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ORGANIZATIONAL MEETING TOWN OF COLLINS JANUARY 5, 2026 1 An Organizational Meeting of the Town Board of the Town of Collins, County of Erie, State of New York was held at the Town Hall, 14093 Mill Street, Collins, NY on the 5th day of January 2026. Present: Kenneth Martin, Supervisor Jacquelyn McLean, Councilmember Brenda Overhoff, Councilmember James Musacchio, Atty for Town Jeffrey Pfeifer, Councilmember Becky Jo Summers, Town Clerk Raymond Porter, Councilmember Also Present: Candee Termer, Christopher Jeanniton Supervisor Martin called the meeting to order at 7:00 PM with the pledge to the Flag. RESOLUTION #A: AGENDA APPROVAL Motion made by Supervisor Martin and seconded by Councilmember Overhoff that the agenda be accepted as presented. ADOPTED Aye 5 Overhoff, Pfeifer, Porter, McLean, Martin Nay 0 RESOLUTION #1 – 66: ADOPT THE 2026 ORGANIZATIONAL RESOLUTIONS Motion made by Councilmember Pfeifer and seconded by Councilmember Porter that the following 2026 Organizational Resolutions, which include the Investment Policy, Procurement Policy and Rules of Procedure are: ADOPTED Aye 5 Overhoff, Pfeifer, Porter, McLean, Martin Nay 0 1. That a Bond in the amount of not less than $ 100,000.00 be obtained as a blanket undertaking for all Town employees; excepting: the Justice to have not less than $ 200,000.00, the positions of Town Clerk/Tax Collector, Supervisor and Deputy Town Clerk to have not less than $ 250,000.00 each. 2. That the Town Clerk retains the amount of $ 250.00 Petty Cash Fund. 3. That the Town Justice retain the amount of $ 50.00 Petty Cash Fund. 4. That the Town Recreation Program retains the amount of $ 225.00 Petty Cash Fund. 5. That the Town Senior Recreation Program retains the amount of $ 200.00 Petty Cash Fund. 6. That the Sales Tax received from Erie County be retained and applied to reduce the Real Estate Taxes to be collected by the Town. 7. Designating the official banks of the Town of Collins as Community Bank, N.A., M & T Bank and Cattaraugus County Bank. 8. Establishing the time of the Collins Town Board Meetings as the second Monday of the month at 7:00 PM. All meetings will be held in the Collins Town Hall, and when the meeting date falls on a legal holiday, it shall be held on the following business day. 9. Authorizing the Superintendent of Highways to rent equipment at rates not to exceed NY State rates. 10. Setting the mileage rate expense incurred while on Town business at 67 cents per mile. 11. Authorizing the Supervisor to invest Town Funds not immediately needed in Time Open Accounts (Certificates of Deposit) and in Interest-Bearing Accounts, to include New York Cooperative Liquid Assets Securities System (NYCLASS), pursuant to the Town's Investment Policy.