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The IT Director should: 3. Establish written procedures in compliance with the Board-adopted policy to address the IT Department’s equipment inventory. 4. Maintain a complete and comprehensive IT equipment inventory list that includes a description of each item including the make, model and serial number; the name of the individual to whom the device is assigned, if applicable; the asset’s physical location; and relevant purchase or lease information including the initial cost and acquisition date in its inventory records. 5. Ensure inventory records are updated for all IT equipment purchases, assignments and disposals of BOCES-owned and District-owned IT equipment, including locating all unaccounted-for devices. 6. Perform an annual IT equipment physical inventory. 7. Reconcile the BOCES-owned inventory list and work with BOCES to remove and/or return devices that are no longer in service. 8. Continue to attempt to locate the 30 missing devices and take corrective action − such as working with the insurance carrier if needed − to minimize financial losses. Of f ic e of t he New York State Comptroller 7