Publisher's summary
District officials did not review or reconcile electronic payments with cash receipts records to verify that all amounts were collected and remitted to the District. As a result, the District did not initially receive more than $5,500 in fees recorded as collected but not remitted by a vendor in January 2019. In November 2019, the vendor agreed to fully reimburse the District for lost revenue. In addition, the Board did not adopt written enforcement policies for overdue accounts and the Coordinator did not ensure overdue accounts were invoiced in a timely manner. We reviewed an accounts receivable aging report for the before and after school program and identified 75 accounts with outstanding balances totaling almost $28,000 as of August 13, 2019.
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Contents
Report Highlights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Community Education Program Fees . . . . . . . . . . . . . . . . . . 2
How Should the District Properly Account for Program Fees?. . . . . 2
The District Did Not Receive All Program Fees . . . . . . . . . . . . . 2
Enforcement Procedures for Overdue Accounts Were Inadequate . . . 3
What Do We Recommend? . . . . . . . . . . . . . . . . . . . . . . . 5
Appendix A – Response From District Officials . . . . . . . . . . . . . 6
Appendix B – Audit Methodology and Standards . . . . . . . . . . . . 9
Appendix C – Resources and Services. . . . . . . . . . . . . . . . . 11