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Town of Hamburg Planning Board Minutes February 4, 2026 Town Board also wanted to enact an attendance requirement for both Planning Board and Zoning Board members. b. Section 34-11 A-C talks about how Planning Board members are expected to conduct themselves and the rules and regulations that are adopted by the Town Board. The change recommendation is under C and states that no Planning Board member may miss no more than five (5) regularly scheduled meetings during a calendar year other than for a medical emergency or other just cause approved in advance by the Chair of the Planning Board. It is expected that the members will be on time and call the Chair or Secretary of the Planning Board if he/she cannot attend. i. Chair Gronachan said that for 34.11 C notification should be in writing not just a phone call and change it to contacting the Chair or the Planning Department. c. The remaining part of this Chapter talks about the Town Board having the power to remove Planning Board members with just cause including noncompliance with the minimum attendance requirements related to training, maintaining the Town’s Code of Ethics. d. Article Four (4) has to do with having an Alternate Board Member for both the Planning Board and the Zoning Board. Alternate members of the Planning and Zoning Boards would be appointed by the Town Board. These individuals would be members who would serve when members are absent or unable to participate. The definition of the alternate is an individual who would be appointed by the Town Board when a regular member is not able to participate. i. Subsection B talks about the process. Alternate members of the Planning Board and Zoning Board can be appointed by the Town Board for a term of two (2) years, with the term to expire on December 31st of the second year of the date of their appointment. The Chairperson of the Planning Board or Zoning Board can designate an alternate person to substitute for a member when such member is unable to participate on an application before the Board. When designated, the alternate member shall possess all the powers and responsibilities of such member of the Board. Such designations will be entered into the minutes or the Planning Board or Zoning Board. All provisions of the law related to the Planning Board and Zoning Board including compensation, continuing education, training etc., so they have the same information the active members have. Chair Gronachan approves of this matter but would like to add that the alternate is required to attend every meeting because they need to know the background of the cases and it is unknown when a member may have to recuse themselves from a vote. 2