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Lost or Stolen Credit Cards ° If a credit card is lost or stolen, contact the Treasurer immediately, who will contact the issuer and take the appropriate steps to protect the account from unauthorized purchases. Authorization Village employees must receive approval from. the Village Treasurer to have permission to use the Villages credit cards. Each department is responsible for notifying the Village Treasurer of their authorized users of the Village credit card. The department will provide such a listing which includes the signature of each user to the Treasurer. Any additions or deletions to this authorized list will require same method of notification. The credit card may be used only by Village authorized users who have authority to buy goods and services on behalf of the Village of Gowanda. Each user is responsible for ensuring safeguard of the credit card information. The Treasurer helps ensure the proper use of credit cards by overseeing the Village implementation and use of the card and/or account number. Responsibility of Credit Card Users Authorized employees must use the card responsibly and in accordance with this policy. Credit card user responsibilities include, but not limited to: * Purchasing items for Village of Gowanda business use only » Never lending or sharing the credit card or card account number with unauthorized users = Purchasing only goods and services that are in accordance with the City’s Purchasing Policy "Knowing the credit card limitations and restrictions * Returning the credit card to the Treasurer, as appropriate «Forwarding proof of purchase documents, such as sales receipts or computer print-outs, to the Treasurer immediately after internet or telephone purchase to the Treasurer. The Treasurer and/or designee is responsible for: Implementation of this policy Timely reconciliation of credit card accounts Appropriate record keeping Knowing the credit card limitations and restrictions