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VILLAGE OF GOWANDA PROCUREMENT POLICIES AND PROCEDURES THIS RESOLUTION SETS FORTH THE POLICIES AND PROCEDURES OF THE VILLAGE OF GOWANDA to meet the requirements of General Municipal Law, Section 104-b. Purpose Goods and services which are not required by law to be procured to competitive bidding must be procured in a manner so as to assure the prudent and economical use of public moneys, in the best interest of the taxpayers, to facilitate the acquisition of goods and services of maximum quality at the lowest possible cost under the circumstances, and to guard against favoritism, improvidence, extravagance, fraud and corruption. To further these objectives, the governing board is adopting internal policies and procedures governing all procurements of goods and services which are not required to be made pursuant to the competitive bidding requirements of General Municipal Law, Section 103 or any other general special or local law. Procedures for Determining Whether Procurements are Subject to Bidding The procedures for determining whether or not a procurement of goods and services is subject to competitive bidding and documenting the basis for any determination that competitive bidding is not required by law is as follows: $1 to $3000 At the discretion of Board and/or Department Head $3,001 to $9,999 Written quote from at least 2 separate vendors (if available). $10,000 and up Sealed bids in conformance with Municipal Law, Section 103.- Proper documentation is required when the quote is not awarded to the vendor giving the lowest price. Quotes will be awarded to the lowest responsible and responsive vendor. Proper documentation, acceptable to the Board, must be given if the required number of quotes camnot be accommodated Statutory Exceptions From These Policies and Procedures Except for procurements made pursuant to General Municipal Law, Section 103 (3) (throughout county contracts) or Section 104 (throughout State contracts), State Finance Law, Section 175-b (from agencies for the blind or severely handicapped), Correction Law, Section 186 (articles manufactured in correctional institutions), or the items excepted herein (see below), alternative proposals or quotations for goods and services shall be secured by use of written requests for proposals, written quotations, verbal quotations or any other method of procurement which furthers the purposes of General Municipal Law, Section 104-b.