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GOWANDA POLICE DEPARTMENT POLICY AND PROCEDURES Any RPIC may refuse to fly for any reason and shall not be countermanded by a supervisor or commanding officer. Reasons for refusing flight may include but are not limited to weather conditions, safety concerns, manpower limitations or FAA regulations and possible violations. It is a goal of the Gowanda Police Department to provide UAS Mutual Aid to outside agencies when requested and practicable. The Officer-in-Charge shall establish policies or procedures to authorize the use of UAS assistance in support of Federal, State, local tribal or territorial government operations. Certain Mutual Aid Agreements or Memorandums of Agreement or other protocols may become established which may eliminate the need for approval of certain individual requests. Any mutual aid request from an outside agency will be deferred to a Shift Supervisor who will confirm the approval of the Officer-in-Charge or his designee before authorizing any such mission or deferred directly to the Officer-in- Charge if'a shift supervisor is not present or available. Once approved Mutual Aid missions will be conducted in accordance with Federal and State law. Storage and Retention of Media All downloaded media shall be stored in a secure manner with access restricted to authorized persons. A recording needed as evidence shall be copied into a suitable medium and logged into evidence in accordance with established evidence procedures. All actions taken with respect to retention of media shall be appropriately documented. The type of video or photographic surveillance technology employed and the manner in which recordings are used and stored will affect retention periods. Recordings or photographic evidence related to a criminal investigation shall be retained at least until the disposition of any criminal case and/or as long as the possibility of civil litigation relative to the matter exists. Video or photographic data not related to a criminal matter shall be maintained for a minimum of 180 days. Information collected using SUAS that may contain PII shall not be retained for more than 180 days unless retention of the information is determined to be necessary to an authorized mission of the retaining agency, is maintained in a system of records covered by the Privacy Act or is required to be retained for a longer period by any other applicable law or regulation. Evidentiary Integrity All downloaded and retained media relative to a criminal investigation shall be treated in the same manner as other evidence. Media shall be accessed, maintained, stored and retrieved in a manner that ensures its integrity as evidence. Electronic trails, including encryption, digital masking, of innocent or uninvolved persons to preserve anonymity, authenticity certificates, and date and time stamping shall be used as appropriate to preserve individual rights and ensure authenticity and maintenance of a secure evidentiary chain of command. Prohibited Use The VAS video surveillance equipment shall not be used: 241