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TOWN OF BOSTON – RESOLUTION NO. 2026-01 PROCUREMENT POLICY At a Regular Meeting of the Boston Town Board Erie County, New York, held at the Boston Town Hall, 8500 Boston State Road, Boston, New York, on the 7th day of January, 2026 at 7:30 P.M. Eastern Prevailing Time there were: Present: Supervisor Jason A. Keding, Councilwoman Kelly Martin, Councilwoman Kathleen Selby, Councilman Robert Penders, and Councilman Max Stephan NOW THEREFORE BE IT RESOLVED, that the Town of Boston does hereby adopt the following procurement policies and procedures for this year: Guideline 1. Every prospective purchase of goods or services shall be evaluated to determine the applicability of General Municipal Law, Sec. 103. Every Town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter "Purchaser") shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other Town departments and past history to determine the likely yearly value of the commodity to be acquired. The information gathered and conclusions reached shall be documented and kept with the file documentation supporting the purchase activity. Guideline 2. All purchases of (a) supplies or equipment which will exceed $20,000 in the fiscal year; or (b) public works contracts over $35,000 shall be formally bid pursuant to GML, Sec. 103. Guideline 3. 1) All estimated purchases of supplies or equipment of less than $20,000 but greater than $10,000 require a written request for a proposal (RFP) and written/fax quotes from three vendors; less than $10,000 but greater than $5,000 require an oral request/fax quotes from at least three vendors; less than $5,000 but greater than $1,500 require an oral request for the goods and oral/fax quotes from 3 vendors if possible; less than $1,500 are left to the discretion of the Purchaser. 2) All estimated public works contracts of less than $35,000 but greater than $20,000 require a written request for proposal (RFP) and fax/proposals from 3 contractors; less than $20,000 but greater than $10,000 require a written request for proposal and fax/proposals from at least 2 contractors; less than $10,000 but greater than $5,000 require an oral or written request for quote and fax/proposals from 2 contractors; less than $5,000 but greater than $1,500 require an oral request for the goods and oral/fax quotes from 3 vendors if possible; less than $1,500 are left to the discretion of the Purchaser. 3) Any written RFP shall describe the desired goods, quantity and the particulars of delivery. The Purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been requested and offered. Page 1 of 4