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to designate the representative(s) authorized to sign disbursement requests and must reflect the LPA’s written policy on internal controls. 4. b. Commitment and Disbursement/Accessing Funds Commitment Procedures . The LPA tnust submit a Project Set Up form to formally commit funds and receive approval prior to the start of project activities. The Project Set Up processfirst requires a commitinent at the local level to the project. A project specific environmental compliance checklist and supporting documentation must also be submitted at this time. The LPA should refer to the Commitment & Disbursement Procedures for detailed instructions on the Project Set up process. Disbursement Procedures e The program operates fully as a reimbursement program aud payment will be made only upon satisfactory completion of projects ® Requests must be submitted electronically to Disbursements@hcrny govwv with forms and supporting documentation in a single PDF, Subject line must read: NYF -SHARS ID ~LPA Name ¢ The LPA Commitment & Disbursement Instructions provide detailed instructions for preparing a disbursement request. The document is available online, here: hitps://her.ny. Sov/commitment-and- disbursement-procedures c. Return/Recapture Funds The disbursement of any funds shall not constitute a waiver of the HTFC’ s rights to require compliance or the tight to recapture any funds disbursed. 5. Ongoing Maintenance / Regulatory Term All assistance is in the form of a reimbursablegrant with a five (5)-year compliance period. Property owners will be required to execute a Declaration document committing to this compliance period. Should the property owner sell the property within the five (5)-year timeframe, they will beresponsible for repaying a portion of the grant funding received. A Declaration Form will be filed with the County Clerk to secure this obligation and the following repayment schedule will apply: Months 0-12: 100% repayment due Months 13-24: 80% repayment due Months 25-36: : 60% repayment due Months 37-48: 40% repayment due Months 49-60: 20% repayment due Months 60 and bevond: 0% repayment due The LPA must also outline any ongoing maintenance or regulatory-tesponsibilities for business assistance projects. This may include inventory, control system and maintename provisions within a specified term. Example - Commercial Business Machinery and Equipment Procedures for managing equipment whether acquired in whole or in Paty with grant funds, will, at a minimum, meet the following requirements: eA physical inventory of the equipment must be taken, and the results reconciled with the final inspection report at least once a year for a period of no more than 5 years. 20250577-New York Forward (NYF) Schedule B Page 8 of 9