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[DRAFT – for discussion purposes only] B. The Committee may recommend consultants or professional services to the Board of Trustees but shall not independently retain consultants or obligate Village funds. 5. Park Use Permit Review. 5. A. When requested by the Board of Trustees, the Committee shall review applications for special events, sports programs, leagues, and other organized activities in Village parks and open spaces and make recommendations to the Board of Trustees. B.o The Committee may consider public safety and park capacity, scheduling and public access, impact on park facilities and environmental concerns, impact on the surrounding neighborhood, insurance, and compliance with Village rules, and other relevant factors. C.o The Committee may recommend approval, approval with conditions, modification, or denial of an application. Recommendations are advisory unless otherwise authorized by the Board of Trustees. D.B. Committee members with a conflict of interest regarding an outside organization’s application shall disclose the conflict and abstain from discussion and voting thereon. E.C. Recommendations shall be submitted in writing to the Board of Trustees and reflected in Committee meeting minutes. 6. Meetings and Village Staffing. 6. A. The Committee will meet monthly. Additional meetings may be held at any time upon the written request of two three (3) Committee members or on the call of the Chairperson or the Mayor. Meeting shall be held at 585 Oakwood Avenue, East Aurora, NY, unless upon a vote of the Committee it is determined it is necessary and/or appropriate to meet at another venue. The Chairperson may cancel any regular meeting in the event there is no business to be conducted by the Committee thereat. A.B. Quorum: A majority of the total number of members then sitting on the Committee shall constitute a quorum of the Committee for purposes of conducting business. B.C. The Committee shall maintain written meeting minutes and records of recommendations, which shall be filed with the Village Clerk upon approval thereof. . C.D. The Board of Trustees shall designate at least one (1) trustee liaisons and at least one (1) additional staff liaison (such as a Clerk or DPW Foreman). Trustees and staff representatives Liaisons shall provide administrative and technical support but shall not vote. The sStaff liaisons will provide implementation oversight and updates to the Committee. 7. Amendments. These bylaws may only be amended by approval by resolution of the Board of Trustees. 8. Dissolution. The Committee may be dissolved by a resolution of the Board, in its sole discretion, at any time. - - - - - - - - -~:::- - 1 -- Formatted: Font: - -Times (Default) -New -Roman, -- 11 pt,- , Font color: Black, Ligatures: None Formatted: Indent: Left: 0.5", First line: 0"