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Guideline 7: Exceptions Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances: (a) Acquisition of professional services; (b) Emergencies; (c) Sole source situations; (d) Goods purchased from agencies for the blind or severely handicapped; (e) Goods purchased from correctional facilities; (f) Goods purchased from another Governmental agency; (g) Goods purchased at auction; (h) Goods purchased for less than $1,500; (i) Public works contracts for less than $1,500. (j) Purchases pursuant to State or county bid, or local or federal bid. Guideline 8: Authorization Limits Any Town official designated by resolution as responsible for purchasing can approve purchases up to $1500. Purchases $1500 to $5000 require written approval by the Supervisor. Purchases over $5000 must be approved by the Town Board. Purchases of equipment over $300 require a P.O. as specified in the Capital Asset Policy. Guideline 9: Overnight Travel Overnight travel of any amount must be approved at a Town Board Meeting. Refer to the Town’s Mileage & Travel Policy for further details. Guideline 10: Expense Reimbursements Expense reimbursement will be submitted on a monthly or quarterly basis. Full year vouchers accumulated will not be honored. Guideline 11: Vouchers All vouchers shall contain information which properly and clearly identify the job, project, vehicle or equipment for which the parts, repair, and/or replacement pertain to. Guideline 12: Policy Review This policy shall be reviewed annually by the Town Board at its organizational meeting shall or as soon thereafter as is reasonably practicable. Page 4 of 5