TBM03.09.2026 (full text)
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WEST SENECA COURT ROOM TOWN BOARD PROCEEDINGS
1250 Union Road Minutes - Meeting # 2026-05
West Seneca, NY 14224 March 9, 2026
ROLL CALL: Present: Supervisor Gary Dickson
Councilmember Robert Breidenstein
Councilmember Jeffrey Piekarec
Councilmember Scott Robertson
Councilmember Mary Sherman
Absent:
SUPERVISOR CALL TO ORDER
1. Pledge of Allegiance
2. Fire Safety Notification
3. Roll Call
CONSENT AGENDA
1. Accept agenda as published
Motion by Supervisor Dickson, seconded by Councilmember Robertson, to accept the agenda as
published.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
MINUTES TO BE APPROVED
1. Town Clerk Newton re Meeting Minutes 2026-04 of February 23, 2026
Motion by Supervisor Dickson, seconded by Councilmember Sherman, to approve Meeting Minutes
2026-04 of February 23, 2026.
On the question, Councilmember Piekarec requested two corrections; the spelling of "negotiations" in
the February 23rd meeting and the location of the Special Meeting be updated to reflect the
Community Center and Library.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
2. Town Clerk Newton re Meeting Minutes from the Special Town Board Meeting of March 4, 2026
Motion by Supervisor Dickson, seconded by Councilmember Sherman, to approve Meeting Minutes
from the Special Town Board Meeting of March 4, 2026.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
REGARDING PUBLIC COMMENTS
The Board will now entertain public comments for an item on the agenda or for any topic of concern.
Each speaker should state your name and street for the record. Please be respectful in your
comments and do not divulge any personal or confidential information (for example: names, specific
situations, etc.). Speakers should recognize that not all questions or comments can be answered
immediately and may require additional research. It is the Board’s goal to respond in a thoughtful,
timely, and accurate manner.
PUBLIC COMMENTS
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No public comments were made.
NEW BUSINESS
1. PERSONNEL
1. Supervisor Dickson re Resignation of Municipal Director of Human Resources Shauna Dittmar
Motion by Supervisor Dickson, seconded by Councilmember Robertson, to accept the resignation of
Shauna Dittmar as Municipal Director of Human Resources effective March 11, 2026.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
2. COMMUNICATIONS TO BE VOTED ON
1. Supervisor Dickson re Award of Greymont Avenue Culvert Project
Motion by Supervisor Dickson, seconded by Councilmember Piekarec, to adopt the following
resolution::
WHEREAS, the Town Board of the Town of West Seneca has previously duly advertised a request
for bids for the State Aid Bridget NY (Culvert) Project - Greymont Avenue over Ebenezer Brook; and
WHEREAS, four (4) bids were received, opened, and reviewed on January 29, 2026, at 10:00 AM;
and
WHEREAS, West Seneca Supervisor Gary A. Dickson by letter dated February 5, 2026, has
recommended awarding the bid to Union Concrete, 435 Mayer Road, West Seneca, NY 14224, a
registered contractor with the NYS Department of Labor Public Work Contractor and Subcontractor
Registry, being the lowest bid in the amount of $330,151.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of West Seneca hereby
awards the bid for the State Aid Bridget NY (Culvert) Project - Greymont Avenue over Ebenezer
Brook to Union Concrete in the amount not to exceed $330,151, being the lowest bid in conformance
with the specifications on file in the office of Urban Engineers of NY, D.P.C.;
BE IT FURTHER RESOLVED, the expense of State Aid Bridget NY (Culvert) Project - Greymont
Avenue over Ebenezer Brook be paid for from Capital Project, PIN 576516.
BE IT FURTHER RESOLVED, that the Supervisor is authorized to execute the contract upon receipt
and approval of the required documents and insurance certificates by the Town Attorney’s Office.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
2. Town Engineer re Seneca Street & Ridge Road intersection improvements
Motion by Supervisor Dickson, seconded by Councilmember Piekarec, to adopt the following SEQR
TYPE II DETERMINATION resolution:
Whereas, the Town of West Seneca Town Board (the “Board”) has considered the impacts to the
environment for roadway and pedestrian improvements along Seneca Street between Main Street
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and Ridge Road. The improvements include new curbing, sidewalks, pedestrian signals, drainage
improvements and restoration.
Whereas, 6 NYCRR Section 617.5 (Title 6 of the New York Code of Rules and Regulations) under
the State Environmental Quality Review Act (SEQR) provides that certain actions identified in the
subdivision (c) of that section are not subject to environmental review under the Environmental
Conservation Law.
Whereas, the Board has reviewed the Scope of Work set forth above as the Proposed Action, and
has further consulted with its Engineer with respect to the potential for environmental impacts
resulting from the Proposed Action,
Resolved, that the Town of West Seneca hereby determines that the proposed improvements along
Seneca Street between Main Street and Ridge Road are considered a Type II action in accordance
with the following: 6 NYCRR Section 617.5 (c) (2) which constitutes the:
(2) “replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site,
including upgrading buildings to meet building or fire codes, unless such action meets or exceeds any
of the thresholds in the section 617.4 of this Part;”
Therefore, Be It Resolved, by the Board as follows:
1. The Proposed Actions, individually and cumulatively, do not constitute substantial changes to the
existing facilities or infrastructure, and, therefore, do not exceed the thresholds for a Type II Action
established under 6 NYCRR Part 617.
2. The Board hereby determines the Proposed Action is a Type II action in accordance with SEQRA
regulations.
3. And is therefore not subject to further review under 6 NYCRR Part 617.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
Motion by Supervisor Dickson, seconded by Councilmember Piekarec, to adopt the following
Municipal Resolution for 2026 NYS Transportation Alternatives Program:
WHEREAS, the Town of West Seneca, after thorough consideration of the various aspects of the
problem and review of available data, has hereby determined that certain work, titled ‘Seneca Street
and Ridge Road Pedestrian Improvements’, to address the need for safe pedestrian travel around
West Seneca West Senior High School, herein called the “Project”, is desirable, is in the public
interest; and
WHEREAS, the NYS Department of Transportation (DOT) authorizes State assistance to
municipalities for active transportation-related projects and programs that support the advancement
of healthy lifestyles across New York State by means of a contract, and the Town of West Seneca
deems it to be in the public interest and benefit under this law to enter into a contract therewith.
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NOW, THEREFORE, BE IT RESOLVED BY the West Seneca Town Board, that:
1. Supervisor Gary Dickson, or his representative or successor in office, is the representative
authorized to act on behalf of the West Seneca Town Board in all matters related to State assistance
under the New York State DOT and/or any applicable State grant provisions.
2. Supervisor Gary Dickson, or his representative, is also authorized to make application for 2026
New York State DOT Transportation Alternatives Program (TAP) funding in the amount of
$1,725,709.00 (or 80% of the total project cost), submit Project documentation, and otherwise act on
behalf of the West Seneca Town Board in all matters related to the Project and to State assistance;
3. The Town of West Seneca Town Board agrees to fund $431,427.00 of the $2,157,137.00 total
Project cost, not to exceed 20%, by way of a General Obligation Bond or a series of Bond
Anticipation Notes financed over a period of five or more years as well as a contribution from the
Town’s capital reserves account, and that funds will be made available to initiate the Project efforts
within 12 months of written approval of its application by the New York State DOT;
4. This Resolution takes effect immediately.
On the question, Councilmember Breidenstein stated that while he supports moving forward with the
process to pursue the TAP funding of 80%, he has significant concerns about the town taking on the
responsibilities of the county for the other 20%. In his opinion, it is a dangerous precedent for the
town to take on the obligations of the county roads. Councilmember Piekarec stated that he believes
a provision in the state highway law places the pedestrian part of the county road on the municipality.
While he agrees with Councilmember Breidenstein that the county should contribute, there have
been complaints about the intersection for decades. Supervisor Dickson stated he intends to
approach the county if the town is awarded the grant. Councilmember Breidenstein agreed that there
are safety concerns about the intersection and the improvements would encompass more than the
crosswalks and reiterated the need for greater support from Erie County Legislators.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
3. Director of Finance re 2025 Budget amendment - Police Department
Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to authorize the following
2025 budget amendment for the use of revenue from the 2025 NYS STOP DWI proceeds awarded to
the Police Department:
WHEREAS, the Town of West Seneca Police were reimbursed $2,611.69 by the NYS Stop-DWI
Foundation for DRE overtime costs incurred; and
WHEREAS, the payments received from the NYS Stop-DWI Foundation in the amount of $2,611.69
will be recognized as revenue in the General Fund as State Aid – DWI Refunds, account
01000100.43090:
NOW, THEREFORE, be it
RESOLVED, that the Town Board does hereby authorize the 2025 budget amendment to increase
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State Aid – DWI Refunds, account 01000100.43090 by $2,611.69 for the receipt of grant proceeds.
Police – Overtime, account 01312000.50199 will also be increased by $2,611.69 for DRE Overtime
costs.
Increase:
01000100.43090 State Aid – DWI Refunds $2,611.69
01312000.50199 Police – Overtime $2,611.69
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
4. Director of Finance re 2025 Budget amendment - Police Department
Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to authorize the following
2025 budget amendment for the use of revenue from the Queen of Heaven proceeds awarded to the
Police Department:
WHEREAS, the Town of West Seneca Police were reimbursed $6,933.03 by the Queen of Heaven
Carnival for overtime costs incurred; and
WHEREAS, the payment was received from the Queen of Heaven Carnival on July 23, 2025 in the
amount of $6,933.03 will be recognized as revenue in the General Fund as Other Public Safety
Income, account 01000100.41589:
NOW, THEREFORE, be it
RESOLVED, that the Town Board does hereby authorize the 2025 budget amendment to increase
Other Public Safety Income, account 01000100.41589 by $6,933.03 for the receipt of donation
proceeds. Police – Overtime, account 01312000.50199 will also be increased by $6,933.03 for
Overtime costs.
Increase:
01000100.41589 Other Public Safety Income $6,933.03
01312000.50199 Police – Overtime $6,933.03
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
5. Director of Finance re 2026 Budget Amendment - Engineering Department
Motion by Supervisor Dickson, seconded by Councilmember Breidenstein, to authorize the following
2026 budget amendment for the use of revenue from the New York State Local Government Records
Management Improvement Fund earned by the Engineering Department:
WHEREAS, the Town of West Seneca Engineering Department was awarded a grant by the New
York State Local Government Records Management Improvement Fund, the proceeds of which are
to be used towards the electronic records management; and
WHEREAS, the payment is to be received during the 2026 fiscal year in the amount of $65,185.00
and will be recognized as revenue in the General Fund as State Aid – Records Management Grant,
account 01000100.43060:
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West Seneca, NY 14224 March 9, 2026
NOW, THEREFORE, be it
RESOLVED, that the Town Board does hereby authorize the 2026 budget amendment to increase
State Aid – Records Management Grant, account 01000100.43060 by $65,185.00 for the receipt of
grant proceeds. Engineering – Records Management Expense, account 01144000.50442 will also be
increased by $65,185.00 for electronic records management expenditures.
Increase:
01000100.43060 State Aid – Records Management Grant $65,185.00
01144000.50442 Engineering – Records Management Grant $65,185.00
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
6. Director of Finance re Bond Resolution for street improvements
Motion by Supervisor Dickson, seconded by Councilmember Piekarec, to approve the following bond
resolution regarding street improvements:
BOND RESOLUTION OF THE TOWN BOARD OF THE TOWN OF WEST SENECA, ERIE
COUNTY, NEW YORK, AUTHORIZING A SIDEWALK IMPROVEMENT PROJECT; ESTIMATING
THAT THE TOTAL COST THEREOF IS $2,157,137; APPROPRIATING SAID AMOUNT
THEREFOR; AND AUTHORIZING THE ISSUANCE OF $2,157,137 IN SERIAL BONDS OF THE
TOWN TO FINANCE SAID APPROPRIATION
WHEREAS, the Town Board of the Town of West Seneca (the “Town”) proposes to authorize
financing for a sidewalk improvement project, as described herein; and
WHEREAS, such public improvements and purpose constitutes a “Type II” action under the New
York State Environmental Quality Review Act and the regulations promulgated thereunder (6 NYCRR
Part 617.5(c)) (collectively, “SEQRA”) and therefore no further action need be taken by the Town
Board under SEQRA as a pre-condition to the adoption of this resolution.
WHEREAS, the Town Board of the Town now wishes to appropriate funds for the Project and to
authorize the issuance of the Town's serial bonds or bond anticipation notes and application of
current funds to finance said appropriation.
NOW, THEREFORE, THE TOWN BOARD OF THE TOWN OF WEST SENECA, ERIE COUNTY,
NEW YORK HEREBY RESOLVES (by the affirmative vote of not less than two-thirds of all the
members of such body), AS FOLLOWS:
SECTION 1. The Town is hereby authorized to undertake and to issue up to $2,157,137 principal
amount of serial bonds pursuant to the provisions of the Local Finance Law, constituting Chapter 33-
a of the Consolidated Laws of the State of New York (the “Law”) to finance a sidewalk improvement
project, including pedestrian improvements at the intersection of Seneca Street and Ridge Road and
along Seneca Street to the West Seneca High School. It is hereby determined that the maximum
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estimated cost of the aforementioned class of objects or purposes is $2,157,137; said amount is
hereby appropriated therefor and the plan of financing thereof shall include (i) the issuance of up to
$2,157,137 in serial bonds of the Town, (ii) certain State grants the receipt of which will reduce the
amount of serial bonds authorized herein pro tanto, and (c) the levy and collection of taxes on all the
taxable real property in the Town to pay the principal of and interest on said bonds and notes.
SECTION 2. It is hereby determined that the period of probable usefulness for the aforementioned
class of objects or purposes described in Section 1 is ten (10) years, pursuant to subdivision 24 of
Section 11.00 of the Law.
SECTION 3. Current funds are not required to be provided prior to the issuance of the bonds
authorized by this resolution or any bond anticipation notes issued in anticipation thereof, pursuant to
Section 107.00 d.9. of the Law.
SECTION 4. The temporary use of available funds of the Town, not immediately required for the
purpose or purposes for which the same were borrowed, raised or otherwise created, is hereby
authorized pursuant to Section 165.10 of the Law, for the capital purposes described in this
resolution. This resolution shall constitute a declaration of “official intent” to reimburse the
expenditures as part of the projects described herein with the proceeds of the bonds and bond
anticipation notes authorized herein, as required by United States Treasury Regulation Section
1.150-2.
SECTION 5. The final maturity of the bonds herein authorized to be issued shall be in excess of five
(5) years measured from the date of issuance of the first serial bond or bond anticipation note issued.
SECTION 6. Each of the serial bonds authorized by this resolution and any bond anticipation notes
issued in anticipation of said bonds shall contain the recital of validity prescribed by Section 52.00 of
the Law and said serial bonds and any bond anticipation notes issued in anticipation of said bonds
shall be general obligations of the Town, payable as to both principal and interest by a general tax
upon all the real property within the Town. The faith and credit of the Town are hereby irrevocably
pledged to the punctual payment of the principal and interest on said serial bonds and bond
anticipation notes and provisions shall be made annually in the budget of the Town by appropriation
for (a) the amortization and redemption of the bonds and bond anticipation notes to mature in such
year and (b) the payment of interest to be due and payable in such year.
SECTION 7. Subject to the provisions of this resolution and of the Law, pursuant to the provisions of
Section 30.00 relative to the authorization of the issuance of bond anticipation notes or the renewals
of said obligations, and of Sections 21.00, 50.00, 54.90, 56.00 through 60.00, 62.10, 63.00 and
168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation
notes and prescribing the terms, form and contents as to the sale and issuance of bonds herein
authorized, including without limitation the determination of whether to issue bonds having
substantially level or declining debt service and all matters related thereto, and of any bond
anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation
notes, and relative to executing agreements for credit enhancement, are hereby delegated to the
Town Supervisor, the chief fiscal officer of the Town (the “Town Supervisor”). Further, pursuant to
subdivision b. of Section 11.00 of the Law, in the event that bonds to be issued for one or more of the
objects or purposes authorized by this resolution are combined for sale, pursuant to subdivision c. of
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Section 57.00 of the Law, with bonds to be issued for one or more objects or purposes authorized by
other resolutions of the Town Board, then the power of the Town Board to determine the “weighted
average period of probable usefulness” (within the meaning of subdivision a. of Section 11.00 of the
Law) for such combined objects or purposes is hereby delegated to the Town Supervisor, as the chief
fiscal officer of the Town.
SECTION 8. The Town Supervisor is hereby further authorized to take such actions and execute
such documents as may be necessary to ensure the continued status of the interest on the bonds
authorized by this resolution and any notes issued in anticipation thereof, as excludable from gross
income for Federal income tax purposes pursuant to Section 103 of the Internal Revenue Code of
1986, as amended (the “Code”) and to designate the bonds authorized by this resolution and any
notes issued in anticipation thereof, if applicable, as “qualified tax-exempt bonds” in accordance with
Section 265(b)(3)(B)(i) of the Code.
SECTION 9. The Town Supervisor is further authorized to enter into continuing disclosure
undertakings with or for the benefit of the initial purchaser of the bonds or notes in compliance with
the provisions of Rule 15c2-12, promulgated by the Securities and Exchange Commission pursuant
to the Securities Exchange Act of 1934.
SECTION 10. The intent of this resolution is to give the Town Supervisor sufficient authority to
execute those applications, agreements, instruments or to do any similar acts necessary to effect the
issuance of the aforesaid serial bonds or bond anticipation notes without resorting to further action of
this Town Board.
SECTION 11. Pursuant to subdivision b. of Section 35.00 of the Law, this resolution is subject to a
permissive referendum in the manner prescribed by Article Seven of the Town Law of the State of
New York (the “Town Law”). The Town Clerk is hereby authorized and directed, within ten (10) days
after the date of adoption of this resolution, to post and publish a notice satisfying the requirements of
Section 90 of the Town Law, which shall set forth the date of adoption of this resolution, shall contain
an abstract hereof, and shall specify that this resolution was adopted subject to a permissive
referendum. Such notice shall be published in the official newspaper of the Town for such purpose.
SECTION 12. This resolution shall take effect thirty (30) days after the date of its adoption or, if within
such thirty (30) day period there is filed with the Town Clerk a petition subscribed and acknowledged
by the number of qualified electors of the Town required by Section 91 of the Town Law and in the
manner specified in such Section, until approved by the affirmative vote of a majority of such qualified
electors voting on a proposition for its approval. As soon as reasonably possible after the date that
this resolution takes effect, the Town Clerk is hereby authorized and directed to cause a copy of this
resolution to be published in full in the official newspaper of the Town for such purpose, together with
a notice of the Town Clerk in substantially the form provided in Section 81.00 of the Law.
SECTION 13. The validity of the bonds authorized by this resolution and of any bond anticipation
notes issued in anticipation of said bonds may be contested only if:
(a) such obligations are authorized for an object or purpose for which the Town is not authorized
to expend money; or
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(b) the provisions of law which should be complied with at the date of the publication of such
resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after
the date of such publication; or
(c) such obligations are authorized in violation of the provisions of the constitution.
On the question, Councilmember Breidenstein reiterated his previous position about the county.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
3. WARRANT
1. Director of Finance re Approval of warrant
Motion by Supervisor Dickson, seconded by Councilmember Robertson, to approve the vouchers
submitted for audit, chargeable to the respected funds as follows:
General Fund: $ 486,109.96
Highway Fund: $ 57,396.36
Capital Fund: $ 79,987.80
Sewer Districts: $ 23,643.62
Water Districts: $ 0.00
Drainage District: $ 0.00
Gas Conversion Lighting Districts: $ 409.47
Electric Lighting Districts: $ 2,101.17
Total: $ 649,648.38
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
4. REPORTS FOR FILING
1. Town Clerk Newton re Friends of the Burchfield Nature and Art Center 2025 Annual Report
Motion by Supervisor Dickson, seconded by Councilmember Sherman, to receive and file the Friends
of the Burchfield Nature and Art Center 2025 Annual Report.
On the question, Councilmember Breidenstein thanked the volunteers. They do an amazing job.
Supervisor Dickson stated the park is a gem and adds value to the town.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
ISSUES OF THE PUBLIC
The following comments and questions were received:
James Randolph, West Bihrwood Drive:
- Is an opening date available for the pool, and what is the status of hiring for pool staff
- Do other municipalities share the same concerns about the county not maintaining county roads and
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suggested forming a coalition to pressure the county
Beverly Leising, Harwood Road:
- What is the total of the deer cull - Supervisor Dickson stated the count is 100 for the season so far.
- What is the status of the Mill Road Bridge - Highway Superintendent Adams stated construction
would not begin until next year and noted there are multiple steps to the process. The Highway
Department will patch the potholes.
- When will the contract with the Civic and Patriotic Commission be updated to require reporting - Mr.
Trapp stated the contract expires at the end of the year and will include audit and review of the
records language.
- Shared that she does not like the trial program regarding responses to public comments
A question from Facebook:
- How can veterans apply for the new tax breaks
Councilmember Sherman stated that currently 11 lifeguards have been hired out of the 25 needed
and the new Recreation Director will be prioritizing this. An opening date for the pool is not known.
Highway Superintendent Adams stated the Community Days weekend is the target date for opening
the pool.
Supervisor Dickson stated there are a number of criteria that must be met and veterans should
inquire with the Assessor's Office. Councilmember Piekarec also encouraged veterans to inquire with
the Assessor's Office.
Councilmember Breidenstein gave the following statistics since the trial process started:
- The Town Board received 35 specific public comments requiring answers
- One question regarding water pressure is still pending
- The Code Enforcement Office mailed the complaint procedure to the questioner, and noted that
except for 911 calls, calls are not recorded by the town.
COMMUNICATIONS BY BOARD MEMBERS AND DEPARTMENT HEADS
Councilmember Robertson
- Reminded residents to keep vehicles off the streets according to weather conditions
Councilmember Piekarec
- Attended the Erie County Operations Center training for emergency management services with
Supervisor Dickson
- Congratulated the West Seneca Varsity Girls Basketball team for winning the Section VI
Championship for the first time in 42 years
Highway Superintendent Adams
- Crews are picking up leaves and assessing winter damage
- Road evaluations for paving projects are being performed and are awaiting an indication of funding
from NYS
Town Engineer Foote
- Received a water pressure service map from Erie County and is awaiting permission from ECWA to
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publish the map on the town's website
Town Clerk Newton
- The office will be collecting 2026 Town & County tax payments through June
Deputy Supervisor Greenan
- The town's Spring Newsletter is available
EXECUTIVE SESSION
No executive session was needed.
ADJOURNMENT
Motion by Supervisor Dickson, seconded by Councilmember Robertson, to adjourn the meeting at
6:24 P.M.
Ayes: 5 Noes: 0 Abstain: 0 Motion Carried
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