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Procedures for Public Works Projects/Contracts $1 to $5,000 At the discretion of the Board and/or Department Head $5,001 to $9,999 Documented telephone quotes from at least 3 separate vendors (if available) $10,000 to $19,999 Formal written Requests for Proposals with a response from at least 2 vendors and if possible 3 vendors. $20,000 and up Formal sealed bids in conformance with Municipal Law, Section 103. In all circumstances, whenever other than the lowest quote is awarded, there must be written Documentation of the reason for the award. UNDER NO CIRCUMSTANCES CAN A QUOTE THAT EXCEEDS THE BID LIMIT BE AWARDED. — Professional Services and Consultants $1 to $10,000 Annual charge will be at the discretion of the Department Head, and with the approval of the Board. $10,000 to $19,000 Price will be obtained by formal written quotes from at least 2 sources. The award will be made at the discretion of the Department Head and with the approval of the Board. $20,000 and up Prices will be obtained by formal Request for Proposal, with the award of contract being made by the Board. Awards to other than the lowest proposer must be properly documented with the rationale/reason for the rejection of the lowest price. Any and all procedures not specifically covered in this policy will be adhered to as covered in General Municipal Law, Section 104-b. - An emergency exists whereiri the delay caused by soliciting quote would endanger the health. 2 welfare, or property of the municipality, or more important the individual taxpayer, then the procurement of goods and services will be at the discretion of the property department head with documentation as to the nature of the emergency and shall be sent to the Governing Board, within five working days of such procurement. Exception to Policy For purposes of clarity the Village adopts the following exceptions to the competitive bidding requirements: (1) the Village is not required to perform their own advertising for competitive bids if