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The Supervisor shall determine the Order of Business at Special Meetings, Emergency Meetings and Workshop Sessions. 7. RESOLUTIONS, ORDINANCES AND LOCAL LAWS. This rule is intended to ensure that members of the Town Board will have adequate time to study and consider matters submitted for official action, and that the public will know the content of the resolutions to be acted upon. a. Filing. All proposed resolutions intended to be acted upon at Monthly Meetings and Special Meetings shall be submitted to the Town Clerk, in writing for review by the Board members and public, by 5:00 PM on the Wednesday prior to such meeting. Proposed resolutions not submitted in accordance with this rule shall not be considered at such meeting without the consent of a majority of the Town Board members present. Proposed resolutions shall be numbered consecutively by year by the Town Clerk at the time of passage. b. Sponsorship of Resolutions. All resolutions shall have a sponsor and co-sponsor or second. At any time before, during, or after debate, a resolution made by a member / sponsor that has been seconded / co-sponsored may be modified, amended, or tabled for consideration at a later date or time, or withdrawn by the sponsor. When a sponsor modifies or amends a resolution, the co-sponsor may withdraw his second. c. Reading of Resolutions. After the close of debate, the Clerk shall read the final resolution as presented by the sponsor and co-sponsor and the resolution shall be brought to vote. d. Resolutions of Appointment. Resolutions of appointment or designation shall be deemed to be resolutions of the Town Board and shall so state. The name of an appointed or designated person shall be noted in the resolution. e. Ordinances and Local Laws. Ordinances and local laws shall bear the name of the sponsor or sponsors of such ordinance, or local law. Proposed ordinances and local laws shall be given introductory designation but numbered only upon adoption. Procedural aspects of local laws and ordinances must be strictly adhered to. References to the same may be found in the Town Law Manual published by the Association of Towns. f. Preparation and Distribution of Agenda and Agenda Related Materials. The Supervisor, with assistance from the Town Clerk, shall prepare a written agenda of matters to be considered at the Organizational Meeting, Monthly Meetings, Special Meetings and Workshop Sessions. The tentative Agenda shall be made available to each member of the Town Board by 5:00 pm Thursday prior to such a meeting. Such Agenda shall have attached thereto a copy of each filed proposed resolution, ordinance, or local law. In addition to the foregoing items, a copy of informational or back-up materials, if any, relevant to Agenda items, including proposed resolutions, ordinances, or local laws shall at the same time be made available. 8. INFORMATION TO BE FURNISHED TO TOWN BOARD MEMBERS. It is important that the members of the Town Board be kept informed on all matters affecting the Town of Collins. Accordingly, it shall be the duty of the Supervisor to make copies of appropriate correspondence or communications directed to the Town Board weekly (other than personal correspondence or communications protected under the Freedom of Information Law) and furnish a copy for all members of the Town Board. All completed vouchers must be submitted to the Town Clerk by 5:00 PM on the Wednesday prior to the regular monthly meetings and will be available for audit / review at the Town Clerk’s office. The audit by the finance committee shall be completed by 9:00 am of the following Monday. Any questions made by the finance committee should be directed to the person submitting the voucher. In accordance with the Open Meetings Law, unapproved minutes will be available for review within two weeks of the date of the meeting. Copies will be distributed for pick-up at the Town Clerk’s office. Minutes of Executive Sessions will be available for review within one week of the date of the session. ORGANIZATIONAL MEETING TOWN OF COLLINS JANUARY 5, 2026 14