Text · page 13 of 24
This document was a scan. Its text was produced by character recognition and may contain errors; check the original for exact wording.
NB¥7 + NEH TOWN OF ORCHARD PARK ENGINEERING DEPARTMENT S 4295 South Buffalo Street Orchard Park, New York 14127-2609 Phone: (776) 662-6425 TOWN ENGINEER Email: [email protected] WAYNE L. BIELER,PE., CFM August 12, 2026 Honorable Town Board Town of Orchard Park 4295 South Buffalo St. Orchard Park, New York 14127 Re: =I) Surplus Vehicle 2021 Ford F150 Super Cab (VIN # 1FTEX1CB4MFB30130) 2) Purchase of a 2027 F-150 4x4 Super Cab of NYS OGS Contract 23166 Assignment to Engineering Department Dear Board Members: As discussed, the Town Engineering Department budget included updating our fleet annually to reduce overall vehicle operational costs. To be proactive with our fleet we believe it would be best practice to replace the 2021 Super Cab F150 4x2 before additional maintenance is needed. Replacing assets while they have a higher value has a significant reduction in yearly expenditures. Taking advantage of the State Bid Award allows the Town to recover a significant portion of the vehicle’s remaining market value and reinvest those funds into a replacement vehicle. Delaying this would expose the Town to additional depreciation, maintenance costs, and reduce the trade-in value as the vehicle accumulates additional mileage and age. Trading this vehicle while it still holds significant resale value (current trade-in value quoted at $18,000 from Delacy Ford) allows us to apply that value toward the purchase of a new model, therefore offsetting a portion of the acquisition cost. The vehicle will also be put out to auction, which will likely increase the trade value. Ultimately, regularly replacing older vehicles in favor of new ones helps the Town decrease long-term maintenance and repair costs, improve vehicle reliability, and reduce the risk of unexpected budget impacts from major breakdowns, ensuring safe and responsible fiscal decisions. This proactive approach will allow the Town to greater offset the $42,500 budgeted cost to ensure the best use of taxpayer money. Additionally, replacing the last two-wheel drive vehicle. with four-wheel drive will ensure safe travel during critical weather, whether it be blizzard conditions or construction sites where terrain is challenging. This has become a significant safety concern of ours as this truck has left employees stuck in severe weather before, which has required many additional man hours to help get them to safety. Visit the Town’s website at www.orchardparkny.gov