, and financial activities were not recorded in the accounting software in a timely manner, neither the Supervisor nor the bookkeeper were able to generate, or provide the Board with, any interim financial reports This included bank reconciliations, budget-to-actual reports that compare budget estimates with actual revenues and disbursements, and trial balance reports which show cash and fund balances at the time of the report. The Supervisor told us he did not ensure his records were maintained and up to date because other competing priorities diverted his attention. Routine interim reports provided to the Board that summarize financial activities help the Board monitor the Town’s financial operations throughout the year. Recommendations The Board should: 1. Conduct the annual audit of the Supervisor’s records and reports in accordance with Town Law. 2. Request financial reports to monitor the Town’s financial operations and make informed decisions. 4 Of f ic e of t he New York State Comptroller