Text · page 16 of 29
Read the whole document on one page (all 29 pages, each with its own heading)
ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. 4.6 Procurement policy superseded where inconsistent. Any inconsistent provision of the Town's Procurement Policy, as adopted prior to the effective date of this chapter by resolution of the Town Board of the Town of Boston, or as amended thereafter, shall be deemed superseded by the provisions of this chapter. Guideline 5. A good-faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposals. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. Guideline 6. Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances: (a) Acquisition of professional services; (b) Emergencies; (c) Sole source situations; (d) Goods purchased from agencies for the blind or severely handicapped; (e) Goods purchased from correctional facilities; (f) Goods purchased from another Governmental agency; (g) Goods purchased at auction; (h) Goods purchased for less than $1,500; (i) Public works contracts for less than $1,500. (j) Purchases pursuant to State or county bid, or local or federal bid. Guideline 7. Any Town official designated by resolution as responsible for purchasing can approve purchases up to $1500. Purchases $1500 to $5000 require written approval by the Supervisor. Purchases over $5000 must be approved by the Town Board. Purchases over $300 require a P.O. as specified in the Capital Asset Policy. Guideline 8. Overnight travel in any amount must be approved at a Town Board Meeting. Guideline 9. All vouchers shall contain information which properly and clearly identify the job, project, vehicle or equipment for which the parts, repair, and/or replacement pertain to. Expense reimbursement will be submitted on a quarterly basis. Full year vouchers accumulated will not be honored. Guideline 10. This policy shall be reviewed annually by the Town Board at its organizational meeting shall or as soon thereafter as is reasonably practicable. Guideline 11. The following Town Officials are designated as responsible for purchasing: Town Supervisor Town Clerk Court Clerk Board Clerk Town Assessor Cobble Hill Cemetery Liaison Code Enforcement Officer Dog Control Officer Highway Superintendent Nutrition Site Coordinator Parks Superintendent Town Hall Laborer