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that point). 3. The Highway Superintendent or his designee shall submit a written decision within ten (10) working days from the date of the receipt of the grievance and shall so notify the grieving party accordingly. Step 2 1. Ifthe Highway Superintendent has not satisfied the grievance within ten (10) working days from the time the grievant has presented the grievance in Step 1, the Employee may appeal the grievance to the town Supervisor by filing it, in writing, at the Supervisor's Office no later than five (5) working days after the grievance was decided in Step 1. 2. The Town Supervisor or designee shall meet in the Towh Offices with the Highway Superintendent and the aggrieved Employee no later than ten (10) working days after the grievant has timely filed the Appeal with the Town Supervisor. 3. Not later than the tenth working day after the date of the meeting, the Supervisor shall answer the grievance in writing, and shall provide a copy of such an answer to the Highway Superintendent and to the aggriéved Employee. Step 3 1. The parties hereby stipulate that any grievance submitted to arbitration shall proceed 2. The arbitration, if possible, shall be held outside there working time. However, if such cannot be arranged, the attendance of the aggfieved employee shall be with pay at straight time. 3. The parties consent that by submission to arbitration, the decision of the arbitrator shall be final and binding upon both parties. TOWN OF HOLLAND PROCUREMENT POLICY WHEREAS, Section 104-b, of the General Municipal Law (GML) requires every town to adopt internal policies and procedures-governing all procurement of goods and services not subject to the biddirig requirements of GML, §103 or any other law: and i WHEREAS, comments have been solicited from those officers of the Town involved with procurement; NOW THEREFORE, be it RESOLVED: That the Town of Holland does hereby adopt the following procurement policies and procedures: 7y GUIDELINE 1. Every prospective purchase of goods or services shall be evaluated to determine the applicability of GML §103. Every Town Officer, Board, Department head or other personnel with the requisite purchasing authority (hereinafter Purchaser) shal! estimate the Cumulative amount of the items of supply or equipment needed in a given fiscal year. The estimate shall include the canvass of other Town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity.