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While the process may vary from case to case, investigations should be done in accordance with the following steps: Upon receipt of complaint the Village Treasurer or Mayor will conduct an immediate review of the allegations, and take any interim actions. (e.g., instructing the respondent to refrain from communications with the complainant), as appropriate. If complaint is verbal, encourage the individual to complete the “Complaint Form” in writing. If he or she refuses, prepare a Complaint Form based on the verbal reporting. If documents, emails or phone records are relevant to the investigation, take steps to obtain and preserve them. ; Request and review all relevant documents, including all electronic communications. interview all parties invoived, including any relevant witnesses; Create a written documentation of the investigation (such as'a letter, memo or email), which contains the following: o Alist of all documents reviewed, along with a detailed summary of relevant documents; A list of names of those interviewed, along with a detailed summary of their statements; A timeline of events; aoood A summary of prior relevant incidents, reported or unreported: and The basis for the decision and final resolution of the complaint, together with any. corrective action(s). Keep the written documentation and associated documents in a secure and confidential location. Promptly notify the individual who reported and the individual(s) about whom the complaint was made of the final determination and implement any corrective actions identified in the written document. Inform the individual who reported of the right to file a complaint or charge externally as outlined in the next section. : Legal Protections And External Remedies - Sexual harassment is not only prohibited by the Village of Gowanda but is also prohibited by state, federal, and, where applicable, local law. Aside from the internal process at the Village, employees may also choose to pursue legal remedies with the following governmental entities. While.a private attorney is not required to file a complaint with a governmental agency, you may seek the legal advice of an attorney. In addition.to those outlined below, employees in certain industries may have additional legai protections. ; Page 6 of 8