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Purchasing Card Policy Acknowledgement I acknowledge that I have received and read the Town of Hamburg Purchasing Card Policy. I understand that the purchasing card is issued based on operational need, is not an entitlement, and may be suspended or revoked at any time by the Finance Department. I agree to comply with the Purchasing Card Policy, the Town Procurement Policy, and all applicable Finance procedures. The purchasing card is for authorized Town business use only and may not be used for personal purchases. The purchasing card and account number are assigned to me and may not be shared or used by any other person. I am responsible for safeguarding the card and account information and for maintaining required supporting documentation for each transaction. I understand that late, incomplete, or noncompliant reconciliation submissions may result in escalation, including temporary suspension or revocation of purchasing card privileges and disciplinary action, consistent with Town policy and applicable law. I will seek best value and use prudent purchasing practices consistent with Town policy and applicable approvals. I will report a lost, stolen, or compromised card immediately to the bank and then notify the Finance Department as soon as the initial report is made. I understand that any improper or personal charges must be repaid promptly in full, and I may be responsible for collection costs as permitted by law and policy. Misuse may result in revocation of card privileges and disciplinary action. I will surrender the purchasing card immediately upon termination, retirement, change in duties, or upon request by the Town. ___________________________________ Employee Name (please print) ___________________________________ ___________________ Employee Signature Date Supervisor/Department Head Certification By signing below, I certify that I have reviewed the Purchasing Card Policy expectations with the employee, confirmed the employee’s operational need for a card, and understand that I am responsible for oversight of this cardholder’s purchasing activity and review/approval of reconciliations. Supervisor/Department Head signature is required prior to card activation. ___________________________________ ___________________ Supervisor/Department Head Signature Date Purchasing Card Policy | Effective: 02/23/2026 | Rev. 1 Page |5 30