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TOWN OF BOSTON – RESOLUTION NO. 2026 - 23 AUTHORIZATION TO PROCURE RECORDS MANAGEMENT GRANT SERVICES THROUGH PREFERRED SOURCE VENDOR PROGRAM COLLABORATION BETWEEN NYSID AND INSTREAM LLC WHEREAS, the Town of Boston has been awarded a Local Government Records Management Improvement Grant in the amount of $74,965 administered by the New York State Archives; and WHEREAS, the Town requires professional services to assist with the digitization of up to 24,675 large-format images and maps for permanent record retention; and WHEREAS New York State Finance Law §162 establishes rules governing how New York State Agencies, public benefit corporations, and certain other entities must purchase goods and services from designated “preferred source” before seeking competitive bids thus supporting employment and economic opportunities for people with disabilities, veterans, and others served by qualifying organizations; and WHEREAS, the Town’s procurement policy allows under Guideline 6 for this procurement of goods and services from agencies for the blind or severely handicapped as an exception to competitive bidding requirements; and WHEREAS, New York State Industries for the Disabled (NYSID) is a preferred source organization that facilitates contracts with qualified service providers pursuant to NYS Finance Law §162; and WHEREAS, NYSID has identified Instream LLC, doing business as Biel’s Information Technology as their qualified service provider for this identified service at a cost of $74,965; NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Boston hereby authorizes the engagement of Instream LLC, doing business as Biel’s Information Technology for this record conversion project; in collaboration with NYSID which is a Preferred Source under Finance Law §162 and the Town’s Procurement Policy Guideline 6 for a total price not to exceed $74,965; and IT IS FURTHER RESOLVED, that the Town Clerk, acting as Records Management Officer, is hereby authorized to execute any agreements, contracts, or related documents necessary for this procurement.