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MEMO TO: Traci Hopkins, Village of Gowanda FROM: Marie Thornton, Principal Planner DATE: July 23, 2026 SUBJECT: Bid Documents for Basketball Court Resurfacing The following list covers the necessary steps for preparing bil documents for CDBG-assisted projects. 1. Bid Book Both Appendix A and the current federal sm in wage rates (both attached to e-mail) must be included within the bid spec book. Also, the paragraph in Appendix B, labeled ney ed Language”, must be included in the Notice to Bidders. This informs contractors that this is a federally funded project, with applicable wage rates, ete... 2.: Advertising = Sce Appendix B Project must be advertised in two newspapers - the official rewspaper of the Village and a minority newspaper (see instructions in Appendix B). Also, a copy of the bid notice must be mailed (on Town Letterhead) to the four M/WBE Enterprises listed in Appendix B. We will need for our file: copies of the letters that were mailed to the four M/WBE enterprises, along with proof of publication in the minority newspaper. It is very important that the paragraph under Section B-1 (re: project being funded with federal dollars...) be included within the notice to bidders. NN Please send an electronic proof of the bid specs to my attention at Marie. [email protected] prior to advertising. If you have any questions, please feel free to call me at 858-7839. Department of Environment and Planning, Edward A. Rath County Office Building, 95 Franklin Steet, Room 1053, Buffalo, NY 14202 (716) 858-8390