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CREDIT CARD POLICY Introduction The Village of Gowanda (The Village) credit card is a purchase card system benefiting the Village and the Villages authorized user of the credit card by allowing purchases to be made from vendors for certain types of goods and/or services that are not available through other procurement means or from other vendors. Policy Usage of the Villages credit card is allowed at the discretion of the Treasurer to current employees who are granted Village purchasing authority. Delegation of Village purchasing authority governs the use of the credit card as a tool for purchasing materials and services that follows the Villages the Purchasing Policies and Procedures; use of this card is restricted to the purchasing of those goods or services that cannot be procured through normal procedures. The use of the credit card does not justify the payment of any sales taxes for which the Village is exempt. As in all other purchases, the merchant shall be given a copy of the Villages tax exemption letter issued by the NYS Department of Taxation and Finance and accordingly, state sales tax should not be charged. This is also applicable to all telephone and internet orders. Compliance with Policy, Violations and Consequences Purchases made under this credit card policy and agreement shall comply with the Village Purchasing Policy and Procedures. Card user violations of this agreement or of any policy regarding the purchase of goods or services will be investigated and may result in any or ail the following actions, but not limited to: written warning, revocation of credit card privileges, cancellation of delegation of purchasing authority, disciplinary action, termination, and/or criminal prosecution. Human error and extraordinary circumstances may be taken into consideration when investigating any violation of this agreement. The Village Treasurer (Treasurer) or designee has the authority to investigate and to determine whether a violation of purchasing or credit card policy has occurred and to determine action deemed most appropriate pursuant to applicable law and/or Village policy. Violations of credit card usage include but are not limited to: = Purchase of items for personal use = Gasoline for personal vehicles