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TB Meeting, January 8, 2026 REORGANZIATIONAL & REGULAR TOWN MEETING Colden Town Hall – 6:00 pm Page 8 RESOLVED THAT all employee reimbursement requests are submitted within 60 days of said expenditures to be eligible for payment within the budgetary year. After 60 days reimbursement will be denied. RESOLVED THAT any official using his automobile on Town Business shall be reimbursed based on $.725 per mile, upon submission of a duly executed voucher, stating the date, reasons for travel and the number of miles. That food allowance for employees who attend business meetings or seminars for the Town of Colden be allowed to $70.00 per day. Food Allowance for NY City will be $125.00 a day. Receipts will be required for reimbursement. RESOLVED THAT Feed More of WNY volunteers for the Town of Colden be reimbursed based on $.725 per mile, upon submission of a duly executed voucher, stating the date(s) and number of miles. After 60 days reimbursement will be denied. RESOLVED THAT the Tax Collector & Town Clerk retain a petty cash fund of $100.00 each during 2026, Supervisor Office retain a petty cash fund of $200.00 during 2026. RESOLVED THAT the Town Clerk retain a petty cash fund of $100.00 during 2026 for collection of Water District Payments. RESOLVED THAT the Town Court Clerk retain a petty cash fund of $100.00 during 2026 for collection of Court fine Payments. RESOLVED THAT the Supervisor be authorized to pay the bills for all funds including payroll and the Town Board shall audit the bills every month prior to the Town Board meeting. RESOLVED THAT the Supervisor shall submit to the Town Clerk within 60 days after the close of the fiscal year a copy of the report sent to the State Comptroller as required by Section 30 of the General Municipal Law; and thereafter a summary of such report to be published pursuant to law. Upon written request from the chief fiscal officer, the comptroller may extend the period for filing such report for an additional sixty days. NEXT ITEMS ARE APPOINTMENTS & COMMITTEES I appoint To Be Appointed as Town Historian at the yearly salary of $931.00 at a later date. I appoint Dennis Robinson as Affirmative Action Officer Town Law Section 6 authorizes the Supervisor to appoint solely in his or her discretion, committees consisting of the members of the Town Board. Since the Supervisor has the discretion regarding the creation of these committees as well as appointments of the Town Board members, the Supervisor also has the discretion of which matters are referred to the committee. The following committees for the year 2026 appointed by the Supervisor: