Southtowns Record

2026 Org packet

Government
Town of West Seneca
Board
Town Board
Meeting
Jan 12, 2026, 6:00 p.m.
Posted by publisher
Jan 12, 2026
Kind
Agenda packet
Topics
Public safety, Zoning and land use, Budget and taxes, Water, sewer and drainage, Parks and recreation, Roads and traffic, Audits and oversight

Original document

Same meeting

Text · page 23 of 24

Read the whole document on one page (all 24 pages, each with its own heading)

Independent Contractor:
The Grant Writer shall be considered an independent contractor and not an employee or agent of the
Client. As such, the Grant Writer shall be responsible for their taxes, insurance, and other obligations
related to being an independent contractor.

Meeting Attendance and Reporting:
The Grant Writer shall not be required to attend municipal board meetings, public meetings or provide
continuous reporting unless specifically requested to do so in writing by the Client. If the Client requests
the Grant Writer's attendance at a meeting or requires specific reporting, both parties shall agree upon
the terms and compensation for such additional services in writing. The Grant Writer shall not be
responsible for providing continuous reports on open grant opportunities. The Grant Writer will endeavor
to identify and present suitable grant opportunities based on project plans and ideas that the Client has
relayed to the Grant Writer. The Grant Writer's role is focused on the consulting, preparation and
submission of grant proposals based on priority projects the Client has relayed to the Grant Writer.

Termination:
Either party may terminate this Contract by providing written notice to the other party. In the event of
termination, the Client shall pay the Grant Writer for all services rendered up to the effective date of
termination.

Governing Law and Jurisdiction:
This Contract shall be governed by and construed in accordance with the laws of the State of New York.
Any disputes arising under or in connection with this Contract shall be subject to the exclusive
jurisdiction of the courts in State of New York.

Entire Agreement:
This Contract constitutes the entire understanding between the parties concerning the subject matter
hereof and supersedes all prior and contemporaneous agreements, whether oral or written.

“Client” will be responsible for the following:
The registration process for any online grant portals, and providing those credentials to the Grant Writer
for temporary use to access the grant portals for the purpose of preparing and submitting grant
applications.

All grant application feedback provided to the Grant Writer must be communicated via e-mail along with
an e-mail acknowledging acceptance and final approval for the official submission of every grant
application.

Supplying any necessary photos, resolutions, or letters of support for projects to be included in the grant
proposals.

Post-award grant contract terms and compliance encompasses various responsibilities and obligations
that the Client must fulfill to meet the requirements of the grant award. These responsibilities include, but
are not limited to:

Providing and Monitoring Financial Information:
The Client shall be responsible for providing accurate and up-to-date financial information to the
granting agency as required by the terms of the grant. This may include budget reports, financial
statements, audits, expenditure documentation, and other relevant financial data.

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