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TOWN OF BOSTON – RESOLUTION NO. 2026 - 11 DOCUMENT MANAGEMENT SOFTWARE AND SERVICES WHEREAS, the Town Clerk of the Town of Boston serves as custodian of the Town's records, books, and papers, and is designated by State law as the Town's records management officer; and WHEREAS, to preserve and protect Town documents and to perform the functions of the Town Clerk's office efficiently and effectively, the Town Clerk implemented DocuWare software from Toshiba with cloud storage; and WHEREAS, DocuWare software is available through Omnia Partners Contract No. 191103, originally let by Region 4 Education Service Center, a governmental entity created under Texas law, and that contract's terms make it available for use by other governmental entities; and WHEREAS, the Town Clerk desires to renew its license with Toshiba for its DocuWare software from January 1, 2026 - December 31, 2026; and WHEREAS, the annual license fee for the DocuWare software with the storage and number of users required by the Town has remained the same at $3,672 per year; and WHEREAS, funds for this procurement are available in the Town's 2026 Budget, under the line Records Management, A00-1460-0400; NOW THEREFORE BE IT RESOLVED, that Town Board of the Town of Boston authorizes the Town Clerk to enter into a renewal agreement with Toshiba for DocuWare software and services for from January 1, 2026 - December 31, 2026 for an annual license fee of $3,672. On January 21, 2026, the question of the adoption of the foregoing Resolution was duly put to a vote on roll call, which resulted as follows: Yes No Abstain Absent Councilmember Martin [ ] [ ] [ ] [ ] Councilmember Penders [ ] [ ] [ ] [ ] Councilmember Selby [ ] [ ] [ ] [ ] Councilmember Stephan [ ] [ ] [ ] [ ] Supervisor Keding [ ] [ ] [ ] [ ] ____________________________ Sandra L. Quinlan, Town Clerk