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TOWN OF HOLLAND TOWN BOARD MINUTES April 8, 2026 TOWN OF HOLLAND CREDIT CARD POLICY I. PURPOSE To establish criteria for the use of credit cards issued to employees of the Town of Holland for the purpose of conducting Town business. II. OVERVIEW The use of credit cards has proven to be a cost-effective method of obtaining products and services for the Town. The use of credit cards also makes the Town more accountable by providing detailed purchase histories and other important record keeping and time saving information. Some travel and training costs may also be handled best through the credit card process. III. PROCEDURE A. Issuance of Credit Cards 1. Credit cards are only issued to the Town Clerk and the Highway Superintendent. 2. All purchases are required to have a printed receipt. 3. Internet purchases also are required to have printed receipts. 4. All purchases are authorized by the Town Supervisor. B. Review of Monthly Statement 1. At the end of each billing cycle, the Bookkeeper confirms receipts against the bill and adds the charges to the upcoming months’ Abstract. IV. REVOCATION OF PRIVILEGES A. The issuance of a credit card to an employee is done at the discretion of the Supervisor. B. Failure to comply with proper record keeping procedures as outlined in this policy will be cause to revoke the employee’s credit card privilege. C. Repeated loss or theft of any issued credit card will be cause to revoke the employee’s credit card privilege. Failure to immediately report the theft/loss of a card upon discovery may also lead to revocation of the credit card privilege. 5 YEA / 0 NO / 0 ABSTAIN MOTION CARRIED COMMITTEE REPORTS Buildings- Councilman Kolacki Constabulary- Councilman Kolacki Town Park and Community Center- Councilman Lotito Planning Board- Councilwoman Kline Environmental Committee- Councilman Lotito Beautification- Councilwoman Roth COMMUNICATIONS- 1. June McArthur’s resignation from FeedMore WNY.