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ORGANIZATIONAL BOARD MEETING TOWN HALL JANUARY 7, 2026 7:30 P.M. A motion was made by Councilwoman Martin and was seconded by Councilwoman Selby to approve the leave of absence requests from Donna Lenau, Tina Weisedel, Patricia Hice, and Lorrie Valentine, Congregate Dining/Nutrition department. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to approve request from Councilman Penders to attend the NYAOT’s 2026 newly Elected Officials Training January 14-16, 2026. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Abstain Councilwoman Selby Yes Councilman Stephan Yes four (4) Yes one (1) Abstain Carried A motion was made by Councilwoman Selby and was seconded by Councilwoman Martin to approve the Use of Facility application from Hamburg Central School District, June 24, 2026, 8:00 am to 3:00 pm, for Pre K Picnic, Lions Shelter, bathroom facilities, and parking. Supervisor Keding Yes Councilwoman Martin Yes Councilman Penders Yes Councilwoman Selby Yes Councilman Stephan Yes five (5) Yes Carried Old business: Supervisor Keding stated that there is no Old business. Reports and Presentations: Highway Superintendent Telaak reported on the following: Residents need to call Waste Management to arrange pickup of Christmas trees and large trash items like couches and mattresses. It has been a busy winter for plowing, with the Town using almost 1,000 tons of salt. Regarding the drainage issue on Hillcroft Drive, explained that the situation must meet criteria for intervention if it affects multiple homeowners and it affects the highway. He reported that the highway department had lifted a drainage grate by about 8 inches to prevent it from becoming plugged during the upcoming thaw. He noted that the ditch in question was cleaned in 2004, and while a gravel dam built at the top of Greenbriar Terrace helps contain debris, the creek has eroded over the years. He explained that accessing the area is challenging due to fences and the narrow configuration