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Town of Aurora | Town Board Meeting | January 12, 2026 B. Emergencies; C. Sole source situations; D. Goods purchased from agencies for the blind or severely handicapped; E. Goods purchased from correctional facilities; F. Goods purchased from another governmental agency; G. Goods purchased at auctions; H. Computer software; I. Purchases pursuant to state or county bid. Under the above exceptions, any such purchase or public works contract shall be forwarded to the Town Board for approval and be described and documented as to the reason for its exception from these guidelines and procedures. Guideline 8. This policy shall be deemed renewed annually by the Board at its organizational meeting unless otherwise determined by the Board. Guideline 9. Any unintentional failure to fully comply with the provisions of General Municipal Law Section 104-b or the Town Board’s policies and procedures shall not be grounds to void any action taken or given rise to a cause of action against the Town or any officer or employee thereof. DOCUMENTED VERBAL WRITTEN COMPETITIVE OTHER QUOTES QUOTES BIDDING 0 2 Less than 3 2 3 or More PURCHASE CONTRACTS Under $1,000 X $1,000 - $3,499 X $3,500 – $19,999 X $20,000 and over X CONTRACTS FOR PUBLIC WORK Under $1,000 X $1,000 - $3,499 X $3,500 - $34,999 X $35,000 and over X EMERGENCIES (must be declared by Town Board) X INSURANCE X PROFESSIONAL SERVICES X Purchase contracts involve the acquisition of commodities (Material, Supplies or equipment) Public works contracts involve services, labor, or construction. Contracts that involve both goods and services. If a contract involves a substantial amount of services and the acquisition of commodities is only incidental to the work, it should be considered a contract for public work. If the services or labor are minor or incidental to the acquisition of goods, it should be considered a purchase contract. The above resolution setting forth the Town’s Purchasing Policies and Procedures and guidelines necessary to comply with New York General Municipal Law Section 104-b. MEETING/SEMINAR ATTENDANCE APPROVAL POLICY Adopted 02/27/2012 Action #64 TOWN OF AURORA MEETING/SEMINAR ATTENDANCE APPROVAL POLICY BE IT RESOLVED, SECTION 1: That during the current year, Town department heads or officials, or their designees, whose expenses have been allowed in the current adopted Budget are hereby authorized to attend the regular luncheon/dinner meetings of the various official organizations relating to their official duties as Town department heads or officials noted below. The cost of such meals shall not exceed $55.00 per luncheon or dinner. Necessary expenses (mileage and/or tolls) incurred in traveling to or from said are hereby determined a legitimate Town expense for which such officials shall be reimbursed. 13