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discussed at a work session, notwithstanding the fact that such matters may not be placed on the formal Town Board agenda unless of an emergency or critical nature. 4. CONDUCT OF MEETINGS A. All regular and special meetings of the Town Board shall be conducted in strict accordance with the New York State Open Meetings Law and shall either be electronically recorded or transcribed by a stenographer. All regular and special meetings of the Town Board shall be open to the public, and held at the Hamburg Town Hall unless a majority of the Town Board selects a different site. B. The Order of Business, as applicable, for each meeting shall be: 1. Call of the Roll 2. Pledge of Allegiance 3. Moment of Silence for Military 4. Fire Exit references 5. Presentation of memorials 6. Discussion and approval of preceding meeting minutes 7. Proclamations or community announcements 8. Public hearings 9. Presentation of pre-filed resolutions and late resolutions. 10. Departmental reports 11. Public Comment on New Business 12.Town Board Member reports 13.Adjournment by the Town Supervisor C. Order of Business for Special Meetings and work sessions shall be determined on a meeting by meeting basis. 5. AGENDA PROCEDURES A. Every item to be acted upon by the Town Board at a regular meeting thereof shall be submitted electronically to the office of the Town Clerk by either individual Town Board Members and/or their employees and/or representatives, by individual Department Heads and/or their employees and/or representatives no later than 12 noon on the Thursday prior to the commencement of each regular meeting of the Town Board, that the item being submitted is to be acted upon. Adjustments to this deadline due to holidays may be made with notification to Department Heads and Town Board Members. B. No entity shall be permitted to reserve space on the agenda prior to the agenda deadline in order for the text of these items to be given to the Town Clerk after the deadline is passed. C. The Town Clerk shall prepare, subject to the review and final approval of the Town Supervisor, and post the agenda along with all proposed resolutions, on the website of the Town of Hamburg no later than 12 p.m. on the Friday prior to the regular business meeting. Items requiring one (1) week notice prior to enactment shall be posted immediately upon receipt. 8