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+ Funds budgeted for administrative expenses shall not exceed 10% of the award or the amount noted under Activity Budget Detail, whichever is less. Administrative funds shall be only for payment of reasonable administration and planning costs related: to the contract. + _LPAs are permitted to request an initial disbursement of the budgeted sdministrative funds prior to completion of building projects. Administrative funds beyond the initial percentage will be available based on overall program completion. This will be determined by evaluating the percentage of program furids committed and disbursed,-and the proposed program activities. Documentation of how the initial request was ultimately allocated should be provided with the subsequent disbursement. «, Soft costs shall be only for payment of reasonable Architecture, Engineering or Environmental Testing expenses related to a specific project. Soft costs are allocated on-a per-project basis, must be within activity limits, and tequire matching funds. In-kind match is not eligible. + — Architecture, Engineering or Environmental Testing costs incurred for work on buildings that eventually prove infeasible and do not receive other-investments will not be reimbursed. + The LPA will enter into a contract with the property owner to provide the program financial assistance. The contract must iriclude the requirement to insure the premises for the full (100%) replacement value and to obtain flood insurance coverage if the premises is in a special flood hazard area. « The LPA will complete a procurement process for all-activities to be reimbursed with program funds. A minimum of two bids or proposals will be obtained and reviewed for all project costs, including but not limited to purchases, services and renovation, administration or professional service activities. This process is required to establish the reasonableness of project costs. + All participating contractors must supply references and proof of proper insurance. Proof of insurance must include general liability coverage in a minimum amount of one milliondo llars and workers' compensation coverage. The LPA, State of New York, and the Housing Trust Fund Corporation must be listed as additional insured. + _ Perceived or actual conflicts of interest may arise when certain individual’ s personal, financial or familial interests could improperly influence their duties, responsibilities or decision making with respect to the program funded - activity. The LPA must maintain written. standards of conduct governing the performance of their employees and contractors in the selection, award, administration and implementation of grant-funded activities including the contractor procurement process. Ail procurement transactions must be conducted in a manner providing full and open competition. * Projects including program funds should produce-a finished commercial orresidential space, ready for occupancy, within the contract term. Program funds will be disbursed only for completed projects. Work can be completed on part of a building, leaving another part unfinished as a holdover for future use, provided that the project can be completed in compliance with all applicable codes afd ordinances, andthe unfinished space does not present a hazard to occupants or users of the building. The disbursement of any funds shall not constitute a waiver of the HTFC’s rights to require compliance or the right to recapture any funds disbursed. + Prior to the.commitment or expenditure of program funds, the environmental effects of each activity must be assessed in accordance with the State Environmental Quality Review Act (SEQRA) at 6 NYCRR Part 617. The LPA must submit Environmental Review documents as required by Housing Trust Fund Corporation in a timely manner following grant agreement execution. Housing Trust Fund Comoration will issue a notice to proceed following the submission of complete and accurate Environmental Review documents, os + Section 14.09 of the New York State Parks, Recreation and Historic Preservation Law of 1980 requires publicly- funded projects to be reviewed for their potential impact/effect on historic properties. The LPA must submit proposed project scopes of work for each participating project to the New York State Office of Parks, Recreation and Historic Preservation (OPRHP or SHPO) for review. . 20250577-New York Forward (NYF) Schedule A _ Page 2 of 2