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All boards and committees must record minutes for any meeting held, including all agenda items discussed, together with a list of attendees and provide written copies to Town Board members each month, prior to the first regularly scheduled Town Board meeting. 9. DISCUSSION AND DEBATE. a. Discussion and debate shall adhere to agenda items as set forth in the Order of Business. However, when expedient, a motion may be made to consider, discuss or debate a non- agenda matter or resolution upon a second and with the consent of the majority of the Board. b. The Supervisor shall allow board members reasonable time for discussion and debate on agenda items, motions or resolutions before the board prior to putting the matter to vote. c. Upon recognition by the Supervisor, board member remarks must be addressed to the Supervisor and confined to the matter before the board, avoiding all personalities and reflections upon any member’s motives. d. The board member who made a motion or resolution shall have the privilege of making the first and / or final statement. e. When any member notices a breach of order, he can call for enforcement of rules. The Supervisor shall immediately decide the validity of the point of order prior to further discussion or debate. 10. VOTE OF THE BOARD. a. No motion or resolution shall be discussed or voted upon unless it is seconded. At the request of any member, any motion shall be reduced to writing prior to a vote thereon. b. Unless a member has a prohibited conflict of interest with regard to a motion under consider- ation, every member present when a vote is taken shall vote thereon. In the event that a member shall have a prohibited conflict of interest, that member shall recuse himself from voting by abstaining on that motion and shall state on the record, to the extent permissible, the nature and source of conflict. c. The adoption of all local laws, ordinances, resolutions and motions, except a motion to adjourn in the absence of a quorum, requires three (3) affirmative votes. d. The members of the Town Board shall vote in the inverse order of their continual service on the Town Board, except the Supervisor shall vote last. In the event that two or more members are of the same seniority, they shall vote in alphabetical order. e. All votes, except the vote on a motion to adjourn or terminate the meeting, shall be taken by roll call and the vote of the members shall be entered into the minutes. f. Members shall vote yes, no or abstain where prohibited conflicts exist, and refrain from making anything other than a short comment during the vote. The Supervisor shall announce the result of the vote. 11. PUBLIC ACCESS. It is the intent of the Town Board to provide an opportunity for members of the public to communicate informally with the Town Board without interrupting its orderly proceedings. In order to implement this intention, members of the public shall have the right to address the Town Board during the Public Access period of the Organizational Meeting, Monthly Meetings, Emergency Meetings and Workshop Sessions. a. During the Public Access period, each member of the public shall be entitled to speak once for not more than five (5) minutes. Members of the public may be permitted to address the Town Board at other times, or for additional periods, upon recognition by the Supervisor by raising a hand. b. Upon being recognized by the Supervisor, the speaker will be asked to give his name. If such person is speaking as a member of an organization, they shall identify the organization and state if representing it in an official position. c. Persons who make a written request to address the Town Board during the Public Access Portion of the meeting shall be permitted to speak in the order of their filing such written re- quest and shall receive first priority. Written requests to address the Town Board shall be ORGANIZATIONAL MEETING TOWN OF COLLINS JANUARY 5, 2026 15