Southtowns Record

Town of West Seneca - Capital Project Management (2019M-195)

Government
Town of West Seneca
Posted by publisher
Mar 6, 2020
Kind
State audit
Topics
Budget and taxes, Audits and oversight, Parks and recreation

Publisher's summary

The Board did not properly plan and manage the capital project and clearly inform taxpayers when the estimated cost and scope of the project changed. In addition, the Board was not fully transparent on the anticipated project costs. As a result, original estimates were $9.8 million and increased by more than $3.6 million after competitive bids were received. When inaccurate costs are included in project estimates, there is an increased risk that the Board may issue more debt than necessary to finance the project because funding is available to pay for costs that were not within the original project scope. Finally, Town officials did not ensure an itemized project budget outlining revenues and expenditures was maintained in the accounting records and periodically updated.

Original document

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Appendix B: Audit Methodology and Standards

We conducted this audit pursuant to Article V, Section 1 of the State Constitution
and the State Comptroller’s authority as set forth in Article 3 of the New York
State General Municipal Law. To achieve the audit objective and obtain valid audit
evidence, our audit procedures included the following:
  ll We interviewed Town officials and reviewed Board minutes to determine
  whether the Board adopted a resolution that established and identified the
  project, authorized the maximum estimated cost and established how the
  project would be financed, and to determine whether the Board and Town
  officials prepared an itemized budget.
  ll We reviewed the available project budget to ensure the Board and Town
  officials prepared a balanced budget and that the Town had adequate
  financing sources to cover the estimated cost of the project.
  ll We reviewed Board minutes to assess whether the Board properly
  established and documented bond resolutions.
  ll We assessed the adequacy of the monthly financial reports the Supervisor
  and/or Town officials provided to the Board to monitor the project.

We conducted this performance audit in accordance with GAGAS (generally
accepted government auditing standards). Those standards require that we
plan and perform the audit to obtain sufficient, appropriate evidence to provide a
reasonable basis for our findings and conclusions based on our audit objective.
We believe that the evidence obtained provides a reasonable basis for our
findings and conclusions based on our audit objective.

The Board has the responsibility to initiate corrective action. A written corrective
action plan (CAP) that addresses the findings and recommendations in this report
should be prepared and provided to our office within 90 days, pursuant to Section
35 of General Municipal Law. For more information on preparing and filing your
CAP, please refer to our brochure, Responding to an OSC Audit Report, which
you received with the draft audit report. We encourage the Board to make the
CAP available for public review in the Town Clerk’s office.

10  Of f ic e of t he New York State Comptroller