Text · page 6 of 14
l 100 had been recycled or approved to be recycled and should have been labeled as such on the student computer application, according to the IT Director. l 23 could not be explained and the IT Director did not have a record of these items being disposed of or recycled. Refer to the section Officials Could Not Locate IT Equipment. l 13 were missing from the device list even though 10 had District inventory tags and three had been assigned out. The IT Director subsequently added them to the District’s device list. l Four were listed with an incorrect serial number on the device list. The IT Director subsequently corrected the list. l Two were not included on the device list because their values were less than $100 each. The IT Director told us that the IT Department had not historically tracked IT items with costs under $100. In addition, 17 deprovisioned computers were still on the device list. We verified that 16 of these devices were recycled in fiscal year 2021-22. The IT Director told us that the remaining device had been accidentally marked as deprovisioned, and we verified it was re-provisioned a few days later. Devices on the BOCES List − The BOCES-owned device list included 1,574 devices with serial numbers listed. We identified 590 items that were not included on the District’s device list: l 371 were devices with acquisition costs totaling $313,186 that the IT Director explained were rarely moved and therefore not included on the District’s device list. l 164 were student computers which were not on the device list for the reasons noted above (Student Computers). l 18 were new devices shipped to the District on August 15, 2022 that had not yet been entered into the device list. The IT Director subsequently added them to the device list. l 12 were listed with an incorrect serial number on the device list; the IT Director subsequently corrected the list. l 11 were inadvertently not assigned inventory tags and not input into the District’s device list; the IT Director subsequently tagged these devices and added them to the District’s device list. l 11 devices’ whereabouts and status could not be explained by the IT Director and he did not have a record of these items being disposed of or recycled. Refer to the section Officials Could Not Locate IT Equipment. 4 Of f ic e of t he New York State Comptroller