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Rev. 8/94 Erie County School Districts PRINCIPAL CIERK TYPIST Towns & Villages Competitive- FT PI' RAM/ glk DISTINGUISHING FEATURES OF THE CASS: The work involves responsibility for performing difficult and responsible clerical functions for an administrative or department head in a suburban school district, Teachers Center, or municipality. General supervision is received from the administrator or department head who oversees work performance through conferences or observation of assigned tasks. Supervision may be exercised over the work of other clerical employees. Does related work as required. TYPICAL WORK ACTIVITIES: Screens mail received and performs research to identify previous communications on the topic; Prepares draft respo nses to routine correspondence by applying a knowledge of department regulations and operations; Establishes and maintains an efficient follow-up system which will ensure a timely response by the department head or supervisor; Answers telephone calls from the community, media and government officials effectively as representative of department head or supervisor, providing information on office operations, functions and services; Secur es requested information on departmen tal matters from other departments, general public, private or governmental agencies for department head or supervisor by telephone, personal contact, file or record research; Prepares confidential correspondence and reports for supervisor, utilizing typewriter, word processor and/or personal computer; Maintains confidential files, records and prepares reports relating to the activities of the department to which assigned; Reviews and types accounting and financial statements, statistical tabulations and data from letters, memoranda, vouchers, reports, requisitions and other related materials; Assists in making proper use of resource center equipment and materi als; Maintains time/attendance records and employee personnel folders, ensuring confidentiality of such information; Maintains simple financial records and accounts relating to departmental budgets and/or expenditures for supplies and equipment; Assists in preparing statistical reports and related documents and checks for accuracy; Assists in preparing budgets and personnel request documents; Requisitions and inventories office supplies and equipment; Plans, assigns and reviews the maintaining and checking of a wide variety of records and files, and instructs employees in the specialized details of the work; Attends policy board meetings when required; Iays out, oversees and checks accuracy of the work of subordinate clerical employees and assists in the installation of new methods and procedures; Uses an alpha-numeric keyboard to transcr ibe data, process and extract information from a computer. Continued....•