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5. Spending Limits and Controls Purchasing card limits are established by the Finance Department based on demonstrated operational need. Limits may include a single purchase limit, daily limits, and monthly credit limits. The Town may apply merchant category blocks and other bank controls to reduce risk. The Finance Department may adjust limits or revoke cards at any time. 6. Permitted Uses Purchasing cards may be used for: Supplies, materials, and services directly related to the cardholder’s job responsibilities and departmental operations. Approved online or in-person purchases where an itemized receipt can be obtained, and in accordance with the Town Procurement Policy. Other purchases specifically authorized by the Department Head, Finance Director, Town Supervisor, or Town Board (by resolution), when consistent with Town policy. 7. Prohibited Uses The following transactions are prohibited and may result in revocation and disciplinary action: Cash advances or cash equivalents (including wire transfers, money orders, prepaid cards, and similar instruments). Gifts and gift cards. Fuel, unless specifically authorized by the Finance Director, Town Supervisor, or Town Board (by resolution). Payments through peer-to-peer services (Venmo, Cash App, Zelle). Alcoholic beverages. Personal purchases of any kind, including items intended for personal use by the cardholder or others. Staff lunches, parties, or entertainment, unless specifically authorized in writing under an adopted Town policy. Split purchases intended to avoid procurement thresholds, approvals, or card limits. Items available from internal Town departments or inventories when required to be obtained internally (as applicable). Donations or charitable contributions unless specifically authorized in writing. 8. Program Requirements and Internal Controls 8.1 Card issuance and authorization Purchasing cards are issued to individual employees based on demonstrated operational need, not as an entitlement, and may be suspended or revoked at any time by the Finance Department. The Finance Purchasing Card Policy | Effective: 02/23/2026 | Rev. 1 Page |2 27