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The LPA may establish a list of contractors able to perform work incompliance with applicable standards. The LPA may choose to develop this list through a formal Request for Qualifications (RFQ) process to provide contractors and professional service providers an equal opportunity for consideration. All participating contractors must supply references and proof of proper insurance. Proof of insurance must include general liability coverage in a minimum amount of one million dollars and workers' compensation coverage. The LPA, State of New York and the Housing Trust Fund Corporation must be listed as.additional insured. The LPA will use this list to solicit bids or quotes for the project activities. Additional contractors can be added to the list at any time, however, references and’ proof of proper insurance must be supplied to the LPA.and approved. EEO & MWBE Requirements The LPA is required to comply with Articles 15-A of the New York State Executive Law and Article 3 of the New York State Veterans Law. These requirements include equal employment opportunities for minority ~ group members and women (“EEO”), and contracting opportunities for certified minority and women-owned " business: enterprises (“MWBEs”) and Service-Disabled Veteran-Owned Businesses (“SDVOBs”). LPA’s demonstration of “good faith efforts” pursuant to 5 NYCRR §142.8 shal! be a part of these requirements. Please visit NYS Empire State Development's Division of Minority & Women Business Development website for a directory of certified Minority and Women-Owned Businesses: https://ny.newnycontracts.com/. The LPA will submit a Contractor Bid Solicitation Plan with the grant agreement. This Plan will identity a minimum of four certified MWBE firms that will be included in the bid solicitation process. Once the contractor/vendor selection process is complete, the LPA must reportto HTFC on the use of certified MWBE firms. Procurement & Bidding The LPA will complete a procurement process for all activities to be reimbursed with Program funds. A minimum of two bids or proposals will be obtained and reviewed for all project costs, including but not limited to purchases, services and renovation, administration or professional service activities. This process is required to establish the reasonableness of project costs. The procurement process will be free of collusion or intimidation, and the LPA will exercise appropriate oversight over the entire process to ensure that it is fair, efficient and free of actual and perceived conflicts of interest. A clear. written, scope of work for the project, as outlined in Work Write-up/ Scope of Work section, must be the basis for the bids or proposals. All bidders must have equal access to relevant information, including information on the property itself. The bids or proposals for all activities must be submitted directly to the LPA by the contractor. The LPA will advise the property owner of acceptability of bids/proposed cost. The LPA shall select the lowest responsible bidder. If the property owner chooses other than the lowest bidder, re-imbursement will be based on the amount of the lowest responsible bid. The LPA will document the bid solicitation, review and selection process, and save such documentation in its project files. Conflicts of Interest Perceived or actual conflicts of interest may arise when certain individuals have access to inside information regarding the award of a contract or property assistance. A contractor cannot receive Program funds for work done on property that he or she owns, or a property that is owned by afarnily member or business associate. The LPA will submit a Conflict of Interest Disclosure Form to HTFC as soon as they believe a conflict may exist. More information on the Conflict of Interest Policy can be found here: https ‘//her,ny.gov/downtown- revitalization-initiative-dri-new-york-forward-nyf-forms HTFC may allow a property owner to act as a general contractor with prior approval. [f the property owner has the expertise to act as the general contractor, the LPA must formally request an exception. The request should include a policy statement that addresses the concerns listed above . The policy must include third party 20250577— New York Forward (NYF) Schedule B ; . Page 6 of 9