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TOWN OF WEST SENECA TOWN SUPERVISOR Gary A. Dickson TOWN COUNCILMAN Jeffrey A. Piekarec Scott Robertson Mary T. Sherman Robert J. Breidenstein To: Town Board Members Town Clerk From: Robert J. Breidenstein, Town Councilman Re: Proposed Town Board Meeting Agenda Format Addition Pursuant to prior Town Board discussions, it is proposed that a “Response to Public Comment” be added as a standing agenda item for Town Board meetings on a 90-day pilot basis. The Youth and Recreation Commission has successfully used a similar process to provide timely, direct responses to resident concerns. The pilot would take effect on February 9, 2026, and would occur immediately following the first public comment agenda item. This structure is intended to promote respectful, civil engagement by allowing residents to be heard while giving Town Board members adequate time to listen, consider, and respond thoughtfully. Consistent with standard municipal practice, a public statement outlining public comment expectations will be read prior to the first public comment period and reaffirmed before any subsequent public comment agenda items. RESOLUTION NO. ____ OF 2026 ADOPTING A 90-DAY PILOT “RESPONSE TO PUBLIC COMMENT” AGENDA ITEM WHEREAS, the Town Board seeks to enhance transparency, communication, and respectful civic engagement at Town Board meetings; and WHEREAS, the Town Board has discussed the addition of a structured opportunity for Board responses to public comments; and WHEREAS, the Board desires to implement this practice on a pilot basis to evaluate its effectiveness; NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby adopts a 90-day pilot addition of a “Response to Public Comment” as a standing agenda item at Town Board meetings, effective February 9, 2026 through May 8, 2026; and BE IT FURTHER RESOLVED, that the “Response to Public Comment” agenda item shall occur immediately following the first public comment period at each Town Board meeting during the pilot period; and BE IT FURTHER RESOLVED, that prior to the first public comment session at each Town Board meeting, the following public statement shall be read into the record: Page 189 of 301