Southtowns Record

Town of Hamburg - Woodlawn Beach State Park Receipts (2019M-79)

Government
Town of Hamburg
Posted by publisher
Jun 28, 2019
Kind
State audit
Topics
Audits and oversight, Parks and recreation

Publisher's summary

The Board and officials did not develop written policies or procedures for how entrance and rental fees should be recorded, deposited and reconciled or provide guidance for Park employees issuing complimentary or discounted tags. Daily tally and gate summary sheets for entrance fees were not accurately completed. As a result, we were unable to determine whether employees properly collected fees for all tags issued. On behalf of the Town, the rental agent enters into rental contracts with patrons for Park facilities and beach ceremonies. Rental fees were not accurately entered in the financial system, as the rental agent does not provide copies of rental contracts to the recreation department office.

Original document

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Appendix B: Audit Methodology and Standards

We conducted this audit pursuant to Article V, Section 1 of the State Constitution
and the State Comptroller’s authority as set forth in Article 3 of the New York State
General Municipal Law. To achieve the audit objective5 and obtain valid audit
evidence, our audit procedures included the following:
  ll We interviewed Town officials and employees to gain an understanding of
  the policies and procedures in place over receipts for Woodlawn Beach State
  Park (Park) rental and entrance fee receipts.
  ll We reviewed daily gate summary reports for the entire population of
  entrance fee receipts for the 2017 and 2018 Park seasons for accuracy and
  completeness, comparing them to supporting gate detail reports, deposit
  slips, credit card settlement reports and bank statements.
  ll We reviewed a judgmental sample of 17 rental contracts for the Park from
  the 220 contracts issued during our audit period, totaling $93,000. Our
  sample consisted of the 17 contracts for which one or more payments were
  made in June 2018. These contracts were entered into during the 2017
  season for the 2018, 2019, and 2020 seasons. We obtained copies of
  receipts for all payments made on these contracts to determine whether the
  correct rates were charged, collected and recorded.

We conducted this performance audit in accordance with GAGAS (generally
accepted government auditing standards). Those standards require that we
plan and perform the audit to obtain sufficient, appropriate evidence to provide a
reasonable basis for our findings and conclusions based on our audit objective.
We believe that the evidence obtained provides a reasonable basis for our
findings and conclusions based on our audit objective.

Unless otherwise indicated in this report, samples for testing were selected
based on professional judgment, as it was not the intent to project the results
onto the entire population. Where applicable, information is presented concerning
the value and/or size of the relevant population and the sample selected for
examination.

A written corrective action plan (CAP) that addresses the findings and
recommendations in this report should be prepared and provided to our office
within 90 days, pursuant to Section 35 of General Municipal Law. For more
information on preparing and filing your CAP, please refer to our brochure,
Responding to an OSC Audit Report, which you received with the draft audit
report. We encourage the Board to make the CAP available for public review in
the Town Clerk’s office.

5 We also issued a separate audit report, Town of Hamburg – Fuel Operations (2019-75).

8  Of f ic e of t he New York State Comptroller